Weekend Conference Technologies Jobs (NOW HIRING)

CLASSIFICATION: Administrative

DEPARTMENT: Student Life - Office of Conference and Event Management

FLSA STATUS: Exempt

SUPERVISION RECEIVED: Executive Director of Conference and Event Management

SUPERVISION EXERCISED: Student Workers: Haupert Union Conference Assistants

POSITION SUMMARY: The Assistant/Associate Director of Conference and Event Management coordinates and executes special programs and undergraduate recruitment events designed to engage external partners, including prospective students, families, school counselors, and community organizations. Additionally this role works closely with the partnership office to finalize logistics related to conferences, special events, and the summer use of residence halls across the Moravian University campuses to support external stakeholders.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Event Execution & Management

• Lead the execution and coordination of special programs and undergraduate recruitment events designed to engage prospective students and external partners.
• Partner with the Admissions team to support campus events, bridging the division of Student Life with the Admissions team.
• Serve as the primary point of contact for the partnership office to execute the logistical vision for external groups, including camps, conferences, and meetings.
• Provide in-person leadership and assistance for major institutional events, including Commencement and Heritage Day.

Logistics, Systems, & Supervision

• Assist with managing and tracking event related budgets , ensuring accurate forecasting, and expense tracking.
• Collaborate with internal campus departments-including Catering, Campus Police, Facilities, Marketing, and Event Technology -utilizing campus systems and workflows (e.g., 25Live, DocuSign, Google Workspace).
• Utilize Salesforce (CRM) to manage attendee registration pipelines, monitor daily/weekly attendance trends, and generate accurate post-event show-rate reports
• Recruit, train, supervise, and evaluate student conference assistants.
• Track and report event performance metrics to measure program effectiveness and monitor progress toward strategic institutional goals.
• Direct the physical preparation and inventory logistics for all events, ensuring the printing of specialized academic materials, wayfinding signage, and the assembly/packing of custom event materials and emergency supply bins.

Operational Expectations & Scope

• Provide hands-on, on-campus event support and serve in an "on-call" capacity throughout the summer conference season.
• Maintain flexibility to work evening and weekend hours as required by the event calendar.
• Complete other duties as assigned.

QUALIFICATIONS: Bachelor's degree required.

PREFERRED QUALIFICATIONS: Experience in conference services, student staff supervision, leadership development, or community engagement within a university setting. Experience working with higher education CRMs (e.g., Salesforce), scheduling software (e.g., 25Live), or data tracking platforms.Exceptional conflict resolution skills and a demonstrated commitment to student learning. Ability to maintain highly collaborative, professional relationships with students, parents, faculty, campus administrators, and external partners. A proactive mindset with a willingness to take on additional leadership responsibilities based on previous experience and evolving institutional needs.

ABOUT THE DIVISION OF STUDENT LIFE: 
The Division of Student Life strives to advance the educational mission of the University by recognizing, affirming, and promoting the development of the whole student in a campus climate that is at the same time challenging and supportive. We do this by asking students and ourselves to always reflect on the following questions: Who am I? How will we learn from each other? What is our responsibility to the world?

Staff in the division commit to the following core values as we carry out our mission:

• Student Centered: Empower one another to keep students as the focus of all decisions made and services provided by reflecting on the question: "Is this choice in the best interest of Moravian students?
• Collaboration: Cultivate intentional, productive and respectful partnerships by reflecting on the question: "How will including others lead to shared success?"
• Inclusivity: Embrace diversified experiences, perspectives, and values by reflecting on the question: "Are we advancing our commitment to equity and justice in our community?"
• Community Focused: Modeling compassion and empathy with our community partners by reflecting on the question: "What is our impact on the world?"
• Transparency: Sustain trust and confidence through open and honest communication by reflecting on the question: "Are we engaging, explaining, and clarifying expectations?
   

TO APPLY: Qualified candidates should attach their cover letter, resume, and contact information for three professional references to the online application by clicking "Apply Now". Please attach documents as a PDF file.

Moravian University will not sponsor applicants for a U.S. work visa for this position.

Moravian University's mission is to prepare individuals for reflective lives and leadership in a world of change. In support of this mission, we are dedicated to fostering an educational and professional environment that is enriched by individuals of varied backgrounds, experiences, and perspectives.
As part of Moravian University's institutional values, all employees contribute to upholding our Community Standards and Expectations, which emphasize respectful engagement, accountability, inclusion, and lifelong learning.
Moravian University is an equal opportunity employer and does not tolerate discrimination, harassment or retaliation against any applicant for employment or admission on the basis of a characteristic protected by federal, state or local laws. Please see Moravian University's Equal Opportunity and Title IX nondiscrimination statement for additional information.

Please visit moravian.edu/benefits to review benefits offered at Moravian University*

WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.  
The individual is routinely exposed to indoor conditions, minimum outdoor weather and temperature extremes, and moderate noise level.
We welcome applicants of all abilities and are dedicated to fostering an inclusive work environment. If you need any accommodations during the hiring process or in your role, we encourage you to reach out to Human Resources at hr@moravian.edu or 610.861.1527.  View the standard physical demands for positions at Moravian University.

The specific statements shown in each section of this description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.

*Please visit this link to review the benefit eligibility status associated with this position.