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Wedding Events Assistant Jobs in Indiana (NOW HIRING)

Newfields

Events Services Coordinator

Indianapolis, IN · On-site

$21/hr

Identify and pursue additional revenue opportunities for secured accounts. * Assist with high ... Wedding experience preferred * 2 years of event planning experience. * BA/BS degree preferred.

Journeyman Distillery

Event Utilities

Valparaiso, IN · On-site

Journeyman Distillery's venues host magical weddings, rehearsal dinners, corporate parties, and ... Being an evangelist and promoter of the company and brand PRINCIPAL DUTIES: * Assist Events Team in ...

DoubleTree by Hilton South Bend

Banquet Server

South Bend, IN · On-site

$14.25 - $17.75/hr

From weddings and celebrations to corporate meetings and large events, our Banquet team helps ... Complete assigned side work and restock banquet supplies * Assist with general cleaning before ...

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Wedding Events Assistant information

What does a wedding events assistant do?

A Wedding Events Assistant supports the planning and execution of wedding ceremonies and receptions. Their responsibilities often include helping with vendor coordination, setting up decorations, managing timelines, and assisting guests or the wedding party as needed. They work closely with wedding planners and coordinators to ensure the event runs smoothly and that all details are attended to. This role requires strong organizational skills, attention to detail, and the ability to handle unexpected issues calmly.

What are the key skills and qualifications needed to thrive as a wedding events assistant, and why are they important?

To thrive as a Wedding Events Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by relevant coursework or experience. Familiarity with event management software, scheduling tools, and basic budgeting systems is typically required. Exceptional communication, adaptability, and problem-solving skills help you manage client expectations and support the smooth running of events. These abilities ensure that weddings run seamlessly and client satisfaction remains high, even under pressure.

What are some common challenges faced by wedding events assistants, and how can they be addressed?

Wedding Events Assistants often encounter challenges such as last-minute changes to the event schedule, managing multiple vendors simultaneously, and addressing unexpected issues like weather or equipment malfunctions. Successfully handling these situations requires strong organizational skills, the ability to stay calm under pressure, and a proactive approach to problem-solving. Collaborating closely with the event coordinator and maintaining clear communication with all parties involved helps ensure that the event runs smoothly and client expectations are met.

What is the difference between Wedding Events Assistant vs Wedding Coordinator?

AspectWedding Events AssistantWedding Coordinator
ResponsibilitiesAssist with setup, vendor coordination, guest managementOversee entire event planning, vendor negotiations, timeline management
CredentialsHigh school diploma or equivalent; event planning experience helpfulExperience in event planning; certifications like CMP beneficial
Work EnvironmentAssistants work on-site during events, often part-time or seasonalLead planning and on-site coordination, full-time roles common
Industry UsageCommonly employed by event companies, venues, or as freelancersTypically employed by wedding planning firms or as independent planners

While both roles support wedding events, a Wedding Events Assistant primarily provides on-site support and logistical help, whereas a Wedding Coordinator manages the entire planning process and oversees the event execution. The assistant role is more entry-level, focusing on assisting, while the coordinator handles comprehensive planning and vendor management.

How to become a wedding events assistant?

To become a wedding events assistant, candidates typically need strong organizational and communication skills, experience in event planning or hospitality, and the ability to work flexible hours. Relevant skills can be gained through internships, volunteering, or entry-level positions in event coordination, and some employers may prefer candidates with a high school diploma or equivalent. Certification in event planning or hospitality can also enhance job prospects.

What are the most commonly searched types of Wedding Events jobs in Indiana?

The most popular types of Wedding Events jobs in Indiana are:

Wedding Events Assistant jobs near you
Infographic showing various Wedding Events Assistant job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Special Events Sales Manager

Lafayette, IN • On-site

East End Grill
See more jobs at East End Grillexternal

Other

Posted 9 days ago

Job description

Program Overview

We are seeking a dynamic, sales-driven Special Events Sales Manager for our sister restaurant Ripple & Company for the highly desirable private event room and aggressively scale our growing off-site catering operations. This hybrid sales and operations role serves as the primary liaison between clients, the kitchen, and service staff to ensure the flawless execution of all high-end private dinners, corporate meetings, and off-site catered experiences.

Core Responsibilities1. Private Event Space Sales & Management
  • Inbound Lead Conversion: Convert inquiries for our premier private dining room into booked events through swift communication, professional site tours, and customized tastings.
  • Floor Plan Layouts: Design custom table arrangements, seating charts, and audio-visual setups tailored to corporate presentations, milestone parties, and upscale dinners.
  • On-Site Supervision: Direct the operational flow on the day of the event, coordinating exact timing with the kitchen and floor staff to maintain strict service standards.
2. Catering Business Expansion
  • Outbound Business Development: Actively pitch off-site catering services to local corporations, wedding venues, planners, and community organizations to build a recurring pipeline.
3. Culinary & Team Collaboration
  • BEO Creation: Author highly detailed Banquet Event Orders (BEOs) and distribute them to the kitchen and service teams during mandatory weekly operational meetings.
  • Staffing & Training: Assist in hiring, scheduling, and training dedicated banquet servers, bartenders, and off-site catering staff.
4. Financial & Administrative Duties
  • Profitability Reporting: Analyze the food, beverage, and labor cost margins for every event to guarantee maximum profitability.
  • CRM Management: Maintain an organized client database to send post-event surveys and systematically follow up for annual corporate re-bookings.
Recommended Qualifications
  • Professional Experience: 2–5 years of dedicated event sales or catering management experience, ideally within a high-volume restaurant environment.
  • Technical Skills: Proficiency with restaurant event management platforms (such as Tripleseat), reservation systems, and Microsoft Office.
  • Industry Certifications: Possession of a valid food safety certification (like ServSafe Manager) and local alcohol server training credentials.
  • Physical Capability: Ability to stand, walk, and coordinate logistics for 8+ hour shifts, and lift event equipment weighing up to 40 pounds.
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