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Wedding Event Setup Crew Jobs (NOW HIRING)

Chula Vista Resort

Event Setup

Wisconsin Dells, WI · On-site

These positions will work with a number of events including, but not limited to: * wedding receptions, musical/theatrical productions, general sessions, trade shows, seminars, expositions ...

Chula Vista Resort

Event Setup

Wisconsin Dells, WI · On-site

These positions will work with a number of events including, but not limited to: * wedding receptions, musical/theatrical productions, general sessions, trade shows, seminars, expositions ...

WEDGEWOOD WEDDINGS

Wedding & Events DJ

Stroudsburg, PA · On-site

$25 - $45/hr

At Wedgewood Weddings, we believe every couple deserves a celebration that feels effortless, joyful ... Traveling to venues throughout the region and arriving prepared for event setup We hire great ...

Leigh and Co.

Assistant Wedding Coordinator

Omaha, NE

$150/hr

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions.

Leigh and Co.

Assistant Wedding Coordinator

San Jose, CA · On-site

$150/hr

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions.

Leigh and Co.

Assistant Wedding Coordinator

Atlanta, GA · On-site

$150/hr

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions.

Leigh and Co.

Assistant Wedding Coordinator

New York, NY · On-site

$150/hr

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions.

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Wedding Event Setup Crew information

What is a wedding event setup crew?

Wedding Event Setup Crew are professionals responsible for preparing and arranging venues for wedding ceremonies and receptions. Their duties typically include setting up tables, chairs, decorations, lighting, sound equipment, and sometimes assisting with floral arrangements or staging. They work closely with event planners and vendors to ensure that everything is in place according to the couple’s vision and timeline. This role often requires physical stamina, attention to detail, and the ability to work efficiently under time constraints.

What are the key skills and qualifications needed to thrive as a wedding event setup crew member, and why are they important?

To thrive as a Wedding Event Setup Crew member, you need physical stamina, attention to detail, and basic knowledge of event layout and safety procedures, with some employers preferring prior experience in event setup or hospitality. Familiarity with hand tools, event rental equipment, and sometimes inventory management systems is highly beneficial. Excellent teamwork, time management, and problem-solving skills help individuals adapt to changing plans and deliver seamless event experiences. These abilities are crucial for ensuring efficient, safe, and visually appealing event setups that meet client expectations and tight timelines.

What are some common challenges faced by a wedding event setup crew and how can they be managed?

Wedding Event Setup Crew members often encounter challenges such as tight timelines, last-minute changes, and working in diverse venues with varying logistics. To manage these challenges, it's important to stay organized, communicate clearly with team members and event coordinators, and be adaptable to evolving plans. Being physically prepared for tasks like lifting and moving equipment, as well as maintaining a positive attitude under pressure, helps ensure events run smoothly and client expectations are met.

What is the difference between Wedding Event Setup Crew vs Wedding Decor Installer?

AspectWedding Event Setup CrewWedding Decor Installer
CredentialsNone required, physical ability preferredMay require basic certifications or experience in decorating
Work EnvironmentEvent venues, outdoor locations, client sitesDesign studios, event sites, client locations
Employer & Industry UsageEvent planning companies, catering firmsDecor companies, event planning services
Common Search & ComparisonYesYes

The Wedding Event Setup Crew primarily focuses on physically assembling and arranging event elements like tables, chairs, and lighting. In contrast, the Wedding Decor Installer specializes in installing decorative elements such as floral arrangements, drapes, and themed decor. Both roles require physical stamina and work in similar environments, but the Decor Installer often has more specialized skills in design and decoration. Understanding these differences helps clients find the right professionals for their wedding setup needs.

More about Wedding Event Setup Crew jobs

What are popular job titles related to Wedding Event Setup Crew jobs?

For Wedding Event Setup Crew jobs, the most frequently searched job titles are:

Wedding Event Setup Crew jobs near you
Infographic showing various Wedding Event Setup Crew job openings in the United States as of September 2026, with employment types broken down into 81% Full Time, and 19% Part Time. Highlights an 99% Physical, and 1% Remote job distribution.

On-Site Wedding & Event Sales Manager

Stateline, NV • On-site

Holiday Inn Club Vacations
See more jobs at Holiday Inn Club Vacationsexternal

Full-time

Re-posted 12 days ago

Job description

At Holiday Inn Club Vacations, we believe in strengthening families. We are looking for individuals who demonstrate courage, caring, and creativity while delivering exceptional hospitality experiences.
The On-Site Wedding & Event Sales Manager is responsible for generating wedding and social event business while delivering exceptional client experiences from initial inquiry through event completion. This on-site leadership position requires a daily presence at the resort to cultivate client relationships, oversee event execution, collaborate with operational departments, and ensure exceptional guest satisfaction. The role combines sales, event planning, operational coordination, reporting, and vendor management to maximize revenue, strengthen client relationships, and deliver exceptional events.
ESSENTIAL DUTIES &RESPONSIBILITIES:
Sales & Business Development
  • Develop wedding and social event business through networking, referrals, marketing initiatives, bridal shows, community outreach, and online inquiries.
  • Conduct venue tours, qualify prospects, prepare proposals, contracts, pricing, and Banquet Event Orders (BEOs), and negotiate agreements that maximize revenue and guest satisfaction.
  • Maintain accurate sales leads, prospect activity, client communications, bookings, event details, forecasts, and CRM records.
  • Maintain client relationships from initial inquiry through post-event follow-up, including evenings, weekends, and holidays as business needs require, to encourage referrals and repeat business.
  • Prepare and deliver formal weekly sales presentations to the Director of Food & Beverage, General Manager, and executive leadership highlighting booking pace, pipeline activity, revenue forecasts, performance metrics, opportunities, and strategic recommendations.

Event Planning & Execution
  • Serve as the primary client contact from booking through event completion.
  • Meet personally with clients before, during, and after events to ensure expectations are met and guest satisfaction is achieved.
  • Coordinate timelines, menus, layouts, vendors, and resort departments to ensure seamless execution.
  • Oversee rehearsals, event setup, event execution, and breakdown while maintaining resort quality standards.
  • Ensure contracts, BEOs, and banquet/event processes comply with company policies.
  • Resolve operational issues proactively while maintaining an exceptional guest experience.

Leadership Collaboration
  • Partner with resort leadership to deliver exceptional guest experiences.
  • Collaborate with the Director of Food & Beverage on menu development, banquet packages, pricing strategies, and cost management.
  • Develop and maintain relationships with preferred vendors to ensure quality service and successful events.
  • Support bridal shows, marketing initiatives, community networking, and resort promotional events.
  • Partner closely with the Resort Rental and Revenue teams to maximize room revenue and align event sales with occupancy goals.
  • Participate in departmental meetings and assist with team training as assigned.
  • Other duties as assigned by management.

Administrative & Reporting
  • Maintain accurate contracts, BEOs, event documentation, forecasts, reports, and CRM records.
  • Monitor booking trends, banquet revenue, and event performance to identify opportunities for revenue growth and ensure budget goals are achieved or exceeded.
  • Ensure compliance with company policies, contractual obligations, and resort standards.

QUALIFICATIONS:
  • Bachelor's degree in Hospitality Management, Business, Marketing, Event Management, or related field preferred.
  • Two to five years of hospitality sales, wedding sales, catering, event planning, or hotel operations experience.
  • Demonstrated success in sales, relationship management, event coordination, and customer service.
  • Experience preparing and presenting executive-level business updates and sales reports.
  • Valid driver's license with the ability to travel locally as needed.
  • Daily on-site presence at the resort is required.

KNOWLEDGE, SKILLS &ABILITIES:
  • Strong sales, negotiation, communication, presentation, and interpersonal skills.
  • Executive-level presentation skills with the ability to communicate performance, forecasts, and strategic recommendations.
  • Knowledge of banquet operations, food and beverage pricing, cost management, vendor relations, and event logistics.
  • Strong organizational, analytical, problem-solving, and time-management skills.
  • Ability to manage multiple events simultaneously while maintaining exceptional attention to detail.
  • Proficiency with Microsoft Office and event management platforms such as Caterease, Proposal Path, Delphi, or similar systems.
  • Ability to work independently while collaborating effectively across departments.
  • Ability to work flexible hours, including evenings, weekends, and holidays.

PHYSICAL REQUIREMENTS:
  • Ability to stand and walk for extended periods during events.
  • Ability to lift and carry up to 25 pounds.
  • Ability to work indoors and outdoors as business needs require.
  • Ability to move throughout the resort while overseeing multiple event locations.

#INDRO3
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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