Volunteer Tour Catering Jobs (NOW HIRING)

Act as the primary representative to the venue and tour for TPR. Will be responsible for ensuring a smooth event from load-in to load out on the day of the event and advancing all details prior.

• Advancing:

  • Serve as the primary point of contact between the artist/tour and the host venue.

  • Advance logistics for each event, including stage dimensions, power requirements, generator rentals, catering, dressing rooms, parking, volunteers, sourcing labor & staffing and other day-of-show needs.

  • Track and manage expense budgets for catering, hospitality, and staffing.

• Event Management:

  • Be the first on-site and last out, serving as the primary representative during events, including but not limited to the artist/tour, venue, onsite radio and tour sponsors.

  • Oversee the entire event setup, including assigning dressing rooms, supervising load in/out, training & managing volunteers, and setting up the box office and concessions.

  • Coordinate security briefings and ensure smooth financial and operational settlements between the venue, artist, and internal teams.

  • Ensure compliance with safety regulations, venue policies, and local ordinances.

  • Manage guest lists, VIP accommodations, and meet-and-greet logistics when required.

  • Manage daily schedules ensuring timely door opening, show start and finish times.

  • Emcee and stage announcements when applicable.

• Hospitality & Artist Relations:

  • Ensure artist hospitality riders, catering, and accommodations are met per contract specifications.

  • Address any last-minute artist or crew needs to ensure a positive experience.

  • Assist in resolving any logistical or technical issues that arise during the event.

• Settlement:

  • Prepare venue, and co-promoter settlements, reconciling all revenue and expenses to ensure accuracy.

  • Manage post-event financial reconciliation with both internal accounting and external stakeholders.

• Strong organizational and logistical planning skills to manage schedules, venues, and travel.

• Excellent problem-solving abilities and adaptability in high-pressure situations.

• Knowledge of tour routing, budgeting, contracts, and vendor negotiations.

• Ability to coordinate with artists, crews, venues, and vendors efficiently.

• Strong leadership and team management skills to oversee road crews, production staff, and local teams.

• Proficiency in event production software, budgeting tools, and Google Suite.

• Strong communication and interpersonal skills for liaising with stakeholders.

• Understanding of live production elements (audio, lighting, video, staging, etc.).

QUALIFICATIONS

• Bachelor’s degree in event management, music business, business administration, hospitality, or a related field (preferred but not required).

• 3+ years of experience in event management, tour management, event production, or artist relations.

• Experience working in live events, concerts, festivals, or corporate activations.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Frequent standing, walking, and moving for extended periods, often on uneven surfaces.

• Lifting, carrying, and moving equipment, luggage, or promotional materials (typically up to 50 lbs).

• Repeated bending, stooping, and reaching while setting up or organizing tour logistics.

• Extended periods of sitting while traveling by plane, bus, or car between tour stops.

• High mental and physical endurance due to irregular sleep schedules, long hours, and constant problem-solving.

• Exposure to loud noise levels, bright lights, and large crowds.

• Varied work conditions, including extreme temperatures, outdoor environments, and tight backstage spaces.

• Unpredictable schedules with long days, late nights, and changing time zones.

Report to: Director of Events

Salary Range: $65,000 - $85,000

Classification: Exempt

Location: Nashville, TN preferred, or Costa Mesa, CA

Travel time: 40% - 50%

Benefits:

• Health, Dental, Vision and Life Insurance

• Short term & Long term disability insurance

• Paid time off and paid company holidays

• 401(k) plan with company match