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Volunteer Program Assistant Jobs in Pennsylvania

LifeWise Academy

Volunteer Lead Teacher

Milford, PA · On-site

$12.75 - $17/hr

Build relationships with volunteers and keep them apprised of schedule changes ... Submit regular updates, stories and photos to the program director Other Duties * Assist the ...

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Volunteer Program Assistant information

What is a volunteer program assistant?

Volunteer Program Assistants are individuals who support the coordination and management of volunteer activities within an organization. Their role often includes recruiting, training, and supervising volunteers, as well as assisting with planning events or programs. They serve as a bridge between volunteers and staff, helping ensure smooth communication and effective delivery of services. This position is vital for organizations that rely on volunteers to achieve their mission.

What are the key skills and qualifications needed to thrive as a volunteer program assistant, and why are they important?

To thrive as a Volunteer Program Assistant, you need strong organizational abilities, attention to detail, and experience in volunteer management or a related field. Familiarity with volunteer management software, scheduling tools, and basic office applications is typically required. Excellent interpersonal skills, flexibility, and clear communication help build positive relationships with volunteers and staff. These skills are essential for efficiently coordinating volunteer activities, ensuring smooth program operations, and fostering a supportive environment.

What are some common challenges faced by volunteer program assistants and how can they be addressed?

Volunteer Program Assistants often encounter challenges related to coordinating diverse groups of volunteers, managing schedules, and ensuring clear communication between staff and volunteers. Balancing administrative tasks with direct volunteer engagement can sometimes feel overwhelming, especially during peak event seasons. To address these challenges, effective time management, utilizing scheduling software, and maintaining open lines of communication with both volunteers and supervisors are essential. Regular check-ins and feedback sessions also help in fostering a supportive environment and addressing concerns proactively.

What is the difference between Volunteer Program Assistant vs Volunteer Coordinator?

AspectVolunteer Program AssistantVolunteer Coordinator
ResponsibilitiesSupports daily volunteer activities, assists with scheduling, and provides administrative supportManages volunteer recruitment, training, and overall program development
Required CredentialsHigh school diploma or equivalent; some roles may prefer related experienceHigh school diploma or higher; experience in volunteer management often preferred
Work EnvironmentOffice settings, community centers, or event locationsOffice-based with fieldwork at community sites or events
Employer & Industry UsageNonprofits, charities, community organizationsNonprofits, charities, community organizations

In summary, a Volunteer Program Assistant provides essential support to volunteer activities, focusing on administrative tasks and daily operations. In contrast, a Volunteer Coordinator takes a leadership role in recruiting, training, and managing volunteers to ensure program success. Both roles are vital in nonprofit settings but differ mainly in scope and responsibility.

What are the most commonly searched types of Volunteer Program jobs in Pennsylvania?

The most popular types of Volunteer Program jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Volunteer Program Assistant jobs?

Cities in Pennsylvania with the most Volunteer Program Assistant job openings:

Volunteer Program Assistant jobs near you
Infographic showing various Volunteer Program Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Assistant Program Facilitator - Paid Training Provided

Snapology of Lancaster and Reading

Lancaster, PA • On-site

$16/hr

Part-time

Posted 10 days ago

Job description

Assistant Program Facilitator – Paid Training Provided

Location: Lancaster, PA
Position Type: Part-Time (Approximately 15–20 hours per week, with opportunities for additional hours)
Pay Range: $14–$16 per hour

Build Your Skills While Making a Difference

Do you enjoy working with children but have not yet led a classroom or youth program independently? Snapology of Lancaster is looking for a dependable, enthusiastic Assistant Program Facilitator who is ready to learn.

This entry-level position is designed for someone who has experience being around or working with children but needs training and practice before independently managing a group. Your experience may come from parenting, babysitting, volunteering at church, helping with children’s activities, coaching, caregiving, camp, or another informal or structured setting.

You will begin by assisting experienced Program Facilitators while receiving paid, hands-on training in group management, program delivery, safety procedures, and Snapology’s provided curriculum. As you build your skills and demonstrate readiness, you may advance into an independent Program Facilitator position.

Teaching certification and previous classroom-management experience are not required.

Schedule

The required regular schedule includes:

  • Tuesday, Wednesday, and Thursday from 4:30 PM to 8:30 PM
  • Every other Saturday from 8:30 AM to 12:30 PM

Monday and Friday availability from 2:30 PM to 4:30 PM is preferred but not required. Employees available for these after-school shifts will typically work approximately 15–20 hours per week. Employees working only the required schedule can expect approximately 12–15 hours per week.

Additional hours may also be available through birthday parties, field trips, camps, school-day programs, special events, and additional Saturday shifts. Employees interested in working every Saturday may be scheduled for additional Saturday hours when programming is available.

A consistent weekly schedule will be established, with minor adjustments possible based on program enrollment and seasonal scheduling.

What You’ll Do

Assist with Hands-On Programs
Support experienced Program Facilitators as they lead creative building, problem-solving, and collaborative activities for children ages 4–14.

Learn to Lead Programs
Receive paid, hands-on training in giving instructions, keeping children engaged, managing behavior, using provided curriculum, and creating a positive group environment.

Support and Engage Children
Encourage participation, help children with activities, reinforce expectations, and make sure each child feels welcomed and included.

Prepare and Organize Program Spaces
Help set up materials before programs and clean, sort, and organize materials afterward.

Support Safe, Positive Experiences
Assist with supervision and follow Snapology’s safety, behavior-management, and program procedures.

Represent Snapology Professionally
Communicate positively with children, families, coworkers, and community partners.

Training and Advancement

You will not be expected to lead programs independently when you begin. Training will generally include:

  1. Observing and assisting experienced Program Facilitators
  2. Leading small portions of programs with support
  3. Practicing group-management and program-delivery skills
  4. Leading complete programs while being observed
  5. Becoming eligible to advance into a Program Facilitator position after demonstrating readiness

Advancement is based on demonstrated skills, reliability, professionalism, and the ability to safely and effectively manage groups of children independently.

What We’re Looking For

Applicants do not need previous classroom-management or independent program-leadership experience. However, they should have experience being around or working with children through parenting, babysitting, caregiving, church activities, volunteering, coaching, camps, childcare, or a similar setting.

  • A genuine enjoyment of working with children
  • Friendly, patient, encouraging, and dependable
  • Willingness to learn group-management and facilitation skills
  • Comfortable receiving coaching and feedback
  • Ability to communicate clearly and work as part of a team
  • Reliable transportation to the Snapology Discovery Center and other local program locations
  • Ability to lift and carry program materials weighing up to 20 pounds
  • Ability to obtain and maintain all required clearances, including Pennsylvania State Police, Pennsylvania Child Abuse, and FBI federal background clearances
  • Current Adult and Pediatric CPR, AED, and First Aid certification—or willingness to obtain the required certification after hire
  • Dependable, organized, professional, and enthusiastic
Why You’ll Enjoy Working Here
  • Paid, hands-on training and ongoing coaching
  • A consistent part-time schedule
  • A defined path toward becoming a Program Facilitator
  • Regular opportunities for additional afternoon, Saturday, and seasonal hours
  • Provided curriculum, program guides, and materials
  • A fun, supportive, team-oriented work environment
  • Snapology shirt provided with casual dress expectations
  • Valuable experience in child development, group management, education, and program leadership

At Snapology, we believe kids who build things become adults who build things. If you enjoy working with children and want to develop the skills needed to lead fun, meaningful programs, we would love to hear from you!

Apply