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Volunteer Program Assistant Jobs in Arizona (NOW HIRING)

US VETS Inc

Program Assistant - Prescott

Prescott, AZ · On-site

$37K - $46K/yr

Program Assistant - Prescott Join a mission-driven organization dedicated to ending veteran ... Organize events, meetings, trainings, volunteer activities, and special projects for veterans ...

Salvation Army

Corps Program Assistant

Prescott, AZ · On-site

$37K - $46K/yr

Recruit Corps volunteers to assist with programs as needed. * Be visionary in developing programs that will meet the needs of the community * Transport to and from Corps programs and events. * Be ...

The Salvation Army

Corps Program Assistant

Prescott, AZ · On-site

$20/hr

Recruit Corps volunteers to assist with programs as needed. * Be visionary in developing programs that will meet the needs of the community * Transport to and from Corps programs and events. * Be ...

U.S.VETS

Program Assistant - Prescott

Prescott, AZ · On-site

$21.78 - $23/hr

... program requirements * Assist Case Managers and program staff with file maintenance, audit ... Organize events, meetings, trainings, volunteer activities, and special projects for veterans ...

Salvation Army

Corps Program Assistant

Prescott, AZ · On-site

$37K - $46K/yr

Recruit Corps volunteers to assist with programs as needed. * Be visionary in developing programs that will meet the needs of the community * Transport to and from Corps programs and events. * Be ...

US Department of the Air Force

$18.70/hr

Experience refers to paid and unpaid experience, including volunteer work done through National ... AND CY PROGRAM ASSISTANT (TARGET LEVEL): * 18 months working in any childcare or youth program.

US Department of the Air Force

$18.70/hr

Experience refers to paid and unpaid experience, including volunteer work done through National ... AND CY PROGRAM ASSISTANT (TARGET LEVEL): * 18 months working in any childcare or youth program.

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Volunteer Program Assistant information

What is a volunteer program assistant?

Volunteer Program Assistants are individuals who support the coordination and management of volunteer activities within an organization. Their role often includes recruiting, training, and supervising volunteers, as well as assisting with planning events or programs. They serve as a bridge between volunteers and staff, helping ensure smooth communication and effective delivery of services. This position is vital for organizations that rely on volunteers to achieve their mission.

What are the key skills and qualifications needed to thrive as a volunteer program assistant, and why are they important?

To thrive as a Volunteer Program Assistant, you need strong organizational abilities, attention to detail, and experience in volunteer management or a related field. Familiarity with volunteer management software, scheduling tools, and basic office applications is typically required. Excellent interpersonal skills, flexibility, and clear communication help build positive relationships with volunteers and staff. These skills are essential for efficiently coordinating volunteer activities, ensuring smooth program operations, and fostering a supportive environment.

What are some common challenges faced by volunteer program assistants and how can they be addressed?

Volunteer Program Assistants often encounter challenges related to coordinating diverse groups of volunteers, managing schedules, and ensuring clear communication between staff and volunteers. Balancing administrative tasks with direct volunteer engagement can sometimes feel overwhelming, especially during peak event seasons. To address these challenges, effective time management, utilizing scheduling software, and maintaining open lines of communication with both volunteers and supervisors are essential. Regular check-ins and feedback sessions also help in fostering a supportive environment and addressing concerns proactively.

What is the difference between Volunteer Program Assistant vs Volunteer Coordinator?

AspectVolunteer Program AssistantVolunteer Coordinator
ResponsibilitiesSupports daily volunteer activities, assists with scheduling, and provides administrative supportManages volunteer recruitment, training, and overall program development
Required CredentialsHigh school diploma or equivalent; some roles may prefer related experienceHigh school diploma or higher; experience in volunteer management often preferred
Work EnvironmentOffice settings, community centers, or event locationsOffice-based with fieldwork at community sites or events
Employer & Industry UsageNonprofits, charities, community organizationsNonprofits, charities, community organizations

In summary, a Volunteer Program Assistant provides essential support to volunteer activities, focusing on administrative tasks and daily operations. In contrast, a Volunteer Coordinator takes a leadership role in recruiting, training, and managing volunteers to ensure program success. Both roles are vital in nonprofit settings but differ mainly in scope and responsibility.

What are the most commonly searched types of Volunteer Program jobs in Arizona?

The most popular types of Volunteer Program jobs in Arizona are:

What cities in Arizona are hiring for Volunteer Program Assistant jobs?

Cities in Arizona with the most Volunteer Program Assistant job openings:

Volunteer Program Assistant jobs near you
Infographic showing various Volunteer Program Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Program Assistant - Prescott

US VETS Inc

Prescott, AZ • On-site

$37K - $46K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 13 days ago

Job description

Program Assistant - Prescott

Join a mission-driven organization dedicated to ending veteran homelessness and supporting veterans and their families on the path to stability and independence.

As a Program Coordinator, you will play a vital role in supporting daily program operations, compliance, client services, reporting, financial tracking, event coordination, and administrative functions that directly impact veterans receiving housing and supportive services.

This position is ideal for candidates with experience in nonprofit operations, program administration, social services, office management, grants administration, or project coordination who are looking to make a meaningful difference while building a rewarding career.

Key Responsibilities
  • Support day-to-day operations of veteran housing and supportive service programs
  • Maintain client records, databases, and documentation to ensure compliance with grant and program requirements
  • Assist Case Managers and program staff with file maintenance, audit preparation, and quality assurance reviews
  • Track, collect, reconcile, and report program participant fees, rent payments, and other site revenues
  • Manage petty cash, deposits, expense tracking, and financial documentation
  • Coordinate purchases, supply inventory, vendor relationships, purchase orders, and expense allocations
  • Support grant administration activities including reporting, budget tracking, invoicing, and compliance documentation
  • Assist with supportive service fund requests and resource coordination for veterans
  • Coordinate donor records, in-kind contributions, mailings, and community engagement activities
  • Organize events, meetings, trainings, volunteer activities, and special projects for veterans, staff, donors, and community partners
  • Support intake, eligibility verification, client orientations, and program enrollment activities
  • Assist with recruitment and onboarding activities including job postings, interview scheduling, candidate communications, and new hire coordination
  • Track employee training, certifications, evaluations, and compliance requirements
  • Maintain operational policies, procedures, and program manuals
  • Provide confidential administrative support to leadership and program teams
  • Prepare reports, spreadsheets, and presentations for management and funders
  • Support cross-functional projects that improve program effectiveness and service delivery
What You'll Bring
  • Bachelor's degree in Social Services, Nonprofit Management, Business Administration, Accounting, Public Administration, Human Services, or a related field. Equivalent experience may substitute for education requirements.
  • Strong administrative, organizational, and project coordination skills
  • Experience supporting nonprofit, social service, healthcare, housing, or community-based programs preferred
  • Excellent written and verbal communication skills
  • Strong attention to detail and ability to manage multiple priorities simultaneously
  • Experience maintaining records, reports, databases, and compliance documentation
  • Ability to work independently while collaborating effectively with diverse teams
  • Strong customer service and relationship-building skills
  • Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams
Preferred Qualifications
  • Experience working in nonprofit organizations, social services, housing programs, or community-based programs
  • Familiarity with grants management, reporting, budgeting, or compliance processes
  • Knowledge of veteran services, homelessness programs, supportive housing, or community resources
  • Experience coordinating events, trainings, or volunteer programs
Why Join U.S.VETS?
  • Help transform the lives of veterans and their families
  • Work for one of the nation's leading veteran-serving nonprofit organizations
  • Collaborative, mission-driven culture
  • Professional growth and development opportunities
  • Comprehensive benefits package including:
    • Medical, Dental, and Vision Insurance
    • Paid Vacation and Sick Time
    • Paid Holidays
    • 401(k) with Company Match

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