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Administrative Spec II
Job no: 540209
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Dentistry
Department:34060700 - DN-COMMUNITY DENTISTRY
Classification Title:
Administrative Spec II
Classification Minimum Requirements:
Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.
Job Description:
Department Operations
• Partner with clinic administration to provide specialized administrative coordination and resolution of complex issues related to clinic operations.
• Responsible for daily asset management and annual inventory.
• Maintain computer inventory and assignment of offices within 1329 Building.
• Collaborates with Faculty and Office of Research to prepare Faculty Assignment Reports and Effort.
• Oversee department motor pool.
• Manage program meetings and events, including scheduling the venue, coordinating catering, reviewing vendor contracts, and overseeing all details associated with the event.
• Assists department and clinical staff on marketing and community outreach efforts.
• Assist with department website updates.
• Complete annual space allocation survey.
• Reports to the Chair of the department on the Promotion and Tenure process by preparing correspondence requesting reviewers to review packets, gathering vital packet information, and tracking progress of packets.
• Coordinates and supports the work of student assistant in the department.
Purchasing and Procurement
• Collaborate with Office of Research on faculty award requirements, CAS exemptions, and research.
• Review submitted PCard transactions in UFGO prior to approval.
• Process orders in myUF Marketplace.
• Review and approve requisitions and enter appropriate chartfields.
• Work with vendors to become university suppliers.
• Resolve issues with vendor payments.
• Assist with purchasing contract negotiations and routing for signatures.
Travel
• Approve travel related expense reports in UFGO.
• Review UF GO reports from Enterprise Analytics for issues related to open reports and unassigned transactions.
• Assist faculty and staff with travel and expense issues.
• Assist with any travel issues related to DMD Extramural Rotations program.
Fiscal Oversight
• Assist with Tier 2 reconciliation within Transaction Review Dashboard.
• Maintains Excel budget workbooks for foundation accounts to accurately track and reconcile expenditures.
• Assist with reporting requirements for foundation accounts, including running reports from Enterprise Analytics and retrieving supporting documentation from university systems.
• Identify areas for improved efficiency and process improvement related to financial operations with offsite clinics, research labs, and department programs.
• Offer guidance on fiscal processes to ensure compliance with university directives.
Special Projects and Other Duties
• Engage in additional tasks and responsibilities as needed to support departmental operations and objective
Expected Salary:
$56,000 - $58,881/year, commensurate with education/experience
Benefits:
The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family's needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.
Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.
UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life's challenges by offering paid family leave, eight full weeks of leave over a 24-month period.
UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various businesses and retailers!
Explore UF's plethora of benefit options here: TEAMS Benefits
Required Qualifications:
Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.
Preferred:
Experience with Microsoft Excel, Word, PowerPoint, and Outlook.
Excellent verbal and written communication skills.
Excellent organizational skills.
Attention to detail.
Ability to understand, interpret and apply applicable rules, regulations, policies, and procedures.
Ability to utilize problem-solving techniques.
Ability to prioritize several tasks.
Must be able to work independently and collaboratively
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 11 Jun 2026 Eastern Daylight Time
Applications close: 25 Jun 2026 Eastern Daylight Time
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