Volunteer Docent Jobs (NOW HIRING)

Salary: Depends on Qualifications
Location : Demorest (Main) Campus
Job Type: Part-Time Staff
Job Number: 202600174
Division: College of Arts and Sciences
Opening Date: 08/27/2026
Founded in 1897, Piedmont University is a private, comprehensive liberal arts university with an enrollment of approximately 2,000 students at campuses in Demorest and Athens, Georgia.
Description
The Programs and Volunteers Coordinator supports implementation of the Mason-Scharfenstein Museum of Art's public programs, volunteer infrastructure, and participant tracking as part of Interwoven: A Habersham Arts Initiative, a three-year IMLS Museums for America grant (September 2026 - August 2029). This position expands the museum's capacity to serve Habersham County by coordinating workshops, school and homeschool visits, volunteer and docent recruitment and training, and Advisory Council logistics. The Coordinator ensures consistent documentation of program outputs and outcomes in alignment with the project's Performance Measurement Plan (Effectiveness, Efficiency, Quality, and Timeliness) and reports regularly to the Museum Director. This position frequently requires attending and providing on-site support for workshops, school visits, and community events that occur on evenings and weekends.
Essential Functions and Responsibilities

• Coordinate day-to-day implementation of public programs, including workshops, K-12 and homeschool school visits, and public dialogue sessions, in accordance with the project's annual Schedule of Completion.
• Recruit, train, and schedule a growing volunteer and docent corps (targeting 25+ trained volunteers by the end of the grant period), including onboarding materials and ongoing volunteer support.
• Recruit, train, and schedule Piedmont University student workers.
• Provide logistical support to the ten-member Arts and Crafts Advisory Council, including scheduling meetings, preparing materials, and documenting sessions and recommendations.
• Maintain accurate attendance and demographic records using a QR-code sign-in system to track audience composition and support the project's community-attendance growth targets.
• Implement assessment instruments (e.g., pre- and post-visit surveys, evaluation tools) developed by the Museum Director, in coordination with the Project Evaluator, to evaluate workshops, school visits, and exhibitions.
• Compile quarterly progress reports for the Museum Director summarizing attendance, programming outcomes, and volunteer activity.
• Support outreach and coordination with school and homeschool partners, including Cornelia Elementary School and regional homeschool cooperatives, to schedule curriculum-connected gallery visits.
• Assist the Museum Director with the installation and de-installation of exhibitions, including logistical and space-preparation support for each year's exhibition transitions.
• Track and record museum visitors, including general attendance in addition to program-specific attendance, to support accurate reporting of overall visitorship trends.
• Train volunteers and docents on gallery procedures, visitor engagement, and program logistics, in addition to initial recruitment and onboarding.
• Assist the Museum Director and volunteers/docents in maintaining consistent, regular museum operating hours, including coordinating volunteer coverage schedules.
• Collaborate with Piedmont University Art Faculty and Piedmont University Art Education student assistants supporting the development and classroom integration of Educator Guides.
• Assist in coordinating teaching artists engaged for workshops and community programming.
• Support the development and maintenance of the project's Sustainability Playbook, documenting program activities, partner contacts, and evaluation protocols.
• Assist the Museum Director in monitoring progress toward project benchmarks, including attendance and school/homeschool outreach thresholds, and help implement course-correction steps as needed.
• Provide evening and weekend coverage for scheduled workshops, school visits, and community events as required.
• Other relevant duties as assigned in support of Interwoven: A Habersham Arts Initiative.
• Regular and predictable attendance is required.
• On-site work is required.

This position is funded through August 2029 by the Institute of Museum and Library Services (IMLS) Museums for America grant supporting Interwoven: A Habersham Arts Initiative. Continuation of this position beyond the grant period is contingent on available funding.
Typical Qualifications
Education and Experience
Bachelor's degree and experience in museum education, community programming, volunteer management, or a related nonprofit/arts administration field. Experience working with schools, community partners, or volunteer-based programs is strongly preferred.
Licenses and Certifications
Valid Georgia Driver's License (or obtained within 30 days of hire date) and satisfactory MVR.
Knowledge, Skills, and Abilities

• Ability to work productively and professionally with museum staff, university faculty and students, community partners, volunteers, and school representatives.
• Strong organizational skills with the ability to coordinate multiple concurrent programs, schedules, and volunteer assignments.
• Superior customer service and both written and verbal communication skills.
• Proficient use of Microsoft Office products and comfort learning attendance-tracking and data-collection tools (e.g., QR-code sign-in systems, survey platforms).
• Ability to maintain accurate records and documentation to support grant compliance and reporting requirements.
• Ability to collaboratively and effectively work in a diverse and inclusive environment, including with bilingual (English/Spanish) audiences.
• Strong interpersonal skills and comfort engaging directly with the public, including seniors, families, and K-12 students.

Supplemental Information
Environmental, Physical, and Visual Acuity Factors
Essential functions and responsibilities of this position are performed in an inside environmental condition, where there is protection from weather conditions but not necessarily temperature changes. Essential functions and responsibilities require light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Essential functions and responsibilities require incumbents to: climb or ascend and descend stairs or ramps using feet and legs; stoop by bending the body downward and forward by bending the spine at the waist; kneel by bending legs to come to rest on knee or knees; crouch by bending the body downward and forward by bending leg and spine; reach or extend hands and arms in any direction; stand by remaining upright on the feet; walk or move about on foot to accomplish tasks; lift by raising objects from a lower to a higher position or moving objects horizontally from position-to-position; finger, grasp, or feel objects; talk to exchange and express ideas; and to hear to perceive the nature of sounds at normal speaking levels.
Incumbents must have close visual acuity to perform activities such as extensive reading and operate computers and other office equipment.
Non-Discrimination Policy
Piedmont University has a strong institutional commitment to the achievement of diversity within its faculty, staff, and students.
It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.
Equal Employment Opportunity Statement
It is the policy of Piedmont University not to discriminate in its educational programs, activities, or employment on the basis of sex, gender identity, sexual orientation, physical or mental disability, pregnancy, race, age, religion, color, national or ethnic origin, veteran status, genetic information, or any other category protected by applicable federal, state, or local law.
Inquiries or complaints from students or employees concerning the prohibition of discrimination on the basis of sex in this statement should be directed to:
Coordinator for Title IX, Mia Borgstrom
Daniel Hall 213
Demorest, GA 30535
(706) 778-8500 x1504
Inquiries or complaints from students, other than on the basis of sex, concerning any of the prohibitions of discrimination in the statement should be directed to:
504 Coordinator, Letitia Roller
Daniel Hall, - Room 208
1021 Central Avenue
P.O. BOX 10
Demorest, GA 30535
(706) 778-8500
oars@piedmont.edu
Inquiries or complaints from employees concerning any of the prohibitions of discrimination in this statement should be directed to:
Letitia Roller
Assistant Vice President of Human Resources and Compliance
Daniel Hall - Room 208
1021 Central Avenue
P.O. BOX 10
Demorest, GA 30535
(706) 778-8500 x 2858
This position is not eligible for benefits.