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Virtual Wedding Assistant information

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$33

How much do virtual wedding assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for virtual wedding assistant in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What is a virtual wedding assistant?

Virtual Wedding Assistants are professionals who provide remote support to couples planning their weddings. They help manage tasks such as scheduling appointments, communicating with vendors, tracking budgets, creating timelines, and offering planning advice—all online or by phone. Virtual Wedding Assistants are ideal for couples who want expert help without hiring a full-service, in-person wedding planner. Their services can be customized to fit a couple’s specific needs and budget. This flexible approach makes wedding planning more accessible and less stressful.

How does a virtual wedding assistant typically collaborate with clients and vendors throughout the planning process?

A Virtual Wedding Assistant works closely with clients via email, video calls, and project management tools to keep planning on track, share updates, and address concerns. They also coordinate with vendors by handling communications, scheduling appointments, and ensuring all details align with the couple's vision. This role requires excellent organization and communication skills, as the assistant often acts as a central point of contact, ensuring everyone is informed and any issues are resolved quickly. Regular check-ins and clear documentation help maintain a smooth workflow and reduce the stress of remote coordination.

What are the key skills and qualifications needed to thrive as a virtual wedding assistant, and why are they important?

To thrive as a Virtual Wedding Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality. Familiarity with project management software, virtual meeting platforms, and calendar management tools is often required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for supporting clients remotely. These skills ensure seamless coordination, client satisfaction, and the successful execution of virtual wedding events.

What is the difference between Virtual Wedding Assistant vs Wedding Planner?

AspectVirtual Wedding AssistantWedding Planner
CredentialsOften requires organizational skills, basic event planning knowledgeTypically certified or experienced in event planning
Work EnvironmentRemote, online supportOn-site and in-person meetings, event locations
Employer & Industry UsageFreelance, online wedding support servicesWedding venues, event planning companies
Search & Comparison IntentFocus on remote, administrative support rolesFocus on full-service event planning

The main difference is that a Virtual Wedding Assistant provides remote, administrative, and logistical support for weddings, while a Wedding Planner manages the entire event planning process, often on-site. Virtual Wedding Assistants typically handle tasks like scheduling, vendor communication, and guest management online, whereas Wedding Planners oversee the entire wedding from concept to execution in person.

What cities are hiring for Virtual Wedding Assistant jobs?

Cities with the most Virtual Wedding Assistant job openings:

What states have the most Virtual Wedding Assistant jobs?

States with the most job openings for Virtual Wedding Assistant jobs include:

What are popular job titles related to Virtual Wedding Assistant jobs?

For Virtual Wedding Assistant jobs, the most frequently searched job titles are:

Virtual Wedding Assistant jobs near you
Infographic showing various Virtual Wedding Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $50,749 per year, or $24.4 per hour.

Wedding Event Coordinator

Wisconsin Dells, WI • On-site

Chula Vista Resort
Traveler Accommodation • 501 - 1,000 employees
Learn more about Chula Vista Resortexternal

$55K - $80K/yr

Other

Re-posted 5 days ago

Job description

Duties may include but are not limited to the following:
Wedding Sales and Lead Conversion
  • Manage wedding inquiries from the initial point of contact through signed contract, planning, execution, and post-event follow-up.
  • Respond to new wedding leads promptly and professionally, with a goal of making initial contact within one business hour during normal business hours.
  • Conduct discovery conversations to understand each couple's vision, priorities, guest count, budget, preferred dates, style, and decision-making process.
  • Qualify opportunities and recommend the resort venues, packages, accommodations, menus, and experiences that best fit each couple.
  • Create customized proposals that clearly communicate pricing, inclusions, venue options, food and beverage offerings, lodging opportunities, and resort amenities.
  • Maintain consistent and personalized follow-up through phone calls, emails, virtual meetings, tours, and planning appointments.
  • Manage Wedding Supplier Websites with up-to-date photos, videos, promotions, venue information, pricing and exciting updates for sites like WeddingWire.com, TheKnot.com, and local publications promoting venues such as ours.
  • Address objections, negotiate within approved guidelines, and confidently ask for the business.
  • Meet or exceed established wedding revenue, conversion, activity, and booking goals.
  • Reengage past inquiries and pursue opportunities for need dates, seasonal periods, and short-term wedding business.
Detailed Wedding Planning
  • Serve as the couple's primary resort contact throughout the complete planning process.
  • Establish and maintain a comprehensive planning timeline for each wedding.
  • Conduct formal planning meetings at appropriate intervals based on the event date and complexity.
  • Guide couples through decisions related to ceremony arrangements, reception flow, menus, beverage service, room setup, timelines, décor, entertainment, guest accommodations, and resort logistics.
  • Provide clear planning deadlines and ensure required selections, documents, deposits, and final details are received on time.
  • Assist clients in developing a realistic and detailed wedding-day timeline.
Banquet Event Order Preparation
  • Prepare complete, accurate, and operationally clear Banquet Event Orders for all wedding-related functions.
  • Create BEOs for ceremonies, receptions, rehearsals, rehearsal dinners, welcome events, brunches, gift openings, and other contracted activities.
  • Document all relevant details

Internal Event Communication
  • Conduct or lead internal BEO meetings, pre-convention meetings, and wedding detail reviews.
  • Present wedding details clearly to Banquets, Culinary, Audio-Visual, Housekeeping, Engineering, Reservations, Front Desk, Security, Transportation, and other participating departments.
  • Highlight unusual requests, operational risks, VIP considerations, weather concerns, timing challenges, and client sensitivities.

Vendor Coordination
  • Serve as the resort's primary contact for approved wedding vendors regarding arrival, setup, access, operational requirements, and event timing.
  • Maintain accurate vendor contact information and arrival schedules.
  • Communicate resort policies regarding deliveries, loading areas, setup windows, décor restrictions, candles, electrical use, insurance, security, and cleanup.
Ceremony Rehearsal and Wedding-Day Execution
  • Coordinate and lead wedding rehearsals when included in the resort's services.
  • Serve as the primary resort contact for the couple on the wedding day.

Financial Management and Billing
  • Maintain accurate estimates of wedding revenue throughout the sales and planning process.
  • Track deposits, payment schedules, minimums, guarantees, upgrades, and added services.
  • Confirm final attendance guarantees and communicate them to the appropriate departments by established deadlines.

  • Two or more years of hospitality sales, wedding sales, catering sales, wedding planning, event management, or related experience preferred.
  • Experience within a full-service resort, hotel, convention property, destination venue, country club, or upscale event environment strongly preferred.
  • Demonstrated experience managing weddings or complex social events from initial inquiry through execution.
  • Proven ability to build relationships, present confidently, negotiate, and close business.
  • Working knowledge of wedding ceremonies, receptions, banquet service, food and beverage operations, guestroom blocks, event timelines, and vendor coordination.
  • Experience preparing Banquet Event Orders, floor plans, timelines, guarantees, and event documentation.
  • Strong understanding of the relationship between sales commitments and operational execution.

This position works in a full-service destination resort environment and requires regular interaction with prospective clients, wedding couples, families, vendors, resort guests, and internal departments.
The schedule is driven by client appointments, planning needs, rehearsals, and wedding events. Regular evening and weekend availability is required, particularly during peak wedding season. Holiday availability may also be required based on scheduled events.
The position requires walking throughout the resort, conducting extended property tours, navigating indoor and outdoor venues, standing for extended periods during events, and remaining active during setup and execution. The role may also require moving or handling light event materials and responding quickly between multiple resort locations.

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