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Virtual Small Startup Jobs in California (NOW HIRING)

SciPro

Executive Assistant

Carlsbad, CA · On-site

... virtual and office environment * Technically savvy and familiarity with digital marketing and social media is a plus * Biotech experience preferred, yet not required; small startup environment ...

Align Technology

Startup line Engineer

San Jose, CA · On-site

$103K - $141K/yr

In this role, you will collaborate with a small team to produce custom medical devices using ... Hinge Health Virtual Physical Therapy - Available to all employees and eligible dependents (age 18 ...

EarlyStage Partners

Senior Software Engineer

Sunnyvale, CA · On-site

$143K - $189K/yr

... virtual teammates for data professionals. Our solutions seamlessly fit into existing tools like ... We have experienced the journey of a small startup to IPO very closely. We have started on a ...

Align Technology

Startup line Engineer

San Jose, CA · On-site

In this role, you will collaborate with a small team to produce custom medical devices using ... Hinge Health Virtual Physical Therapy - Available to all employees and eligible dependents (age 18 ...

Onsite Personnel LLC

CAD Engineer

Arvin, CA · On-site

Joining a small, but rapidly growing engineering team, the PBS CAD Engineer will follow Plant ... Develop virtual build process initiatives to manage projects from design-for-manufacture through ...

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All JobsSmall Startup JobsVirtual Small Startup JobsVirtual Small Startup Jobs in California

Virtual Small Startup information

What is the difference between Virtual Small Startup vs Virtual Small Business Owner?

AspectVirtual Small StartupVirtual Small Business Owner
CredentialsTypically requires basic business or industry-specific knowledge, no formal certification neededOften requires entrepreneurial skills, possibly certifications in business management
Work EnvironmentCollaborative, innovative, fast-paced startup setting, often remoteIndependent, flexible, managing own business operations remotely or locally
Employer/Industry UsageUsed by startups in early growth stages, tech or service sectorsUsed by entrepreneurs running small, independent businesses across industries

The Virtual Small Startup typically refers to a team or individual working within a startup environment focused on growth and innovation, often in a remote setting. In contrast, a Virtual Small Business Owner manages their own small business, handling all aspects of operations. While both roles may work remotely and require entrepreneurial spirit, startups emphasize growth and innovation, whereas small business owners focus on day-to-day management and sustainability.

What are the most commonly searched types of Small Startup jobs in California? The most popular types of Small Startup jobs in California are:
What are popular job titles related to Virtual Small Startup jobs in California? For Virtual Small Startup jobs in California, the most frequently searched job titles are:
What job categories do people searching Virtual Small Startup jobs in California look for? The top searched job categories for Virtual Small Startup jobs in California are:
What cities in California are hiring for Virtual Small Startup jobs? Cities in California with the most Virtual Small Startup job openings:
Virtual Small Startup jobs near you

Executive Assistant

SciPro

Carlsbad, CA • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description

Executive Assistant

6mth contract to hire

Hybrid - 4days onsite, flexi Friday WFH


Partnering up with a key client for an exciting new hire. This is to join a growing team in the Boston area, and support the Sales, Marking & US Market Access/Field Access VPs and key ED/Directors on their team(s).


RESPONSIBILITIES:

  • Assist Executive Directors and above with daily schedule and duties, to include managing business and personal calendars, commitments, and travel arrangements (planning itineraries, developing agendas, meeting materials and reporting expenses etc.)
  • Support the reporting functions within the team
  • Schedule and coordinate complex meetings run by the function. This includes, but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering, accommodation, and material preparation
  • Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email enquiries, communicate messages, redirect calls, and respond to urgent enquiries from internal/external stakeholders over multiple time zones
  • Manage projects and conduct research to support projects and/or provide background for executive decision-making
  • Anticipate executive’s needs and proactively bring together appropriate people and resources to support the executive in addressing issues
  • Follow abstract/presentation deadlines and conference dates to make sure executives are aware of upcoming events/deadlines
  • Assist with finance support including MSAs, SOWs, invoicing, and budgeting
  • Prepare and submit legal document requests and purchase requisitions, monitoring progress in internal systems
  • Assist in creating presentations and materials as directed
  • Maintain paper and online records and follow procedures for retention, protection, retrieval, transfer and disposal
  • Maintain office/department efficiency. Organize catering, office supplies, business cards and a range of items relating to office management duties including escalation of departmental IT issues, in partnership with Boston Office Manager
  • Maintain positive relationships with external administrative partners
  • Back up coverage of Boston reception & large-scale office event planning, as needed, including receiving and interacting with visitors
  • Uphold the strictest confidentiality on information collected and accessed as part of responsibilities. Handle highly sensitive information and documents with discretion and confidentiality
  • Other duties and support as required


QUALIFICATIONS:

  • Successful candidate will have 5-7+ years of experience supporting executives in an interrogative environment
  • A tenacious yet flexible problem-solver with the ability to manage complex tasks and prioritize competing demands to meet deadlines
  • Effectively manages up, as well as laterally and lower in the organization
  • Resilient, open, and adaptable to change; embraces feedback
  • Team player who fosters collaboration and thrives in a fast-paced environment
  • Strong verbal and written communication skills
  • Able to manage activities and schedules of multiple executives with little or no supervision and maintain strict confidentiality
  • Well versed in modern virtual meeting platforms/technology with extensive experience in setting up and executing on-demand teleconference and web-conference meetings
  • Excellent organizational skills, strong verbal and written communication skills, attention to detail, proactive execution and follow through to ensure outstanding results
  • Share information openly with co-workers and cross functional teams (transparent)
  • Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Confident and competent operating in both the virtual and office environment
  • Technically savvy and familiarity with digital marketing and social media is a plus
  • Biotech experience preferred, yet not required; small startup environment experience a plus

Apply