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Virtual Real Estate Assistant Jobs in San Rafael, CA

LHH US

Real Estate Paralegal (REMOTE)

San Francisco, CA · On-site +1

$110K - $160K/yr

This role will assist attorneys with all phases of commercial real estate transactions, including due diligence, title and survey review, financing matters, and transaction closings. The ideal ...

LHH US

Real Estate Paralegal (REMOTE)

San Francisco, CA · On-site +1

$110K - $160K/yr

This role will assist attorneys with all phases of commercial real estate transactions, including due diligence, title and survey review, financing matters, and transaction closings. The ideal ...

LHH US

Paralegal - Corporate/ Real Estate

San Francisco, CA · Hybrid

$98K - $135K/yr

Create organizational and ownership structure charts and assist with other practice support functions as needed. Qualifications * Minimum 7 years of corporate, finance, and/or commercial real estate ...

LHH US

Paralegal - Corporate/ Real Estate

San Francisco, CA · Hybrid

$98K - $135K/yr

Create organizational and ownership structure charts and assist with other practice support functions as needed. Qualifications * Minimum 7 years of corporate, finance, and/or commercial real estate ...

SYUFY GROUP

Real Estate Accountant

San Rafael, CA · On-site

$83K - $90K/yr

POSITION SUMMARY The Real Estate Accountant reports to the Senior Real Estate Accountant and ... Support property transitions, including new acquisitions, developments, and system setups * Assist ...

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Virtual Real Estate Assistant information

See San Rafael, CA salary details

$12

$27

$37

How much do virtual real estate assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for virtual real estate assistant in San Rafael, CA is $27.20, according to ZipRecruiter salary data. Most workers in this role earn between $22.79 and $30.53 per hour, depending on experience, location, and employer.

What is a virtual real estate assistant?

A Virtual Real Estate Assistant is a remote professional who supports real estate agents, brokers, and agencies with administrative and marketing tasks. Their responsibilities can include managing listings, scheduling appointments, handling client communications, conducting market research, and maintaining social media profiles. By taking care of these tasks remotely, they help real estate professionals save time and focus on closing deals. Virtual assistants often work on a contract or freelance basis, offering flexibility and cost savings.

What does a virtual real estate assistant do?

A virtual real estate assistant provides administrative support to real estate agents or other industry professionals, such as a mortgage loan underwriter. As a virtual real estate assistant, you complete your job duties from home or another remote location. Your responsibilities may include managing property listings in the MLS database, handling transaction paperwork, preparing contracts and proposals, reviewing legal documents, and coordinating communication between parties. Because this is a virtual position, you must be self-motivated and keep your supervisor updated on the progress of your projects. Virtual real estate assistants also need strong computer skills and a reliable internet connection.

What are the key skills and qualifications needed to thrive as a virtual real estate assistant, and why are they important?

To thrive as a Virtual Real Estate Assistant, you need strong organizational skills, attention to detail, and experience in real estate administrative tasks, often supported by knowledge of the real estate industry or relevant coursework. Familiarity with customer relationship management (CRM) systems, online listing platforms, and document management tools is crucial. Excellent written and verbal communication, time management, and problem-solving abilities help you stand out in this remote support role. These skills ensure efficient transaction coordination, client satisfaction, and smooth operations in a fast-paced real estate environment.

What are some common challenges faced by virtual real estate assistants, and how can they be addressed?

Virtual Real Estate Assistants often juggle multiple clients and tasks, such as scheduling showings, managing listings, and coordinating paperwork. A common challenge is maintaining clear communication across time zones and digital platforms, which can lead to missed deadlines or misunderstandings. Utilizing robust project management tools, setting regular check-ins, and establishing clear protocols with real estate agents and clients can help overcome these hurdles. Additionally, staying organized and proactive with task lists ensures smooth operations in a fast-paced environment.

What is the difference between Virtual Real Estate Assistant vs Virtual Administrative Assistant?

AspectVirtual Real Estate AssistantVirtual Administrative Assistant
CredentialsReal estate knowledge, CRM proficiencyGeneral administrative skills, office software
Work EnvironmentReal estate agencies, brokeragesVarious industries, corporate settings
Employer & IndustryReal estate industryMultiple industries
Common Search IntentReal estate support rolesGeneral admin support roles

While both roles involve remote administrative tasks, a Virtual Real Estate Assistant specializes in supporting real estate professionals with tasks like property listings and CRM management. In contrast, a Virtual Administrative Assistant provides broader administrative support across various industries. Understanding these differences helps job seekers target the right roles based on their skills and industry focus.

More about Virtual Real Estate Assistant jobs

What job categories do people searching Virtual Real Estate Assistant jobs in San Rafael, CA look for?

The top searched job categories for Virtual Real Estate Assistant jobs in San Rafael, CA are:

What cities near San Rafael, CA are hiring for Virtual Real Estate Assistant jobs?

Cities near San Rafael, CA with the most Virtual Real Estate Assistant job openings:

Virtual Real Estate Assistant jobs near you
Infographic showing various Virtual Real Estate Assistant job openings in San Rafael, CA as of June 2026, with employment types broken down into 77% Full Time, and 23% Part Time. Highlights an 95% In-person, and 5% Remote job distribution, with an average salary of $56,570 per year, or $27.2 per hour.

Real Estate Legal Assistant

San Francisco, CA • Hybrid

BUCHALTER, A PROFESSIONAL CORPORATION
Law Firms • 501 - 1,000 employees
Learn more about BUCHALTER, A PROFESSIONAL CORPORATIONexternal

$80K - $90K/yr

Full-time

Retirement

Re-posted 9 hours ago

Job description

Buchalter APC, a full-service business law firm, has an immediate opening for a Real Estate Legal Assistant based in our San Francisco office. There is only one opening.

In this role, you will be responsible for providing high-level administrative and organizational support to multiple corporate attorneys. This role requires exceptional organizational skills, the ability to manage competing priorities in a fast-paced environment, and a commitment to delivering high-quality assistance in support of the firm’s transactional legal services.

Essential Functions

  • Draft, proofread, edit, and finalize real estate legal documents, including purchase and sale agreements, leases, deeds, closing documents, title affidavits, letters, and correspondence.
  • Assist with preparing real estate transactional documents, such as property transfer documents, escrow instructions, loan documents, and lease amendments.
  • Ensure documents comply with firm standards and applicable legal formatting requirements.
  • Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.
  • Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.
  • Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
  • Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
  • Handle administrative tasks related to real estate transactions, including maintaining client files, organizing due diligence documents, and submitting filings for recording.
  • Manage travel arrangements, meeting logistics, and other administrative needs.
  • Maintain confidentiality and professionalism in handling sensitive client and firm information.

Qualifications

  • High School Diploma or equivalent is required. Bachelor’s degree is a plus.
  • 5+ years of transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with legal document management software, such as iManage.
  • Familiarity with legal terminology, processes, and protocols.

Work Environment

  • This position is hybrid offering four remote workdays per month.
  • The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
  • Overtime may be required on an as-needed basis.

Buchalter APC offers a competitive salary, 401K, profit sharing and a full benefits package.

California: Pay Scale: The reasonably expected pay scale for this position is $80,000 to $90,000 per year. This is an employer estimate and the salary offered within that range, and the potential for bonus and bonus amount, will depend on candidate’s years of practice, experience and performance.

Buchalter was founded based on principles of inclusivity. Our Firm’s commitment to reflecting and enhancing the rich diversity of the clients and communities we serve is more than eight decades strong. Buchalter’s diversity of attorneys and staff provides clients with a greater breadth of creative talent and alternative approaches, and enriches our firm’s collaborative, entrepreneurial and collegial environment, benefiting all. We are proud to be an equal opportunity employer. In recruiting, we welcome the unique contributions that all candidates can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Interested candidates should submit a resume.

Apply