Estate Manager Jobs in San Rafael, CA (NOW HIRING)

We are seeking a highly capable, hands-on Estate Manager to oversee a portfolio of four private residences across Northern California. This is a senior-level leadership opportunity for a professional who thrives in a dynamic, multi-property environment and leads through execution.

The ideal candidate is proactive, adaptable, and operationally strong, with a roll-with-the-punches mindset and a true sense of ownership.

This is a “principal’s right hand” and owner’s representative role—ensuring each residence is impeccably maintained, fully staffed and stocked, and operating seamlessly at all times.

This role oversees four private homes, including:

• Three residences in San Francisco

• One residence in Lake Tahoe

Regular travel between properties is required, along with flexibility to support the principals’ schedule. Occasional overnight stays (approximately once per quarter) will be required during principal travel.

The Estate Manager serves as the central point of oversight across all properties, ensuring consistency, efficiency, and excellence throughout the portfolio. This individual will manage vendors, supervise staff, and oversee all operational logistics while maintaining a hands-on presence when needed.

This is a highly autonomous role requiring sound judgment, discretion, and the ability to anticipate needs before they arise.

• Oversee day-to-day operations across all four residences

• Manage property projects and renovations as needed

• Ensure each home is maintained to the highest standards at all times

• Oversee household inventories, provisioning, and organization

• Coordinate preventative maintenance and ongoing property care

• Receive and manage deliveries across properties
  
• Manage household service schedules and routines
  

• Supervise housekeepers and uphold accountability and quality standards

• Manage all vendor relationships, including scheduling, oversight, and payments

• Coordinate service providers to ensure seamless execution of work

• Recruit, hire, and onboard additional staff as needed

• Liaise closely with the Executive Staff and Personal Assistant to ensure alignment across all operations
  
• Foster a positive, team-oriented environment with clear communication and accountability
  

• Oversee household bill pay and expense tracking

• Implement and maintain systems for organization and household readiness

• Ensure all residences are fully prepared for principal and guest arrivals

• Coordinate and book family travel in collaboration with the Personal Assistant

• Provide occasional overnight support during principal travel (approximately once per quarter)

Assist with the planning and execution of 2–3 events per year

• Ensure seamless transitions and readiness between residences
  

• Oversee care for the family dog, including managing the dog trainer’s schedule

• Provide occasional hands-on support as needed

• Full-time, Live-out, salaried position

• Flexibility required based on principals’ needs and travel schedule

• Availability for occasional evenings and overnight coverage

• Ability to travel occasionally between San Francisco and Lake Tahoe

• $175,000- $250,000 annual salary, DOE

• Comprehensive benefits package

• 5+ years of Estate Manager or Director of Residences experience

• Proven success managing multiple properties simultaneously

• Highly autonomous with strong problem-solving capabilities

• Flexible, adaptable, and able to pivot quickly in a dynamic environment

• Strong leadership skills with the ability to manage staff and vendors effectively

• Exceptionally detail-oriented with strong organizational systems

• Discreet, polished, and professional in all interactions

• Comfortable balancing high-level oversight with hands-on involvement

This is a high-functioning private household seeking a long-term Estate Manager who values ownership, discretion, and operational excellence. The principals are looking for a trusted professional who can take full responsibility for their homes and ensure everything runs seamlessly behind the scenes.

This role is ideal for an experienced Estate Manager who thrives in a multi-property environment and takes pride in full ownership of operations. If you are solutions-oriented, highly organized, and able to manage both the big picture and the day-to-day details, this is an exceptional opportunity to step into a long-term role with a dynamic and appreciative family.