Virtual Property Manager Jobs in Springfield, NJ

Join Our Team at The Douglaston Companies

What we are looking for:

At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We’re excited to announce an opportunity for an Assistant Property Manager to join our dynamic team.

Why Choose The Douglaston Companies?

Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive.

Community Commitment: We don’t just build properties—we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together.

Career Advancement: This isn’t just a job, it’s a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed.  

Back to the role:

What you will do:

• Answer phone calls from residents, vendors, agencies
• Maintain organized office space and assist in ordering required supplies, as per PM & RM
• Assist leasing department to obtain all necessary documents to maintain resident files
• Create and maintain work orders for the property
• Serve as first point of contact for resident walk-ins
• Liaison between residents, maintenance staff, vendors, and management
• Assist with resident inquiries pertaining to rent payments and charges
• Ensure residents are responded to promptly and within 24 hours of requests
• Provide administrative support to Property Manager and Resident Manager
• Assist & support all team members in required trainings and scheduling
• Assist Property Manager and Resident Manager in walking vacant apartments and ensure all apartments are prepared for move-in
• Coordinate move ins, move outs and tenant files with main office
• Process move-outs: including scheduling move-out inspection, complete move-out paperwork and upload all required documents to Yardi and then notify PM & VP
• Monitor and update building/s parking space files; oversee parking leases, upload documents, updated vehicle information, update appropriate parking spaces, and enter parking charges
• Maintain monthly extermination reports  
• Maintain organized office space and assist in ordering required supplies, as per PM & RM
• Assist leasing/compliance department in obtaining all necessary documents; lease renewals, annual recertifications, annual student certifications, and general leasing notices
• Complete other tasks & special projects as required by management

What you should have:

• 2-5 years’ experience in an administrative role within a Property Management office or related field
• Bilingual in Spanish/English preferred 
• Strong customer service experience
• Proficient with Microsoft Office Suite (word, excel and outlook)
• Previous Yardi experience or Property Management Software required
• Ability to work on and complete multiple projects in a timely matter
• Strong organizational skills with attention to detail
• Self-starter who can work independently and as part of a team

Salary Range:

$60,000 - $65,000 Annually

Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

Benefits:

• Health benefits package including medical, dental & vision plans
• Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life insurance (basic- with option to purchase more); paid leave & disability programs.
• Pet insurance for our furry family
• Mental health resources, such as counseling, are available to our team members
• Time off- Paid Vacation time, Paid Holidays, Paid Sick days
• Employee Referral Program
• Tuition & certification Reimbursement
• Hybrid work schedule with 4 days in office and 1 day remote (subject to your work location and role).
• Ask our recruiting team for more information!

Our Companies

Since 1979, The Douglaston Companies have been at the forefront of building some of the most exciting, transformative projects in New York City and beyond. Comprised of three vertically integrated companies, The Douglaston Companies lead projects through the complete lifecycle, from development to construction, and property management.  Together, the companies have brought more than 15,000 apartments to fruition and completed more than $4 Billion of development. Throughout every project we build and manage, The Douglaston Companies remain committed to founder Jeffrey Levine’s original vision: to revitalize and grow neighborhoods one building, one block, one community at a time.

• Douglaston Development: The driving force of our organization, Douglaston Development spearheads property acquisition and development strategies, while fostering relationships with stakeholders and working closely with communities to develop best-in-class properties.
• Levine Builders: Our construction management arm leads everything from pre-construction and construction management to final commissioning and close out, bringing the company's projects to fruition.
• Clinton Management: Clinton Management provides comprehensive property management services for developments completed by Douglaston Development and constructed by Levine Builders. Clinton oversees our diverse portfolio of moderate-income housing, luxury apartments, commercial, and retail properties

If you are looking for your next challenge, then this is your chance to join our team of exceptionally talented, creative, and innovative professionals. We want you!

Diverse candidates are encouraged to apply! The Douglaston Companies is proud to be an inclusive Equal Opportunity Employer, committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination based on any legally protected status or protected characteristic, including, but not limited to an individuals sex, race, color, ethnicity, ancestry, national origin, age, religion, gender identity or expression, sexual orientation, genetic information, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, military or veteran status.