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Virtual Notary Jobs in New York (NOW HIRING)

SourcePro Search

Word Processing Specialist

Newark, NJ · On-site

Perform in-person or virtual notarization. * Provide additional support as needed, including covering department secretary duties when required. What You'll Bring: * Minimum of 5 years of legal ...

SourcePro Search

Word Processing Specialist

Newark, NJ · On-site

Knowledge and competence for In-Person/Virtual Notarization * Perform duties of department secretary when requested or required by departmentoperations. What You'll Bring: * Minimum of 5 years law ...

SourcePro Search

Word Processing Specialist

Newark, NJ · On-site

Knowledge and competence for in-person/virtual notarization; 8597392v3 Competencies Advanced knowledge of Microsoft Suite(Outlook, Word, Excel, PowerPoint)Windows10/11, Office 365, iManage; Strong ...

Whitecap

Corporate Paralegal

Purchase, NY · On-site

$80K - $100K/yr

... notary public. * Advanced Microsoft Office skills required. * Strong technology skills and familiarity with legal technologies like virtual data rooms, Workiva, DocuSign, e-billing and entity ...

PostNet

Retail Customer Service Representative

Bronx, NY · On-site

$17/hr

Notary Public certification may be required Retail Customer Service Representative - Daily Tasks ... Captures, complete tasks, and organizes Virtual Mail Retail Customer Service Representative - Role ...

Hines

Coordinator - Workplace

New York, NY · On-site

... in virtual meetings by means of the spoken word. * Ability to make aesthetic decisions based on visual and scent perception. * Ability to receive and maintain notary license. * Ability to sit at a ...

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All JobsVirtual Notary JobsVirtual Notary Jobs in New York

Virtual Notary information

See New York salary details

$33.4K

$70.9K

$84.2K

How much do virtual notary jobs pay per year?

As of May 28, 2026, the average yearly pay for virtual notary in New York is $70,868.00, according to ZipRecruiter salary data. Most workers in this role earn between $67,800.00 and $79,300.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Virtual Notary, and why are they important?

To thrive as a Virtual Notary, you need a solid understanding of notarial laws, attention to detail, and must hold a valid notary commission in your state. Familiarity with remote online notarization (RON) platforms, secure video conferencing tools, and digital signature software is typically required. Excellent communication, professionalism, and strong organizational skills set top performers apart. These skills and qualifications are essential for ensuring legal compliance, trustworthiness, and efficient service in a remote environment.

What are some common challenges virtual notaries face when conducting remote notarizations, and how can they be addressed?

Virtual notaries often encounter challenges such as verifying a signer's identity remotely, ensuring secure document transmission, and maintaining compliance with varying state regulations. To address these issues, it is important to use reliable identity verification tools, secure video conferencing platforms, and to stay updated on the latest legal requirements for remote notarization in your jurisdiction. Building strong communication skills and maintaining meticulous digital records also help ensure a smooth and compliant notarization process.

What is a Virtual Notary?

A Virtual Notary is a commissioned notary public who performs notarizations electronically using audio-visual technology rather than in person. This process, known as remote online notarization (RON), allows individuals to have documents legally notarized from anywhere with an internet connection. The Virtual Notary verifies identities, witnesses signatures, and applies a digital notarial seal using secure online platforms. These services are legally recognized in many states and are convenient for clients who cannot meet a notary face-to-face.

What is the difference between Virtual Notary vs Mobile Notary?

AspectVirtual NotaryMobile Notary
CredentialsState notary commission, online notarization certificationState notary commission, often no additional certification
Work EnvironmentRemote, online platformOn-site, traveling to clients' locations
Employer & Industry UsageLegal, real estate, financial sectorsLegal, real estate, personal transactions
Common Search & ComparisonYesYes

Virtual Notaries perform notarizations online via secure platforms, allowing remote service delivery. Mobile Notaries travel to clients' locations to perform notarizations in person. Both roles require a state notary commission, but Virtual Notaries often need additional online notarization certifications. Virtual Notaries offer convenience and flexibility, while Mobile Notaries provide in-person service, making each suitable for different client needs.

What are the most commonly searched types of Notary jobs in New York? The most popular types of Notary jobs in New York are:
What are popular job titles related to Virtual Notary jobs in New York? For Virtual Notary jobs in New York, the most frequently searched job titles are:
What job categories do people searching Virtual Notary jobs in New York look for? The top searched job categories for Virtual Notary jobs in New York are:
What cities in New York are hiring for Virtual Notary jobs? Cities in New York with the most Virtual Notary job openings:
Virtual Notary jobs near you
Infographic showing various Virtual Notary job openings in New York as of May 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $70,868 per year, or $34.1 per hour.
Word Processing Specialist

Word Processing Specialist

SourcePro Search

Newark, NJ • On-site

Other

Posted 19 days ago

Job description

SourceProSearch is seeking aWord Processing Specialistto serve as the first point of contact for document problem resolution and word processing assistance. The ideal candidate will have advanced knowledge of legal software, possess a strong commitment to customer service, and demonstrate the ability to quickly learn and apply new technologies. A professional, personable demeanor and flexibility in solving issues are critical.

What You'll Do:

  • Produce and edit documents using software such as Windows 10, Office 2016, Office 365, iManage, Word, Excel, PowerPoint, Microsoft Outlook, Nuance PDF Converter, Adobe Acrobat, Kofax, Best Authority, Westlaw, Lexis, and Aderant.
  • Assist with application upgrades, testing, and recommendations.
  • Support users by providing technical assistance via email, phone, helpdesk, and in-person.
  • Prepare complex legal documents, including creating and revising them according to firm guidelines.
  • Facilitate creation/editing of Tables of Authorities and Contents using Best Authority, as well as hyperlinking with Westlaw/Lexis and bookmarking.
  • Handle E-Filing in Federal and State Courts in NJ/NY.
  • Perform in-person or virtual notarization.
  • Provide additional support as needed, including covering department secretary duties when required.
What You'll Bring:
  • Minimum of 5 years of legal secretarial and/or word processing experience in a law firm.
  • Advanced proficiency with legal software such as Microsoft Office Suite, Windows 10, Office 2016/365, and iManage.
  • Strong customer service skills, problem-solving abilities, and excellent communication.
  • The ability to multitask, prioritize deadlines, and adapt to evolving technology.
  • Experience with E-Filing systems in both Federal and State Courts is essential.
  • Ability to work independently, while contributing effectively to the team.

Learn moreabout this opportunity to support a fast-paced legal environment while advancing your expertise in legal document processing and support.

Apply