Virtual Legal Assistant Jobs in Boston, MA (NOW HIRING)

Cooley is seeking a Professional Development Coordinator to join the Professional Development team.

Position summary: The Professional Development Coordinator (Legal Education) is part of the Legal Education team, dedicated to developing the substantive legal skills of the next generation of Cooley lawyers. Members of the Legal Education team work with practice groups across the Firm to implement legal skills training and ensure compliance with Continuing Legal Education (CLE) and other regulatory requirements for all Firm lawyers. Specific duties include, but are not limited to, the following:

Position responsibilities:

• Coordinate in-person and virtual legal training programs and practice group meetings across offices, including scheduling, room reservations and set up, calendar invitations, catering and AV details, review and revision of materials, on-site and/or virtual coordination, and trouble shooting
• Provide the Attorney Licensing and Compliance team with information related to CLE eligibility and provide other assistance, as required
• Assist Legal Education Managers in identifying training needs and developing legal training curricula and programs
• Work with internal and external presenters to coordinate logistics and deliver effective training programs
• Retrieve, edit, and prepare training videos and written materials for distribution
• Upload and maintain content in the Firm's Learning Management System and internal webpages
• Review feedback from legal training programs, suggest improvements, and assist with program summaries and leadership reports
• Act as a resource for, and actively engage with, lawyers across the firm to ensure training needs are appropriately met
• Actively engage with other administrative departments in the firm to ensure effective delivery of legal training programs, including legal talent, diversity and inclusion, marketing, innovation, travel, technology, facilities, accounting and finance, e-discovery and paralegal services, and research services
• Assist with creating and implementing legal training policies and procedures
• Maintain firmwide legal training calendars and legal training files, including drafting and updating program invitations and calendaring firm events
• Assist with onboarding new lawyers by providing basic training information and adding them to relevant training invitations and distributions lists
• Keep abreast of trends in legal training and major practice area developments
• Provide on-site support during firm events, conferences, and other training programs (room setup, handouts, preparing materials, etc.)
• Attend department and other administrative meetings
• Assist with budget planning and monitoring
• Proofread own and other's work with attention to detail and accuracy consistently following standardized rules of language regarding spelling, punctuation, grammar, word usage, and sentence structure
• All other duties as assigned or required

Skills & experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite and other firm applications
• Available to work overtime, as required
• 2+ years direct related experience (e.g., working within recruiting/ HR/ Training and Development, Marketing, Compliance, Project Management or Corporate Event Planning in a professional services organization)

Preferred:

• Bachelor's Degree
• Experience working in large law firm
• Basic understanding of adult learning theories
• Usage of learning technologies and management systems such as CE Manager

Competencies:

• Effectively manages time, priorities, and workload; demonstrates strong organizational and
• problem-solving skills while maintaining a commitment to service excellence
• Demonstrate strong interpersonal and relationship-building skills, with the confidence and
• professionalism to work effectively with all levels of the firm, earn trust, foster teamwork, and operate independently, when required.
• Demonstrate leadership and accountability, with the ability to lead projects, take initiative, drive ideas
• forward, exercise sound judgment under pressure, and take responsibility for outcomes
• Possess excellent written, oral communication, and proofreading skills with strong attention to detail and presentation
• Ability to prioritize work assignments, as well as delegate tasks to support departments when necessary
• Ability to integrate as part of a wider team as well as work independently
• Effectively adopts and learns new technologies to enhance productivity and performance
• Ability to embrace organizational change and champion, as needed
• Ability to deal with confidential situations with tact, diplomacy and discretion

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $30.50 - $45.00 ($63,440.00 - $93,600.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.