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Virtual Event Planner Jobs in Montclair, NJ (NOW HIRING)

Yaymaker

Entertainer - Virtual Event Host

New York, NY · On-site

... planning and delivering fun virtual events your guests will love. Here's a little about what you ... can expect as a Certified Host on our platform: * You're the boss: You run events on your terms.

Mondo

CVENT Specialist

Manhattan, NY · On-site

$40 - $47/hr

Important note: this is not an event planner role -- the ideal candidate supports the events team ... Experience managing multiple simultaneous webinars or virtual sessions

New

AMDA

Outreach Event Manager

Manhattan, NY

Support the planning and execution of admissions events across both campuses, including on-campus ... Virtual Programming * Support the creation, staffing, and oversight of virtual programming ...

New

AMDA

Outreach Event Manager

Manhattan, NY · On-site

Support the planning and execution of admissions events across both campuses, including on-campus ... Virtual Programming * Support the creation, staffing, and oversight of virtual programming ...

New

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Virtual Event Planner information

See Montclair, NJ salary details

$13

$31

$44

How much do virtual event planner jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for virtual event planner in Montclair, NJ is $31.03, according to ZipRecruiter salary data. Most workers in this role earn between $24.52 and $36.01 per hour, depending on experience, location, and employer.

What does a virtual event planner do?

As a virtual event planner, your duties focus on helping clients plan meetings, events, or celebrations. This is a remote position in which your responsibilities depend on the type of events you plan and the needs of each client. You provide an initial online consultation with clients to determine their needs and budget. You then design the party, wedding, meeting, or celebration, and coordinate with vendors to provide services. You also handle schedule planning. Some virtual event planners work online but go to the venue during the event, while others work solely online.

What does a virtual event planner do?

A Virtual Event Planner is responsible for organizing, coordinating, and managing online events such as webinars, conferences, workshops, and meetings. They handle tasks such as selecting digital platforms, managing event registration, coordinating speakers, creating event schedules, and ensuring smooth technical execution. Virtual Event Planners also oversee attendee engagement and troubleshoot any issues that arise during the event to provide a seamless experience for all participants.

What are the key skills and qualifications needed to thrive as a virtual event planner, and why are they important?

To thrive as a Virtual Event Planner, you need strong organizational skills, attention to detail, and experience in event coordination, often supported by a background in hospitality, marketing, or communications. Familiarity with virtual event platforms (such as Zoom, Hopin, or Webex), project management tools, and certification in event planning (like CMP or CSEP) is highly valuable. Excellent communication, problem-solving abilities, and adaptability help you manage client needs and troubleshoot issues in real time. These skills ensure seamless event execution, high attendee engagement, and client satisfaction in a dynamic virtual environment.

What are some common challenges virtual event planners face when coordinating online events, and how can they be addressed?

Virtual Event Planners often encounter challenges such as technical difficulties, attendee engagement, and coordinating with remote teams. To address these, it’s important to have contingency plans for tech issues, ensure all platforms are tested in advance, and use interactive tools (like polls or breakout rooms) to boost engagement. Regular communication with clients, speakers, and vendors is crucial for smooth collaboration, and staying organized with project management software can help keep everyone aligned. Being proactive and adaptable is key to overcoming these challenges and delivering successful virtual events.

What is the difference between Virtual Event Planner vs Event Coordinator?

AspectVirtual Event PlannerEvent Coordinator
CredentialsOften requires event planning certifications or relevant experienceMay have similar certifications but less specialized
Work EnvironmentPrimarily remote, online platforms, digital toolsOn-site or hybrid event locations, in-person coordination
Industry UsageUsed across corporate, social, and nonprofit sectors for virtual eventsUsed for both in-person and virtual events, often in the same industries
Search & Comparison IntentHigh overlap in skills and job functions, often compared by job seekers

While both roles involve planning and coordinating events, Virtual Event Planners focus on online and remote event execution, utilizing digital tools and platforms. Event Coordinators often handle in-person events but may also work on hybrid or virtual events. The main difference lies in the work environment and the specific skills required for virtual versus in-person event management.

How much do virtual event planners make?

Virtual event planners typically earn between $40,000 and $70,000 annually, depending on experience, location, and the complexity of events managed. Freelance planners may charge hourly rates ranging from $25 to $75, with higher rates for specialized skills or larger-scale events.
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Cities near Montclair, NJ with the most Virtual Event Planner job openings:

Virtual Event Planner jobs near you
Infographic showing various Virtual Event Planner job openings in Montclair, NJ as of August 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 82% In-person, and 18% Remote job distribution, with an average salary of $64,540 per year, or $31 per hour.

Lead Congress and Event Planner

Publicis Groupe Holdings B.V

Cedar Knolls, NJ • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 7 days ago

Job description

Company description
Founded in 2004, p-value group has multiple agencies that provide full-service medical communications and top-rated speakers bureau services. Our team is comprised of top industry professionals and scientists.
We provide our clients with scientific precision integrated with notably different service. We are your partner in success.
Overview
The Lead Congress and Event Planner is responsible for the strategic planning, coordination, and execution of mid- to large-scale/high profile medical and pharmaceutical meetings, congresses, and events. This role oversees all aspects of event logistics and strategic oversight, ensuring exceptional service delivery and adherence to departmental standards. Key responsibilities include venue sourcing and contract negotiation, food and beverage management, meeting room setup, rooming list coordination, audiovisual planning, ground transportation logistics, and comprehensive on-site event support. The Lead Congress and Event Planner partners with internal stakeholders and external vendors to deliver seamless, high-quality events that align with business objectives and compliance requirements.
Responsibilities
  • Serve as the primary point of contact for clients, managing all aspects of communication throughout the event lifecycle, including leading status meetings, providing proactive project updates, tracking milestones and deadlines, and clearly communicating action items, deliverables, and next steps to ensure successful event execution.
  • Educate internal teams and clients on virtual event solutions, providing strategic recommendations based on event objectives, audience engagement, and technical requirements.
  • Manage and execute initiatives that improve cost efficiency, optimize workflows, and strengthen overall departmental performance.
  • Is the subject matter expert for clients and account teams by addressing logistical challenges, recommending solutions, and offering best-practice guidance.
  • Build and maintain strong relationships with clients, suppliers, industry partners, and key stakeholders.
  • Ensure compliance with client, industry, and pharmaceutical meeting standards, policies, and regulatory requirements.
  • Collaborate closely with account teams to understand project objectives, audience needs, and strategic business goals.
  • Track, manage, and reconcile event budgets, including forecasting, expense management, invoice review, and post-event financial reporting.
  • Provide ongoing guidance, training, and coaching to meeting planners and team members to ensure operational excellence, knowledge sharing, and continuous professional development.
  • Lead and support special projects and departmental initiatives as assigned by management.
  • Demonstrate a proven ability to independently manage complex events from concept development through post-event reconciliation while maintaining a high level of quality, accuracy, and client satisfaction.
  • Recruit, onboard, and oversee qualified Trip Directors and onsite support personnel as required.
  • Lead onsite event operations, serving as the primary liaison between clients, venues, vendors, and internal teams to ensure seamless execution and issue resolution.
  • Manage onsite staff, trip directors, vendors, and venue personnel to ensure exceptional service delivery and adherence to event objectives.

Qualifications
Education & Experience
  • Bachelor's degree required; concentration in Event Management, Hospitality, Business Administration, Marketing, or a related field preferred.
  • Minimum of 5-7 years of progressive experience planning and managing large-scale meetings, congresses, conferences, and events.
  • Experience within the pharmaceutical, healthcare, life sciences, or related regulated industry preferred.
  • Proven experience managing domestic and international meetings, congresses, and multi-faceted event programs.
  • Experience with Cvent and other event management technologies required.
  • Experience supporting virtual and hybrid events, including proficiency with Zoom and related meeting platforms, preferred.

Skills & Competencies
  • Exceptional organizational, project management, and multitasking abilities with the capacity to manage multiple complex events simultaneously.
  • Strong budgeting, financial management, and contract negotiation skills with a demonstrated ability to maximize cost efficiencies and value-added opportunities.
  • Ability to perform effectively in a fast-paced environment while managing competing priorities and tight deadlines.
  • Excellent problem-solving skills with the ability to make sound, timely decisions under pressure.
  • Strong leadership capabilities with experience mentoring, training, and guiding team members.
  • Outstanding customer service orientation with a commitment to delivering exceptional client and attendee experiences.
  • Excellent verbal, written, and interpersonal communication skills with the ability to effectively engage stakeholders at all levels.
  • Strong attention to detail and commitment to accuracy in all aspects of event planning and execution.
  • Ability to work independently while collaborating effectively within a team-oriented environment.
  • Positive, proactive, and solutions-focused approach with a strong commitment to continuous improvement.

Technical Proficiency
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Proficiency with Cvent, attendee registration systems, and event management platforms.
  • Familiarity with virtual and hybrid event technologies, including Zoom and webinar platforms.

Additional Requirements
  • Ability to work flexible schedules, including evenings, weekends, and extended hours, as needed to support client and event requirements.
  • Ability and willingness to travel domestically and internationally for site inspections, planning meetings, and onsite event management.
  • Demonstrated ability to exercise sound judgment, professionalism, and discretion when handling confidential information and high-profile client engagements.
  • Strong commitment to teamwork, collaboration, and delivering results in a client-focused environment.

Additional information
Our Publicis Groupe motto "Viva La Différence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.
Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
If you require accommodation or assistance with the application or onboarding process specifically, please contact USMTTACompliance@publicis.com.
All your information will be kept confidential according to EEO guidelines.
#LI-NL1
Compensation Range: USD $60,800.00 - USD $93,600.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 8/24/2026.

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