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Virtual Assistant Jobs in Hudson, WI (NOW HIRING)

Blue Heron Dental Care

Dental Assistant

Lino Lakes, MN · On-site

$17.75 - $23/hr

Dental Assistant Blue Heron Dental in Lino Lakes, MN is looking for a licensed Dental Assistant to ... Availability to attend virtual training sessions (or in-person) periodically throughout the year

Tapestry, Inc.

Assistant Store Leader

Eagan, MN · On-site

$16.25 - $20/hr

As an Assistant Store Leader you partner with the Store Leader to maximize store productivity and ... Drive omni-channel and virtual selling; ensure clienteling through client books, outreach, and ...

Wilson-McShane Corp

EXECUTIVE ASSISTANT

Bloomington, MN

$85K - $100K/yr

... Executive Assistant to serve as a trusted partner to the CEO. This role provides high level ... Employee Assistance Program, including access to confidential counseling (virtual and in-person) To ...

Socket.dev

EXECUTIVE ASSISTANT

Bloomington, MN · On-site

$80 - $100/hr

... Executive Assistant to serve as a trusted partner to the CEO. This role provides high level ... Employee Assistance Program, including access to confidential counseling (virtual and in-person) To ...

New

Wilson-Mcshane

EXECUTIVE ASSISTANT

Minneapolis, MN · On-site

$85K - $100K/yr

... Executive Assistant to serve as a trusted partner to the CEO. This role provides high level ... Employee Assistance Program, including access to confidential counseling (virtual and in-person) To ...

Wilson-McShane Corp

EXECUTIVE ASSISTANT

Bloomington, MN · On-site

$85K - $100K/yr

... Executive Assistant to serve as a trusted partner to the CEO. This role provides high level ... Employee Assistance Program, including access to confidential counseling (virtual and in-person) To ...

Allina Health

Nursing Assistant Academy

Minneapolis, MN · On-site

$20/hr

Attend and participate in Allina Health's Nursing Assistant Academy, with both in person and virtual learning at the Allina Commons in Minneapolis. * Learn basic nursing skills including how to take ...

Metro Dentalcare

Dental Assistant

Roseville, MN · On-site

$30 - $35/hr

Dental Assistant Metro Dentalcare in Roseville, MN is looking for a licesned Dental Assistant to ... Availability to attend virtual training sessions (or in-person) periodically throughout the year

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Showing results 41-60

All JobsVirtual JobsVirtual Assistant JobsVirtual Assistant Jobs in Hudson, WI

Virtual Assistant information

See Hudson, WI salary details

$11

$25

$35

How much do virtual assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for virtual assistant in Hudson, WI is $25.23, according to ZipRecruiter salary data. Most workers in this role earn between $21.11 and $28.32 per hour, depending on experience, location, and employer.

What is a virtual assistant?

Virtual assistants are remote professionals who provide a variety of administrative, technical, or creative support services to businesses, entrepreneurs, or individuals. Their tasks can include managing emails, scheduling appointments, handling customer inquiries, social media management, bookkeeping, and more. Virtual assistants typically work from home or any remote location, communicating with clients through email, phone, or online collaboration tools. They help clients save time and increase productivity by handling routine or specialized tasks efficiently.

What do virtual assistants do?

Virtual assistants perform the typical duties and services of an assistant, except instead of going into the office every day, they complete their tasks from home or another remote location. You may not even work in the same city or state as your employer. Some virtual assistants work for an agency that fills job openings or requests for virtual assistants. Specific job duties vary, depending on the company and industry. Your general responsibilities include organizing electronic files, editing presentation documents, and assisting with the creation of PowerPoint presentations or other sales materials. You may also respond to emails, arrange appointments and travel plans, and return phone calls for their employer.

What are the key skills and qualifications needed to thrive as a virtual assistant, and why are they important?

To thrive as a Virtual Assistant, you need strong organizational skills, time management, and proficiency in administrative tasks, often supported by experience or coursework in office administration. Familiarity with productivity tools like Microsoft Office, Google Workspace, project management platforms, and communication apps is typically required. Excellent written and verbal communication, attention to detail, and self-motivation are crucial soft skills for excelling in this remote role. These abilities enable Virtual Assistants to efficiently support clients, manage multiple tasks, and maintain smooth operations in a virtual work environment.

What are some common challenges virtual assistants face when managing multiple clients, and how can they overcome them?

Virtual Assistants often juggle tasks and deadlines for several clients at once, which can lead to challenges in prioritization and time management. To overcome this, successful VAs typically rely on digital tools for task tracking, set clear communication channels, and establish boundaries regarding availability. Regular check-ins with clients help clarify expectations and adjust priorities as needed. By staying organized and proactive, Virtual Assistants can ensure quality work for each client while maintaining a healthy work-life balance.

What is the difference between Virtual Assistant vs Data Entry Specialist?

AspectVirtual AssistantData Entry Specialist
Required CredentialsBasic computer skills, organizational skillsTyping speed, accuracy, basic computer skills
Work EnvironmentRemote, flexible hoursRemote or on-site, often office-based
Employer & Industry UsageBusinesses, entrepreneurs, startupsCorporations, data management firms, administrative roles
Common Search & ComparisonYesYes

While both Virtual Assistants and Data Entry Specialists work remotely and require basic computer skills, Virtual Assistants typically handle a broader range of administrative tasks, including scheduling and communication, whereas Data Entry Specialists focus primarily on inputting and managing data accurately. The roles often overlap in remote work environments, but their core responsibilities and skill sets differ.

What can you do as a virtual assistant?

A virtual assistant performs administrative tasks such as managing emails, scheduling appointments, data entry, customer support, and social media management. They often use tools like calendar apps, communication platforms, and project management software to complete their work efficiently.

What is the easiest virtual assistant job?

The easiest virtual assistant jobs typically involve basic administrative tasks such as data entry, email management, and scheduling. These roles often require minimal technical skills and can be performed with common tools like spreadsheets and calendar apps, making them accessible for beginners.
More about Virtual Assistant jobs

What job categories do people searching Virtual Assistant jobs in Hudson, WI look for?

The top searched job categories for Virtual Assistant jobs in Hudson, WI are:

What cities near Hudson, WI are hiring for Virtual Assistant jobs?

Cities near Hudson, WI with the most Virtual Assistant job openings:

Virtual Assistant jobs near you
Infographic showing various Virtual Assistant job openings in Hudson, WI as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,469 per year, or $25.2 per hour.

Care Coordination & Administrative Assistant

FirstLight Home Care

West Saint Paul, MN • On-site

$2.5K/mo

Full-time

Posted 19 days ago

Key responsibilities

  • Manage and maintain caregiver schedules, including finding coverage for open shifts and communicating schedule changes.

  • Respond to phone inquiries, schedule assessments, and follow up with prospective clients and caregivers.

  • Conduct initial virtual screening interviews with caregiver applicants and maintain recruiting records.

Job description

Benefits:
  • Exceptional support team
  • Fun, supportive, and safe working environment
  • Rewards and recognition programs
  • Comprehensive paid training
  • Competitive salary
  • Flexible schedule

Are you compassionate, dedicated, and dependable? Do you love to go above and beyond to help others?
At FirstLight® Home Care, we're dedicated to hiring the kind of people we would trust with our own families. We're currently searching for quality caregivers who are committed to making a difference in the lives of others. For these folks, caregiving is not just a job - it's a calling.
When we find these amazing professionals, we believe in taking really good care of them because extraordinary caregivers are the heart and soul of our company. They help us live out our mission every day by providing first-class personal service to our clients so that they may enjoy warmth, independence, and relaxed comfort in the place they call home.
Job Summary:
This individual will be responsible for coordinating and maintaining schedules for FirstLight Home Care clients and staff.
The Scheduling & Intake Coordinator supports the daily operations of our home care agency by helping manage caregiver schedules, responding to phone calls and inquiries, following up with prospective clients, assisting with caregiver recruitment, and maintaining accurate records.
This position is ideal for someone who is highly organized, dependable, comfortable communicating by phone and video, and able to manage multiple priorities in a fast-paced home care environment.
The primary goal of this position is to help ensure that clients receive reliable care, caregiver schedules remain properly coordinated, new inquiries receive prompt follow-up, and qualified caregiver candidates move efficiently through the hiring process
Key Responsibilities
1. Scheduling & Care Coordination
  • Manage and maintain caregiver schedules.
  • Match available caregivers with client schedules based on availability, location, skills, and client needs.
  • Communicate schedule changes with caregivers, clients, families, and the care coordination team.
  • Assist with finding coverage for open shifts, caregiver call-outs, vacations, and schedule changes.
  • Confirm upcoming shifts when necessary.
  • Identify potential scheduling conflicts and communicate them to management promptly.
  • Maintain accurate scheduling information in the agency's scheduling system.
  • Follow up with caregivers regarding availability and additional hours.
  • Escalate urgent scheduling or client-care concerns to management when appropriate.

2. Phone & Client Communication
  • Answer and make routine business phone calls professionally and courteously.
  • Respond to general inquiries from prospective clients, caregivers, and existing clients.
  • Take accurate messages and route clinical, billing, complaint, or management matters to the appropriate team member.
  • Follow up with prospective clients by phone, text, or email as directed.
  • Help schedule initial home assessments.
  • Confirm appointments with prospective clients and families.
  • Document communication and follow-up activities accurately.

3. New Client Intake Support
  • Respond promptly to new home care inquiries.
  • Collect basic information regarding the prospective client's care needs, location, schedule, anticipated start date, and contact information.
  • Explain basic agency services and the intake process using approved information.
  • Schedule qualified prospects for an assessment with the appropriate team member.
  • Conduct follow-up calls with prospects who have not yet made a decision.
  • Maintain accurate lead status and follow-up notes in the CRM.
  • Notify management promptly of urgent or high-potential inquiries.
  • Support a smooth transition from initial inquiry to assessment and service start.

4. Caregiver Recruiting & Virtual Interviews
  • Contact caregiver applicants.
  • Conduct initial virtual screening interviews using the agency's approved interview questions.
  • Review basic qualifications, work experience, availability, transportation, preferred service area, and schedule expectations.
  • Identify candidates who may be a good fit and recommend them for the next step.
  • Schedule second interviews, orientations, or meetings with management.
  • Follow up with candidates regarding required documents and next steps.
  • Maintain accurate recruiting records.
  • Communicate professionally with candidates throughout the hiring process.

5. Administrative Support
  • Maintain accurate information in scheduling, CRM, recruiting, and other agency systems.
  • Perform routine data entry and documentation.
  • Organize electronic records and administrative information.
  • Prepare basic reports or lists as requested by management.
  • Assist with appointment reminders and follow-up tasks.
  • Support the management and care coordination teams with routine administrative projects.
  • Maintain confidentiality of client, caregiver, applicant, and company information.

What This Position Does NOT Independently Handle
Unless specifically authorized and trained, the Scheduling & Intake Coordinator should not independently:
  • Make clinical decisions or provide nursing advice.
  • Change a client's care plan.
  • Promise services or caregiver availability before confirmation.
  • Quote or negotiate rates outside approved agency guidelines.
  • Resolve serious client complaints without management involvement.
  • Make final hiring or termination decisions.
  • Make decisions regarding insurance authorization or changes in authorized service hours.

These matters should be escalated to the appropriate manager or clinical team member.
Qualifications
Required
  • Strong verbal and written English communication skills.
  • Excellent organizational and time-management skills.
  • Professional and comfortable communicating by telephone, text, email, and video.
  • Ability to handle multiple schedules and priorities simultaneously.
  • Strong attention to detail.
  • Comfortable learning scheduling, CRM, and other online systems.
  • Reliable internet connection and appropriate remote workspace.
  • Ability to maintain confidentiality.
  • Dependable and responsive during scheduled working hours.

Preferred
  • Previous experience in home care, senior care, healthcare, staffing, recruiting, customer service, or scheduling.
  • Experience coordinating employee schedules.
  • Experience conducting phone or virtual interviews.
  • Experience working with CRM or healthcare scheduling software.
  • Experience communicating with older adults, families, and caregivers.

Key Performance Expectations
Performance will be evaluated based on measurable results, including:
  • Timely response to new client inquiries.
  • Percentage of open shifts successfully covered.
  • Accuracy of caregiver and client schedules.
  • Timeliness of communication regarding schedule changes.
  • Number of qualified leads successfully scheduled for assessments.
  • Consistency of prospect follow-up.
  • Number and quality of caregiver screening interviews completed.
  • Accuracy and completeness of documentation.
  • Responsiveness to caregivers, clients, and management.
  • Professionalism and reliability.

Ideal Candidate
The ideal candidate is someone who enjoys solving problems and helping people. They should remain calm when schedules change, communicate respectfully with caregivers and families, and take ownership of following tasks through to completion.
We are looking for someone who does not simply wait for instructions but recognizes outstanding tasks, follows up appropriately, communicates problems early, and helps keep the agency organized.
Because this is a home care environment, schedules and client needs can change quickly. The successful candidate will be patient, resourceful, detail-oriented, dependable, and comfortable working in a fast-moving environment
Primary Purpose of the Role
Keep our schedules organized, respond to new opportunities quickly, support caregiver recruitment, and allow our care coordination and management team to spend more time serving clients and developing referral relationships
Compensation: $2,500.00 per month
FirstLight hires Caregivers, Home Health Aides, CNAs, Care Coordinators, Companion Care and Personal Care Assistants who have a genuine desire to enrich the lives of others and help them have their best day, every day. Our professional caregivers provide safety, comfort and companionship for adults who need support. But we do more than make a meal or help with mobility. We establish meaningful relationships built on trust and respect.
We give you the care, support and training you need to be the best caregiver you can be so that you can make a difference in the lives of others!
This franchise is independently owned and operated by a local franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this local office. All inquiries about employment at this location should be made directly to the franchisee, and not to the FirstLight Home Care Support Center.

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