Virtual Assistant Logistics Jobs in Naples, FL (NOW HIRING)

Arthrex is a global medical device company and a leader in new product development and medicaleducation in orthopedics. Arthrex is an organization focused on helping people live better lives through innovative healthcare solutions. Employees are part of a collaborative culture that values growth, quality, and continuous improvement. With strong career development opportunities, cutting-edge technology, and a mission that truly makes a difference for patients around the world, Arthrex offers the chance to build a meaningful and rewarding career. The Finance Administrative Business Partner serves as a trusted partner to Finance leadership, supporting the execution of strategic, operational, and organizational priorities. This role combines executive support, project coordination, communications management, and business operations responsibilities to enhance the effectiveness of the Finance organization. The position works collaboratively across Finance and other business functions to coordinate initiatives, improve processes, facilitate communications, and ensure timely execution of departmental objectives. If you're looking to work and thrive in a collaborative, high-performing culture, we invite you to join our talented team and help us fulfill our mission of Helping Surgeons Treat Their Patients Better.

Essential Duties and Responsibilities:

• Serve as a strategic administrative partner to Finance leadership by coordinating priorities, managing executive support activities, and assisting with operational execution.
• Coordinate departmental initiatives and track progress against key objectives, proactively identifying risks, roadblocks, and follow-up actions.
• Manage calendars, travel arrangements, expense reporting, and meeting logistics for Finance leadership.
• Coordinate Finance department meetings, leadership events, team-building activities, onboarding activities, and organizational communications.
• Prepare executive presentations, communications, reports, and meeting materials to support decision-making and departmental initiatives.
• Attend meetings, document key decisions and action items, and facilitate follow-up with stakeholders to ensure timely completion.
• Manage and continuously improve Finance SharePoint sites, collaboration platforms, and document repositories.
• Lead or support cross-functional projects, including planning activities, timeline management, stakeholder coordination, and executive reporting.
• Support departmental compliance, audit, vendor management, royalty administration, and other operational activities as assigned.
• Identify and implement process improvements that enhance departmental effectiveness, communication, reporting, and execution.

Education and Experience

• High school diploma or equivalent is required.
• Bachelor's degree is highly preferred.
• 4 years of experience working in a professional environment is required.
• Prior executive assistant or department coordinator experience is required.
• Medical-sector experience is a plus.

Skills:

• Independently manages projects and recurring initiatives.  
• Identifies process improvements.  
• Coordinates cross-functional activities.  
• Anticipates leadership needs. 
• Flexibility to engage with diverse stakeholders. 
• Attention to detail. 
• Highly organized, adaptable, confident, and approachable. 
• Ability to help define objectives and then execute efficiently. 
• Proficient use of MS Office software. 
• Experience using ERP software (SAP) and Power BI is a plus. 

Discretion and Latitude:

• Required to work as part of a team or individually.  
• Work is reviewed for accuracy, consistency, customer service, and meeting objectives.  
• Participates in determining objectives of assignments

Machine, Tools, and/or Equipment Skills:  

Virtual machines and laptops. Microsoft environment. Work with standard current computer applications, including but not limited to collaboration tools, email, word processing, spreadsheets, and databases.   

Reasoning Ability:  

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.  

Mathematical Skills:  

Ability to comprehend and apply mathematical principles to the degree required to perform the job based upon job requirements.    

Language and Communication Skills:  

Ability to comprehend and apply language skills to the degree required to perform the job based upon the job requirements listed above. Ability to verbally communicate ideas and issues effectively to other team members and management. Ability to write and record data and information as required by procedures. 

Arthrex Benefits

• Medical, Dental and Vision Insurance
• Company-Provided Life Insurance
• Voluntary Life Insurance
• Flexible Spending Account (FSA)
• Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
• Matching 401(k) Retirement Plan
• Annual Bonus
• Wellness Incentive Program
• Free Onsite Medical Clinics
• Free Onsite Lunch
• Tuition Reimbursement Program
• Trip of a Lifetime
• Paid Parental Leave
• Paid Time Off
• Volunteer PTO
• Employee Assistance Provider (EAP)

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by law.