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Virtual Assistant Excel Jobs in Montana (NOW HIRING)

Touro University

Director of Admissions

Great Falls, MT · On-site

$100K - $125K/yr

Partners with the Assistant Dean for Admissions to plan and implement an innovative and localized ... Coordinates all aspects of on-campus and virtual outreach events including open houses, information ...

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Virtual Assistant Excel information

What is a virtual assistant excel?

Virtual Assistant Excel jobs involve providing remote administrative support with a strong focus on using Microsoft Excel. Tasks often include data entry, creating and managing spreadsheets, generating reports, data analysis, and automating processes using Excel functions or macros. These roles require proficiency in Excel features such as formulas, pivot tables, and charts. Virtual Assistants in this field help businesses organize data efficiently and make informed decisions based on accurate spreadsheet management.

What are the key skills and qualifications needed to thrive as a virtual assistant specializing in Excel?

To thrive as a Virtual Assistant specializing in Excel, you need strong proficiency in spreadsheet management, data entry, and analysis, typically supported by experience with Microsoft Excel or similar tools. Familiarity with Excel functions, formulas, pivot tables, and possibly certification like Microsoft Office Specialist (MOS) is often required. Exceptional organizational skills, attention to detail, and effective communication help you stand out in this role. These skills ensure accurate data handling, efficient workflow, and reliable remote support for clients or teams.

What are some common challenges virtual assistants face when managing Excel tasks remotely, and how can they overcome them?

Virtual Assistants working with Excel often encounter challenges such as managing large datasets, ensuring data accuracy, and collaborating with clients across different time zones. To overcome these, it's essential to maintain clear communication with clients, use version control or cloud-based tools like OneDrive or Google Drive for real-time collaboration, and regularly back up work. Additionally, staying updated with Excel's latest features and shortcuts can greatly improve efficiency and reduce errors.

What is the difference between Virtual Assistant Excel vs Data Entry Specialist?

AspectVirtual Assistant ExcelData Entry Specialist
CredentialsBasic computer skills, proficiency in ExcelTyping speed, accuracy, basic computer skills
Work EnvironmentRemote, flexible hoursRemote or on-site, often office-based
Industry UsageFreelance, small businesses, entrepreneursCorporate, administrative, data management
Common TasksExcel data management, scheduling, email handlingData input, database updating, record keeping

While both roles involve data handling and require computer skills, Virtual Assistant Excel focuses on providing a range of administrative support with advanced Excel proficiency, whereas Data Entry Specialist primarily concentrates on accurate data input and management. The Virtual Assistant Excel role often offers more diverse tasks and flexibility, making it suitable for those with Excel expertise seeking varied responsibilities.

What are popular job titles related to Virtual Assistant Excel jobs in Montana?

For Virtual Assistant Excel jobs in Montana, the most frequently searched job titles are:

What job categories do people searching Virtual Assistant Excel jobs in Montana look for?

The top searched job categories for Virtual Assistant Excel jobs in Montana are:

What cities in Montana are hiring for Virtual Assistant Excel jobs?

Cities in Montana with the most Virtual Assistant Excel job openings:

Virtual Assistant Excel jobs near you
Infographic showing various Virtual Assistant Excel job openings in Montana as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Administrative Assistant/Receptionist

Modern Machinery Co., Inc.

Billings, MT • On-site

$20 - $23/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

Administrative Assistant/Receptionist

This is a great opportunity for an individual who enjoys working in a fast-paced environment. The Administrative Asst./Receptionist is responsible for answering a multi-line phone system and providing a high level of customer service to customers, vendors, and other Modern Machinery personnel via phone and email. This position provides support to multiple departments within the branch to ensure each operates effectively and efficiently.

The hourly pay range for this position is: $20.00 to $23.00. This is a non-exempt position and is eligible for overtime pay.

Benefits:

  • Medical, Dental, Vision, and Prescription Insurance
  • Health Savings Account
  • 401k/Roth Retirement Savings Plan with Company Match
  • Participation in Annual Profit-Sharing Plan
  • Paid Time Off (Vacation, Sick, Holiday, Bereavement & Parental Leave)
  • Gym Membership Reimbursement Program
  • Family Scholarship Program
  • Employee Assistance Program
  • Virtual Mental Health & Tele Medicine Benefit
  • Company Paid Life Insurance & Disability Benefits
  • Additional Supplemental Insurance (Term Life, Accident & Critical Illness and Voluntary Vision)

Modern Machinery is an Equal Opportunity Employer

Responsibilities
  • Demonstrate Modern Machinery's core values and promote the mission and vision of the company.
  • Follow all company policies and regulations for safe work procedures and contribute to the achievement of company safety goals.
  • Answer multi-line phone system and greet customers (Primary Responsibility).
  • Establish, promote, and ensure an outstanding level of customer service to internal and external customers.
  • Manage all incoming and outgoing mail.
    • Sort and distribute
  • Code Accounts Payable invoices.
  • Match invoices with receiving documents.
  • Prepare other invoices and account coding to submit for payment approval.
  • Process payments from customers.
  • Order office supplies for the branch as needed.
  • Assist the Sales Department with paperwork and freight.
  • Ability to communicate effectively with co-workers.
  • Ability to handle extensive projects.

The responsibilities described above are the general nature and levels of work performed but are not intended to be a complete comprehensive list of all the duties, activities, and responsibilities required of job incumbents. Responsibilities, duties, and activities may change at any time with or without notice.

Qualifications

Job Requirement/Skills:

  • The individual in this position should be personable, highly motivated, detail oriented with the ability to work in a fast-paced environment.
  • Provide exceptional customer service.
  • Personal accountability and self-management to prioritize and complete all tasks required of the position.
  • Effective verbal and written communication skills.
  • Ability to manage relationships both internally and externally.
  • Teamwork: cooperate and support others within the branch and the Modern Machinery organization.
  • Capable of working with all levels of the organization.

Education/Experience:

  • High school diploma required.
  • Minimum of 2-3 years of Office/Administrative Assistant experience required.
  • Proficient in Microsoft Office products (Outlook, Word, and Excel).
  • 10 Key experience is helpful.

Apply