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Virtual Assistant Calendar Jobs in Portland, ME (NOW HIRING)

All JobsCalendar JobsVirtual Assistant Calendar JobsVirtual Assistant Calendar Jobs in Portland, ME

Virtual Assistant Calendar information

See Portland, ME salary details

$11

$24

$34

How much do virtual assistant calendar jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for virtual assistant calendar in Portland, ME is $24.96, according to ZipRecruiter salary data. Most workers in this role earn between $20.91 and $28.03 per hour, depending on experience, location, and employer.

What is a virtual assistant calendar?

Virtual Assistant Calendar services refer to professional support provided by virtual assistants to manage and organize clients' calendars and schedules. These services typically include scheduling appointments, sending reminders, rescheduling meetings, coordinating with multiple parties, and ensuring that your calendar stays up-to-date and conflict-free. Virtual assistants help individuals and businesses save time and stay organized by handling all aspects of calendar management remotely. This allows clients to focus on their core tasks without worrying about missed appointments or scheduling conflicts.

What are the key skills and qualifications needed to thrive as a virtual assistant calendar?

To thrive as a Virtual Assistant specializing in calendar management, you need strong organizational abilities, attention to detail, and proficiency in scheduling tools, often supported by prior administrative experience. Familiarity with platforms like Google Calendar, Microsoft Outlook, and scheduling software such as Calendly is typically required. Excellent communication, time management, and discretion are standout soft skills for coordinating appointments and handling sensitive information. These skills ensure efficient schedule management, prevent conflicts, and support smooth operations for clients or executives.

What are some common challenges virtual assistant calendar specialists face when managing multiple clients’ schedules, and how can these be addressed?

Virtual Assistant Calendar specialists often juggle the calendars of several clients across different time zones and industries, which can lead to scheduling conflicts and miscommunications. To address these challenges, it's essential to use robust calendar management tools, set clear communication protocols with each client, and proactively confirm appointments. Staying organized and having a system for tracking time zone differences and client preferences helps ensure smooth operations and builds trust with clients.

What is the difference between Virtual Assistant Calendar vs Virtual Assistant?

AspectVirtual Assistant CalendarVirtual Assistant
CredentialsBasic computer skills, organizational toolsBasic computer skills, communication skills
Work EnvironmentRemote, flexible hoursRemote, flexible hours
Industry UsageScheduling, calendar managementAdministrative support, varied tasks
Common Search IntentScheduling, calendar managementGeneral administrative tasks

The main difference is that a Virtual Assistant Calendar specializes in managing and organizing calendars, scheduling appointments, and coordinating events, while a Virtual Assistant handles a broader range of administrative tasks. Both roles are remote and require similar skills, but the Calendar role focuses specifically on time management and scheduling tools.

How to do calendar management as a virtual assistant?

A virtual assistant managing calendars should prioritize organizing appointments, setting reminders, and coordinating schedules using tools like Google Calendar or Outlook. Effective calendar management involves clear communication with clients, maintaining up-to-date schedules, and proactively resolving conflicts to ensure smooth operations.

What job categories do people searching Virtual Assistant Calendar jobs in Portland, ME look for?

The top searched job categories for Virtual Assistant Calendar jobs in Portland, ME are:

Virtual Assistant Calendar jobs near you

Phone Booker / Appointment Scheduler - REMOTE

AO Globe Life

Portland, ME • On-site, Remote

$17 - $21.50/hr

Full-time

Re-posted 12 days ago

Job description

Phone Booker / Appointment Scheduler - REMOTE
100% Remote | Work From Home | Flexible Schedule | Training Provided | Entry-Level WelcomeLove Talking to People? Turn Your Communication Skills Into a Remote Career.
We're looking for a motivated, organized, and people-focused Remote Phone Booker / Appointment Scheduler to help support our growing recruiting team.
In this role, you'll connect with prospective candidates who have already expressed interest in our career opportunities, confirm their interest, schedule appointments, follow up when needed, and help create a positive experience from the very first conversation.
If you're confident on the phone, great at staying organized, and enjoy connecting people with opportunities, this could be an excellent fit.No previous recruiting or appointment-setting experience is required-training is provided.
• 100% Remote / Work From Home
• Warm Candidate Leads - No Random Cold Calling
• Flexible Scheduling
• Training & Ongoing Coaching
• Entry-Level Friendly
• Recruiting & Career Growth Opportunities What You'll Do
As a Remote Phone Booker / Appointment Scheduler, you'll help keep our recruiting pipeline organized and moving forward.Candidate Outreach & Appointment Setting
  • Make outbound calls to warm candidates who have already applied or expressed interest
  • Introduce yourself and create a friendly, professional first impression
  • Confirm candidate interest in learning more about the opportunity
  • Schedule candidates using our online calendar system
  • Assist candidates with selecting available interview times
  • Confirm upcoming appointments
  • Follow up with candidates who missed previous appointments
  • Help candidates reschedule when necessary
  • Answer basic questions regarding the interview and scheduling process
Candidate Follow-Up & Organization
  • Maintain accurate notes from candidate conversations
  • Record call outcomes and appointment status
  • Update candidate information within our recruiting system
  • Track scheduled, confirmed, missed, and rescheduled appointments
  • Communicate through phone, email, and text when appropriate
  • Maintain organized follow-up lists
  • Collaborate with recruiters and hiring managers
  • Help keep the interview and recruiting pipeline moving efficiently
📞 Warm Leads - No Random Cold Calling
You'll primarily connect with people who have already submitted an application or expressed interest in our opportunities.
That means your conversations have a purpose from the beginning.
Your job is to:Connect → Confirm Interest → Schedule → Follow Up → Get Candidates to Their Appointment
You're not expected to spend your day searching for random people to call.📌 Who We're Looking For
You may be a great fit if you:
  • Have excellent verbal communication skills
  • Sound friendly, confident, and professional on the phone
  • Are comfortable making a high volume of outbound calls
  • Enjoy talking with different people throughout the day
  • Are organized and detail-oriented
  • Follow through consistently
  • Can work independently without constant supervision
  • Manage your time effectively
  • Are comfortable working toward daily activity and appointment goals
  • Learn new technology quickly
  • Maintain accurate notes and records
  • Have a positive, professional attitude
  • Are dependable and accountable
  • Are coachable and open to feedback
💻 100% Remote / Work From Home
This position is performed entirely remotely.
You'll use virtual technology to communicate with candidates and collaborate with our recruiting team.
Systems may include:
  • Calendly
  • Zoom
  • Email
  • Phone and text communication
  • Online calendars
  • Recruiting platforms
  • CRM/candidate-management systems
Training is provided on our systems and processes.⏰ Flexible Scheduling
Enjoy the convenience of working from home while maintaining the consistency needed to reach candidates and achieve appointment goals.
This role can be an excellent fit for someone who enjoys:
Independent Work + Clear Goals + Phone Communication + Flexible Scheduling + Measurable Results📚 No Experience? We'll Train You.
Previous appointment-setting or recruiting experience is helpful-but not required.
Training may include:
  • Phone scripts and conversation flow
  • Candidate outreach procedures
  • Appointment-setting techniques
  • Professional phone communication
  • Calendly and scheduling systems
  • Candidate follow-up
  • Appointment confirmations
  • Missed-interview follow-up
  • CRM/recruiting-system procedures
  • Call tracking and documentation
  • Time-management and productivity strategies

We'll provide the tools and guidance-you bring the energy, consistency, and willingness to learn.💼 Experience That Transfers Well
Previous experience in any of the following can be helpful:
  • Appointment Setting
  • Customer Service
  • Recruiting
  • Call Centers
  • Reception
  • Administrative Support
  • Scheduling
  • Inside Sales
  • Lead Follow-Up
  • Client Services
  • Staffing
  • Talent Acquisition
  • Hospitality
  • Retail
No recruiting experience is required.
We value communication skills, reliability, organization, professionalism, and work ethic.📈 Opportunity to Grow
For strong performers interested in expanding their responsibilities, this position can provide valuable experience and potential growth into areas such as:Phone Booker → Candidate Coordinator → Recruiting Support → Recruiter → Team Leadership
Growth opportunities are based on performance, reliability, consistency, professional development, and business needs.🌟 Why You'll Love Working With Us
You'll be part of a supportive, growth-focused recruiting environment where your work directly contributes to the team's success.
Every appointment you schedule helps:
  • Connect candidates with potential career opportunities
  • Keep our recruiting pipeline moving
  • Improve candidate communication and follow-up
  • Reduce missed interviews
  • Support recruiters and hiring managers
  • Help qualified individuals take the next step toward a new career
Your calls matter-and your consistency makes a difference.Minimum Requirements
Applicants must:
  • Be at least 18 years of age
  • Be legally authorized to work in the United States
  • Be physically located within the United States
  • Have a reliable computer or laptop
  • Maintain reliable high-speed internet
  • Have a working microphone/headset
  • Maintain a quiet environment for phone calls
  • Be comfortable making frequent outbound calls
  • Be comfortable learning web-based technology
  • Maintain professional communication with candidates
  • Be reliable and consistent with follow-up
🚀 Ready to Get Started?
If you're motivated, reliable, organized, comfortable talking on the phone, and ready to help our recruiting team grow, we'd love to hear from you.Apply today with your updated resume to be considered for our Remote Phone Booker / Appointment Scheduler position.Make the Call. Book the Appointment. Connect People With Opportunity. Build Your Future From Home. 📞🚀

Apply