Virtual Assistant Hourly Jobs in Portland, ME (NOW HIRING)

BerryDunn is seeking an Administrative Assistant to play an important role in supporting our assurance, tax, and advisory teams. In this highly visible, on-site role, you will help keep teams organized, meetings and priorities moving, and day-to-day operations running smoothly. This is a great opportunity for someone who enjoys variety, takes pride in being dependable and detail-oriented, and wants to grow within a collaborative professional services environment. As you build familiarity with our teams, systems, and processes, you’ll have opportunities to take on additional responsibilities and expand your impact.

This is an on-site Monday through Friday position in our Portland, ME office. You will report to the respective Practice Group Lead. 

Travel Expectations: This role requires minimal travel, less than 10% per year.

• Maintain and update practice group organization charts
• Liaison for practice group related slides and materials
• Internal Meetings
• Scheduling
• Note taking
• Creating agendas
• Documenting and distributing meeting outcomes
• Practice Group SharePoint, document and file storage
• Maintain and update Practice Group (PG) SharePoint site and files
• Organize and keep documents filed and updated, as needed
• Tracking of Time and Billing
• Communication with those that have not submitted their time
• Liaison with Assurance, Tax & Advisory Team Services Support (ATATSS) for onboarding partners and supervisors
• Tracking and scheduling for BerryDunn’s performance management program
• Tracking of team members’ specific skill sets and subject matter expertise (update on an annual basis) (in lieu of a dedicated system that can track)
• Liaison for tracking employee time budget submissions
• Booking travel and accommodations
• Production, logistics and planning for events, such as: team lunches, training days, virtual meetings. Including, but not limited to:
• Catering (or liaise with office admin to do this)
• Reserving conference rooms, booking blocks of hotel rooms, setting up Teams/Zoom, preparing PowerPoint (PPT) slide decks, printing materials, etc.
• Virtual meeting production: scheduling Teams/Zoom, breakout rooms, monitoring chat rooms
• Communication bridge between ATATSS, Practice Group Leader’s (PGL’s), and Principals
• Attend business planning meetings and keep PGs on track while planning for business plans
• Formatting and proofing documents and PPT presentations
• Updating schedules in ProStaff and running scheduling reports as requested.
• Updating SalesForce and printing SalesForce reports, as requested
• Other administrative duties as requested by the Practice Group Leader

• Knowledge of office systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in:
• MS Office 365 (MS Word, MS Excel and MS PowerPoint). Experience in SharePoint a plus.
• Experience with CoPilot preferred
• Adobe Acrobat
• Excellent time management skills and the ability to prioritize work
• Ability to address issues independently and find solutions without always needing to escalate.
• Attention to detail
• Excellent written and verbal communication skills

The hourly rate for this role is $25.00-$29.00 per hour. This rate range represents BerryDunn’s good faith and reasonable estimate of the possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final rate may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The hourly rate for the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations. 

Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what’s expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact careers@berrydunn.com to request an accommodation.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

About BerryDunn

BerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm’s tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm. 

BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. The firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com.