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Vessel Administrator Jobs (NOW HIRING)

Carnival Corporation

Legal Administrator

Miami, FL · Hybrid

Coordinate with internal stakeholders, including IT, operations, and vessel teams, to facilitate ... Time card administrator for the department. Responsible for approval of time cards for payroll ...

Holland America Group

Legal Administrator

Miami, FL · Hybrid

Coordinate with internal stakeholders, including IT, operations, and vessel teams, to facilitate ... Time card administrator for the department. Responsible for approval of time cards for payroll ...

Holland America Group

Legal Administrator

Miami, FL · On-site

Coordinate with internal stakeholders, including IT, operations, and vessel teams, to facilitate ... Time card administrator for the department. Responsible for approval of time cards for payroll ...

CARNIVAL CRUISE LINES

Legal Administrator

Miami, FL · On-site

$60 - $80/hr

Coordinate with internal stakeholders, including IT, operations, and vessel teams, to facilitate ... Time card administrator for the department. Responsible for approval of time cards for payroll ...

Bering-Alaka`ina Holdings, LLC

MH · On-site

Bering-Alaka'ina Holdings, LLC is looking for a Network Administrator to support our government ... Ability to travel by plane or small sea-going vessel between working locations. * May be required ...

Glovis America, Inc.

FP&A Team - Administrator

Irvine, CA · On-site

$61K - $74K/yr

... vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed ... Summary The FP&A Administrator supports financial planning and analysis activities, including ...

Hyundai Glovis

FP&A Team - Administrator

Irvine, CA · On-site

$61K - $74K/yr

... vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed ... Summary The FP&A Administrator supports financial planning and analysis activities, including ...

M.C. Dean, Inc

Captain's Assistant

Miami, FL · On-site

Ultimate safety for passengers, crew, environment & vessel * Achieving owner's objectives ... Inventory and admin experience * Health and safety training * Excellent maintenance, engineering ...

Glovis America, Inc.

Tax Team - Administrator

Irvine, CA · On-site

$61K - $74K/yr

... vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed ... Summary The Tax Administrator is a professional-level exempt position responsible for performing a ...

Hyundai Glovis

Tax Team - Administrator

Irvine, CA · On-site

$61K - $74K/yr

... vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed ... Summary The Tax Administrator is a professional-level exempt position responsible for performing a ...

Young Brothers

Port Captain

Honolulu, HI

Ability to interpret, administer and insure compliance with government regulations related to vessel manning, construction, maintenance & repair, safety, training, navigation, work rules, emergency ...

Young Brothers LLC

Port Captain

Honolulu, HI · On-site

$96K - $120K/yr

Ability to interpret, administer and insure compliance with government regulations related to vessel manning, construction, maintenance & repair, safety, training, navigation, work rules, emergency ...

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Vessel Administrator information

See salary details

$39K

$73.3K

$152.5K

How much do vessel administrator jobs pay per year?

As of Sep 9, 2026, the average yearly pay for vessel administrator in the United States is $73,281.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $81,500.00 per year, depending on experience, location, and employer.

What is a vessel administrator?

Vessel Administrators are professionals responsible for managing the administrative and compliance tasks related to ships or maritime vessels. Their duties often include handling documentation, ensuring regulatory compliance, coordinating with port authorities, and maintaining records related to crew, cargo, and vessel operations. They play a key role in supporting the smooth operation of shipping activities by liaising between ship crews, port officials, and shipping companies. Strong organizational and communication skills are essential for this role, as is knowledge of maritime laws and regulations.

What are the key skills and qualifications needed to thrive as a vessel administrator?

To thrive as a Vessel Administrator, you need knowledge of maritime regulations, logistics coordination, and administrative processes, often supported by a background in shipping or logistics management. Familiarity with vessel management software, document management systems, and compliance tracking tools is typically required. Strong organizational skills, attention to detail, and effective communication are essential soft skills for handling documentation and coordinating with crew and shore-based teams. These skills ensure efficient vessel operations, regulatory compliance, and smooth administrative workflows in the maritime industry.

What are some common challenges vessel administrators face when managing documentation and compliance for multiple vessels?

Vessel Administrators often juggle the complex task of maintaining accurate records for several ships, including certifications, crew documents, and regulatory compliance reports. Keeping up with varying international maritime laws and deadlines can be demanding, especially during audits or port inspections. Effective organization, attention to detail, and proactive communication with onboard crews and shore-based teams are essential to ensuring nothing falls through the cracks. Familiarity with digital document management systems can greatly streamline these responsibilities and reduce the risk of errors.

What is the difference between Vessel Administrator vs Marine Operations Coordinator?

AspectVessel AdministratorMarine Operations Coordinator
CredentialsTypically requires maritime or administrative certificationsOften has maritime or logistics certifications
Work EnvironmentOffice-based, supporting vessel managementOffice and field, coordinating operations
Employer & IndustryShipping companies, maritime agenciesMaritime logistics, shipping firms
Search & ComparisonCommonly compared for administrative roles in maritimeRelated but focuses more on operations coordination

The Vessel Administrator primarily handles vessel documentation, compliance, and administrative tasks, ensuring smooth vessel operations. The Marine Operations Coordinator focuses on coordinating daily maritime activities, logistics, and operational planning. While both roles support maritime operations, the Vessel Administrator emphasizes administrative support, whereas the Marine Operations Coordinator is more involved in operational execution and logistics management.

What cities are hiring for Vessel Administrator jobs?

Cities with the most Vessel Administrator job openings:

What states have the most Vessel Administrator jobs?

States with the most job openings for Vessel Administrator jobs include:

What are popular job titles related to Vessel Administrator jobs?

For Vessel Administrator jobs, the most frequently searched job titles are:

Infographic showing various Vessel Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $73,281 per year, or $35.2 per hour.

Administrator - FV Business Development

Irvine, CA • On-site

Hyundai Glovis
See more jobs at Hyundai Glovisexternal

$68K - $74K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 29 days ago

Job description

About GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Administrator - Finished Vehicle Business Development position will be responsible for executing day-to-day business support, primarily for customer's financial analysis, departmental KPIs, and various weekly and monthly reports needed by the Business Development's leadership. This position will collaborate daily with project managers as well as other internal stakeholders for various financial reports. Their duties include but are not limited to : Supporting existing business management and new business opportunities, manage and maintain team documentation efforts for response to customers. Additionally, the Administrator will also support the Business Development department with various ad hoc reports needed by the organization's leadership.
Responsibilities
  • Vehicle Business Development Activities Support
    • Supporting overall RFP/RFQ/RFI processes, revenue and pricing management, contract management, and evaluation with comprehensive data analysis and reporting
    • Collaborate with operations, business planning, and finance, to meet customer deadlines and provide updates/follow-up throughout the process
    • Support sales process by analyzing bid requirements against proposal to ensure both compliance and responsiveness to customer's needs
    • Assist management team with administrative duties related to new and existing customers, and preparation of internal approval documents and supporting analysis
    • Collaborate with management to address specific business development requirements through detailed analytical support
    • Present summary of data and trends periodically through research, collection, and analysis of the latest market research
    • Perform intensive cost analysis with internal operation teams
    • Assist in development and organizing of PowerPoint presentations for internal and external use
    • Maintain and improve tools used for team projects
  • Contracts Management & Business Development Reporting
    • Compile and track customer service agreements and SOWs
    • Regularly monitor schedules and compliance with the contracts
    • Report status with data summary and provide actionable recommendations
    • Research and analyze market trends, competitor pricing capabilities, and industry best practices to inform decisions
    • Generate reports and analyze data to provide insights, monitor performance, and support decision-making
    • Collaborate with internal stakeholders, including operations, finance, legal, and other teams
  • Other duties as assigned
    • Represent Glovis America in industry and company events
    • Assist in preparation of marketing events, design, and create marketing materials such as PPT, banners, posters, invitations etc, and materials logistics

Compensation
$68,000 - $74,000 Per Year (Subject to Compensation Study Upon Candidate Selected)
Benefits of working at GLOVIS America Inc.
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Health Care & Dependent Care Flexible Spending Accounts (FSA)
  • Basic Life and AD&D as well as Short-Term & Long-Term Disability
  • Paid Vacation, Holidays, and Sick leave
  • Hospital and Critical Illness Insurance
  • Wellness Program and Gym Reimbursement*
  • 401(k) with Generous Matching
  • Referral Bonuses*
  • Auto Allowance*
  • Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
  • Discretionary Bonuses*
  • Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy
Skills
  • Excellent written and verbal communication skills Required
  • Strong analytics skills with the ability to interpret data and make informed decisions Required
  • Advanced PC skills including but not limited to MS Office Suite Required
  • Strong organization, time management skills, and analytical skills, with keen attention to detail Required
  • Must be able to work independently and at the direction of Supervisor, Manager, HOT, and/or HOD Required
  • Critical thinking, planning, problem-solving, and organizational skills Required
  • Knowledge of the automotive logistics and transportation industry Preferred
  • Second language proficiency Preferred

Education & Experience
  • Associate's Degree Required
  • Bachelor's Degree Preferred
  • 5 - 8 years of direct experience in Sales, Marketing, Business Development, 3PL, and/or 4PL Required
  • 6 - 9 years of direct experience in Sales, Automotive Industry, Logistics, Supply Chain, and/or Procurement Preferred

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.
Physical Requirements
  • Ability to sit in front of a desk and/or in front of the computer for long periods
  • Repetitive use of hand/grasping product, writing, and typing
  • Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • Typical office environment with low-level noise exposure
  • This position is located in the Irvine, CA office
  • Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.

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