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Vendor Assistant Jobs in Decatur, GA (NOW HIRING)

Hall Booth Smith PC

Facilities Assistant

Atlanta, GA · On-site

$36K - $44K/yr

The Facilities Assistant supports the Operations & Facilities Manager in maintaining efficient ... This role provides hands-on facilities support, vendor coordination, and office services to ensure ...

firstPRO 360

Accounts Payable Specialist

Norcross, GA · On-site

$25 - $29/hr

Consistently provide excellent customer service to vendors * Assist with compliance and auditing as needed Required Skills: * 2+ years' experience in Accounts Payable * Experience utilizing Microsoft ...

Cornerstone Hospitality

Accounting Assistant

Atlanta, GA · On-site

$22/hr

Key Responsibilities * Assist with accounts payable and receivable , ensuring timely processing of invoices, guest payments, and vendor transactions. * Reconcile daily revenue reports from hotel or ...

Cornerstone Hospitality

Accounting Assistant

Atlanta, GA · On-site

$18.75 - $24.50/hr

Key Responsibilities * Assist with accounts payable and receivable , ensuring timely processing of invoices, guest payments, and vendor transactions. * Reconcile daily revenue reports from hotel or ...

Lagardere Travel Retail

Assistant Buyer

Atlanta, GA · Hybrid

$19.25 - $25.50/hr

The Assistant Buyer is highly analytical and performs the technical and mechanical aspects of the ... Develops collaborative vendor relationships. Works with vendors to obtain necessary details for ...

Gohealthuc

Accounts Payable Specialist - Temp

Atlanta, GA

$20.50 - $26.25/hr

... vendors. * Assist with month end close by reconciling vendor accounts, ensuring all invoices are posted and generating and analyzing accounts payable reports. * Ensure accurate financial reporting ...

Corporate Positions

Assistant Buyer

Atlanta, GA · On-site

$19.25 - $25.50/hr

The Assistant Buyer is highly analytical and performs the technical and mechanical aspects of the ... Develops collaborative vendor relationships. Works with vendors to obtain necessary details for ...

Cna

Strategic Sourcing Managing Director

Atlanta, GA · On-site

At CNA, we strive to create a culture in which people know they matter and are part of something ... Balances rigorous vendor performance management with forward-looking innovation, ensuring the ...

Piedmont Lube

Administrative Assistant

Atlanta, GA · On-site

$20/hr

... Assistant to support our 27 shops and corporate office. This role is responsible for managing ... Coordinate with vendors for routine services (lawn care, pest control, utilities, etc.) * Monitor ...

Piedmont Lube

Administrative Assistant

Atlanta, GA · On-site

$20/hr

... Assistant to support our 27 shops and corporate office. This role is responsible for managing ... Coordinate with vendors for routine services (lawn care, pest control, utilities, etc.) * Monitor ...

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All JobsVendor JobsVendor Assistant JobsVendor Assistant Jobs in Decatur, GA

Vendor Assistant information

What is a vendor assistant?

Vendor Assistants are professionals who support vendors or suppliers in managing their daily operations, inventory, and customer interactions. They often handle tasks such as order processing, tracking shipments, coordinating with buyers, and maintaining records of transactions. Vendor Assistants play a critical role in ensuring smooth communication between vendors and their clients, helping to resolve issues and streamline supply chain processes. Their responsibilities may vary depending on the industry and company, but they generally act as a bridge between vendors and customers or internal teams.

What are some common challenges vendor assistants face when managing supplier relationships?

Vendor Assistants often encounter challenges such as maintaining clear communication with multiple suppliers, resolving discrepancies in orders or invoices, and ensuring timely deliveries. They must balance the needs of their organization with vendor capabilities and occasionally mediate between internal teams and external partners to address issues. Staying organized and proactive is essential, as small errors can impact supply chains and project timelines. Regular collaboration with procurement, finance, and logistics teams helps Vendor Assistants effectively navigate these challenges.

What are the key skills and qualifications needed to thrive as a vendor assistant, and why are they important?

To thrive as a Vendor Assistant, you need strong organizational skills, attention to detail, and a basic understanding of procurement or supply chain processes, often supported by a high school diploma or relevant experience. Familiarity with inventory management systems, purchasing software, and Microsoft Office is typically required. Excellent communication, time management, and problem-solving abilities help you build positive relationships with vendors and internal teams. These skills ensure smooth operations, accurate order processing, and effective collaboration in supporting procurement functions.

What is the difference between Vendor Assistant vs Procurement Coordinator?

AspectVendor AssistantProcurement Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require basic certificationsBachelor's degree in business, supply chain, or related field; certifications like CPSM are a plus
Work EnvironmentOffice setting, retail, or warehouse environmentsOffice-based, often in corporate procurement departments
Employer & Industry UsageRetail, manufacturing, logistics companiesLarge corporations, government agencies, manufacturing firms
Common Search & Comparison IntentUnderstanding entry-level procurement support rolesLooking for roles with more responsibility in procurement processes

The main difference is that a Vendor Assistant typically provides support in vendor interactions and administrative tasks, often at an entry level. In contrast, a Procurement Coordinator handles more complex procurement activities, including supplier negotiations and procurement strategy, often requiring more experience and education.

What are the most commonly searched types of Vendor jobs in Decatur, GA?

The most popular types of Vendor jobs in Decatur, GA are:

What cities near Decatur, GA are hiring for Vendor Assistant jobs?

Cities near Decatur, GA with the most Vendor Assistant job openings:

Vendor Assistant jobs near you

Facilities Assistant

Hall Booth Smith PC

Atlanta, GA • On-site

$36K - $44K/yr

Full-time

Re-posted 15 days ago

Job description

Purpose of the Job:
The Facilities Assistant supports the Operations & Facilities Manager in maintaining efficient, safe, and professional office environments across the firm's Atlanta headquarters and regional offices. This role provides hands-on facilities support, vendor coordination, and office services to ensure day-to-day operations run smoothly and consistently.
Key Responsibilities:
1. Facilities Maintenance and Support
  • Assist in resolving facility maintenance issues, including coordinating repairs for building systems, appliances, and equipment
  • Perform routine facility inspections to proactively identify maintenance needs
  • Coordinate with approved vendors for minor repairs and services as directed

2. Security and Access Management
  • Support the issuance, modification, and termination of employee access badges
  • Maintain inventories and records of keys, fobs, and access devices
  • Assist with parking access issuance and related tracking

3. Office Logistics
  • Monitor office supply levels and place orders through approved vendors
  • Set up and organize workspaces for attorneys and staff in the Atlanta office
  • Assist with coordination of workspace setup for regional offices
  • Support furniture moves, adjustments, and office reconfigurations

4. Vendor Coordination
  • Support relationships with cleaning, shredding, beverage, and other service vendors
  • Track vendor performance issues and report concerns to management
  • Assist with verification of vendor invoices and preparation for accounting approval

5. New Office and Buildout Support
  • Assist with coordinating deliveries, furniture placement, and equipment setup for new offices
  • Provide logistical support for office buildouts, expansions, and relocations

6. Safety and Compliance
  • Maintain records for fire safety inspections and fire extinguisher servicing
  • Identify and report safety hazards or compliance concerns to the Operations & Facilities Manager

7. Administrative Support
  • Maintain organized facilities and vendor documentation
  • Provide general administrative and operational support as needed

Required Qualifications:
1. Education
  • High school diploma or equivalent required

2. Experience
  • Minimum of two (2) years of experience in facilities, maintenance, or administrative support roles
  • Experience in a professional office environment preferred

3. Skills
  • Strong organizational and multitasking abilities
  • Effective verbal and written communication skills
  • Proficiency in Microsoft Word, Excel, and Outlook
  • Basic understanding of facilities maintenance and vendor coordination

Physical Requirements:
  1. Ability to lift and move objects weighing up to 50 pounds
  2. Frequent standing, walking, bending, and reaching

Performance Measures
1. Goals
  • Timely and effective resolution of facility-related requests
  • Accurate tracking of supplies, access devices, and vendor services
  • Proactive support of office setup and maintenance needs

2. Competencies
  • Attention to detail and problem-solving ability
  • Collaboration with staff, vendors, and management
  • Reliability and responsiveness to operational needs

Working Conditions:
  1. Primarily office-based with occasional physical labor
  2. Fast-paced environment with shifting priorities

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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