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Variable Data Jobs in Pennsylvania (NOW HIRING)

The Pennsylvania State University

$40K - $58K/yr

POSITION SPECIFICS Penn State Auxiliary & Business Services is hiring a full-time, on-campus Pre-Mail Variable Data & Print Specialist for its Multimedia and Print Center (MPC). The role focuses on ...

The Standard Group

Digital Print Operator

Lancaster, PA · On-site

$16.50 - $21.50/hr

Ripping files produced from static and variable data files using a digital press or other digital print equipment. * Digitally manipulating color calibration set-up to meet expectations for color ...

Artech Information System LLC

Data Entry Specialist

Wayne, PA

$15.50 - $20.50/hr

... variable cost. Operates a data entry device to input lists, records, or other data points into an electronic format. Requires a high school diploma or its equivalent with 0-2 years of experience in ...

CCMC

Marketing Manager

Atlanta, GA · On-site +1

Knowledge of printing, postal requirements, proofing, print production timelines, mailing lists, variable data, or direct mail vendor management. * Basic understanding of AEO/SEO best practices and ...

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All JobsVariable Data JobsVariable Data Jobs in Pennsylvania

Variable Data information

See Pennsylvania salary details

$13.9K

$50.8K

$103K

How much do variable data jobs pay per year?

As of Aug 6, 2026, the average yearly pay for variable data in Pennsylvania is $50,777.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,090.00 and $58,934.00 per year, depending on experience, location, and employer.

What are the common challenges faced by professionals working with variable data in print production, and how can they be overcome?

Professionals handling variable data in print production often encounter challenges such as ensuring data accuracy, managing large datasets, and maintaining print quality consistency across personalized materials. To overcome these issues, it is crucial to use robust data management tools, establish quality control checks, and collaborate closely with both IT and design teams. Regular communication and thorough pre-press testing help prevent errors and ensure that personalized content is delivered as intended, making teamwork and attention to detail vital in this role.

What is the difference between Variable Data vs Data Analyst?

AspectVariable DataData Analyst
Required CredentialsTypically a background in graphic design, printing, or digital media; certifications like Adobe Certified Expert may helpDegree in statistics, mathematics, or related field; certifications like CAP or Microsoft Certified Data Analyst
Work EnvironmentPrinting companies, digital media firms, marketing agenciesCorporate offices, consulting firms, financial institutions
Employer & Industry UsageUsed in printing, marketing, and digital media for personalized contentUsed across industries for data interpretation, reporting, and decision-making

Variable Data specialists focus on creating personalized content through digital printing and media, requiring design skills and industry-specific tools. Data Analysts interpret complex data sets to inform business decisions, requiring analytical skills and statistical knowledge. While both roles involve data handling, their work environments, skills, and industry applications differ significantly.

What skills and qualifications are needed to thrive as a variable data specialist?

To thrive as a Variable Data Specialist, you need expertise in data management, database software, and a strong understanding of variable data printing processes, typically supported by experience in graphic design or IT. Familiarity with tools like Adobe Creative Suite, data processing programs, and variable data printing software such as XMPie or EFI Fiery is common. Attention to detail, problem-solving, and effective communication are vital soft skills for managing complex data-driven print projects and collaborating with clients. These skills ensure accurate, efficient, and customized outputs that meet client specifications and maintain high-quality standards.

What is variable data?

Variable data refers to the process of customizing printed materials with unique information for each recipient, such as names, addresses, or personalized messages. This technique is widely used in direct mail, marketing materials, and billing statements to increase engagement and relevance. Variable data printing leverages databases and digital printing technology to efficiently produce these personalized items. Professionals in this field need skills in data management, design software, and digital printing processes.
What are popular job titles related to Variable Data jobs in Pennsylvania? For Variable Data jobs in Pennsylvania, the most frequently searched job titles are:
What job categories do people searching Variable Data jobs in Pennsylvania look for? The top searched job categories for Variable Data jobs in Pennsylvania are:
Variable Data jobs near you
Infographic showing various Variable Data job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, and 4% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $50,777 per year, or $24.4 per hour.

Pre-Mail Data Specialist

Penn State University

University Park, PA • On-site

$40K - $58K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Penn State University rating

7.8

Company rating: 7.8 out of 10

Based on 103 frontline employees who took The Breakroom Quiz

226th of 615 rated colleges and universities

Job description

Pre-Mail Variable Data & Print Specialist

Penn State Auxiliary & Business Services is hiring a full-time, on-campus Pre-Mail Variable Data & Print Specialist for its Multimedia and Print Center (MPC). The role focuses on preparing and managing mailing data to meet U.S. Postal Service automation requirements, including address list processing, NCOA updates, data formatting, variable data printing, and producing USPS documentation. The position also involves operating print/mail equipment, preparing print-ready files, and providing backup support across Pre-Mail functions.

The specialist works closely with customer service, design, print, and mailing teams, contributes to process improvement, and supports MPC's mission of high-quality, efficient print and mail services. The role emphasizes teamwork, continuous learning, workplace safety, and a respectful, inclusive environment.

Qualifications

Strong computer skills (especially Microsoft Office) and basic math ability. Preferred qualifications include knowledge of postal regulations and experience with variable data and design software such as FusionPro, InDesign, and Adobe Acrobat.

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience Required Certifications: None

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

Campus Security Crime Statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO Is The Law

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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