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University Secretary Jobs (NOW HIRING)

Ferris State University

Secretary Level 2

Big Rapids, MI · On-site

$18.45/hr

Secretary Level 2 Location: Big Rapids (Main Campus) Department: 31100 - Charter Schools Advertised ... Support, promote, and develop university student enrollment and retention initiatives. Any other ...

Troy University

Departmental Secretary I

Troy, AL · On-site

Posting Details Position Information Posting Number SF2529P Position Title Departmental Secretary I ... vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties?

University of Miami

Secretary - Full Time

Miami, FL · On-site

The University of Miami - UHealth has an exciting opportunity for a Secretary. The Secretary performs a variety of clerical and administrative work, to include responding to general inquiries and ...

Roosevelt University

Executive Secretary

Chicago, IL · On-site

$26.71/hr

The Executive Secretary also supports the broader administrative functions and initiatives of the ... Roosevelt University offers many great benefits. Please review our benefits in further detail by ...

Roosevelt University

Executive Secretary

Chicago, IL · On-site

$26.71/hr

The Executive Secretary also supports the broader administrative functions and initiatives of the ... Roosevelt University offers many great benefits. Please review our benefits in further detail by ...

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$24.5K

$45.9K

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How much do university secretary jobs pay per year?

As of Sep 11, 2026, the average yearly pay for university secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a university secretary?

University Secretaries are senior administrative officers who support the governing bodies of a university, such as the Board of Governors or the University Council. They ensure compliance with regulations, oversee governance processes, and may manage legal and policy matters. Their responsibilities often include organizing meetings, preparing official documents, maintaining records, and advising senior management on governance issues. The University Secretary acts as a key link between the university's executive leadership and its governing bodies, helping to ensure effective decision-making and adherence to institutional policies.

What are the key skills and qualifications needed to thrive as a university secretary?

To thrive as a University Secretary, you need a strong background in administration, governance, and higher education policy, usually backed by a relevant degree and experience in academic environments. Familiarity with university management systems, document management tools, and regulatory compliance frameworks is typically required. Outstanding organizational abilities, discretion, and excellent communication skills set top candidates apart in this role. These skills are crucial for ensuring smooth governance operations, maintaining confidentiality, and supporting effective decision-making at the institutional level.

How does the university secretary collaborate with senior leadership and governing bodies?

The University Secretary plays a pivotal role in facilitating communication and coordination between the university's governing bodies (such as the Board of Trustees or Senate) and senior leadership, including the Vice Chancellor or President. They are responsible for organizing meetings, preparing agendas, ensuring accurate record-keeping, and offering guidance on governance policies and regulatory compliance. Effective collaboration often requires strong organizational skills, diplomacy, and the ability to interpret and implement governance frameworks, ensuring that the institution operates transparently and in accordance with statutory requirements.

What is the difference between University Secretary vs Registrar?

AspectUniversity SecretaryRegistrar
CredentialsTypically requires legal, governance, or administrative qualificationsOften requires higher education administration or legal background
Work EnvironmentFocuses on governance, compliance, and board relationsHandles student records, admissions, and academic administration
Employer & Industry UsageCommonly found in universities worldwide, especially in governance rolesPrevalent in higher education institutions managing academic and student affairs

The University Secretary primarily manages governance, compliance, and board relations, while the Registrar focuses on student records, admissions, and academic administration. Both roles are essential in university administration but serve different functions within the institution.

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What are popular job titles related to University Secretary jobs?

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University Secretary jobs near you
Infographic showing various University Secretary job openings in the United States as of September 2026, with employment types broken down into 1% Internship, 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Secretary V - 003388

Mobile, AL • On-site

University of South Alabama
Education • 5 - 10K employees
Learn more about University of South Alabamaexternal

Full-time

Posted 17 days ago

University Of South Alabama rating

6.6

Company rating: 6.6 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

Job description

Position Information
Position Number 003388 Position Title Secretary V - 003388 Division Academic Affairs Department 460400 - Management Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications Job Description Summary
The University of South Alabama's Mitchell College of Business Management department is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
  • Works closely and collaboratively with the Department of Management Chair, Associate Dean, and Dean as the primary assistant.
  • Prepares correspondence, reports and other documents using a PC.
  • Utilizes Banner and other university systems to access departmental and college records, enters departmental and college course offerings each semester, schedules meeting space for events, etc.
  • Works with the Dean's Office regarding budgetary issues including the purchase of office equipment, furniture, supplies, etc.
  • Assists with contracts and appointments of part-time faculty.
  • Supports and assists with departmental and college events, as needed.
  • Participates in varying degrees in organizational and program matters, utilizing an extensive knowledge of the college's jurisdiction, policies, and views.
  • Interacts with faculty, staff, students and guests via telephone, email, letter and face-to-face.
  • Promotes a welcoming, inclusive environment.
  • Maintains departmental and some college files.
  • Plans, initiates, and carries to completion secretarial, clerical, and administrative activities.
  • Makes arrangements for conferences including space, time, and place.
  • Serves as recording secretary at council and committee meetings or conferences taking official minutes.
  • Prepares minutes of meetings in final form for distribution.
  • Independently researches and prepares highly technical, confidential, or complex reports for the supervisor's review and information.
  • Supports departmental and college faculty (both full-time and part-time).
  • Answers telephone and directs calls.
  • Regular and prompt attendance.
  • Ability to work schedule as defined and overtime as required.
  • Related duties as required.
Posting Information
Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/25/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

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