Trust Operations Assistant Jobs in Alabama (NOW HIRING)

Operations Support Specialist

Company Overview:

KODA is a people-first company recognized as a six-time winner of Huntsville's Best Places to Work® Award, certified as a Great Place to Work®, and a Best Place for Working Parents®. KODA is a small business focused on solving complex engineering problems on national-priority projects in domains such as missile defense, hypersonics, DOD space, and civil space.

Our expertise spans Radar and Missile Development, Multi-Domain Operations, Flight and Ground Test Planning and Execution, Tactical Data Link Testing, Test Range Instrumentation, Systems Engineering and Integration, Model and Simulation Development, and Digital Engineering/Model-Based Systems Engineering.

The name KODA, a Native American word meaning 'allies', embodies our dedication to our customers and each other. Trust and integrity guide us in all we do. We prioritize our people, support national-priority missions, and give back to our community through the KODA Cares program. We offer competitive compensation, excellent benefits, and a commitment to professional growth. Join us and learn more at www.kodatech.com.

Position Overview:

KODA Technologies is a growing government contractor supporting national-priority missions across missile defense, hypersonics, space, and other critical defense programs. We are committed to creating a people-first culture where trust, integrity, teamwork, and excellence guide everything we do.

We are seeking an organized, proactive, and personable Operations Support Specialist to support day-to-day office operations, company events, and the KODA leadership and Operations teams. This position is ideal for someone who takes pride in creating a welcoming workplace and can effectively manage multiple priorities while providing exceptional customer service.

What You'll Do

• Serve as the primary front desk point of contact for visitors, guests, and team members, creating a welcoming and professional experience.
• Answer, screen, and take messages for main incoming telephone calls.
• Assist with planning, scheduling, and logistical coordination for company events and activities.
• Support team members with travel requests and expense reports in Unanet and provide guidance on booking travel through Concur.
• Coordinate meetings and arrange catering for Leadership and Operations teams.
• Schedule and coordinate candidate interviews, ensuring a seamless experience for candidates and interview teams.
• Purchase and maintain inventory of office snacks, supplies, and other workplace essentials.
• Assist accounting with credit card reconciliation or organization
• Ensure hot desks are properly set up, organized, and available for team member use.
• Prepare briefing materials and provide logistical and basic IT setup support for meetings, presentations, and company events.
• Support KODA Cares initiatives by coordinating activities, check pickups, and other related logistics.
• Coordinate Lunch & Learn (L&L) events, including food orders, conference room setup, and post-event cleanup.
• Submit, monitor, and follow up on facility maintenance requests, including HVAC issues, window leaks, and other office-related concerns. May escort workers in facility for maintenance.
• Executive admin support and security-related tasks as needed.
• Provide general administrative and operational support to the KODA team as needed.
  

What You'll Bring

• 1+ years of experience in an administrative, office coordination, operations, or similar support role.
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to manage multiple priorities and deadlines.
• Professional, friendly, and customer-service-oriented approach when interacting with employees, customers, candidates, visitors, and external partners.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Some experience with Adobe or Canva.
• Ability to learn and navigate business systems and software, such as Unanet, Applicant Pro, and Concur.
• Capable of taking initiative and working independently.
• Ability to handle confidential and sensitive information with discretion.
• Capable to work collaboratively with employees at all levels of the organization.

KODA Technologies Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. If you are unable to complete this application due to a disability, contact info@kodatech.com to ask for an accommodation or an alternative application process.