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Trial Master File Associate Jobs in Virginia (NOW HIRING)

Sage Hospitality

Coordinator Groups Room

Alexandria, VA · On-site

$21 - $26.75/hr

... from our associates, guests, owners and communities. The service and courtesy you extend and ... Set up and maintain master file for each group with pertinent information, including but not ...

KMRG LLC

Litigation Paralegal

Roanoke, VA · On-site

$26.50 - $31.43/hr

Manage discovery and trial preparation * Assemble physical files for new cases by filing materials ... Associate degree in Paralegal Studies or an equivalent field required * Bachelor's degree preferred

ASHCRAFT & GEREL LLP

Paralegal

Fairfax, VA · On-site

Associate degree or paralegal certificate from an accredited institution. * Minimum of 2 years of ... filing systems. * Familiarity with plaintiff-side personal injury litigation and trial preparation.

ASHCRAFT & GEREL LLP

Paralegal

Fairfax, VA · On-site

Associate degree or paralegal certificate from an accredited institution. * Minimum of 2 years of ... filing systems. * Familiarity with plaintiff-side personal injury litigation and trial preparation.

Morgan & Morgan, P.A.

Litigation Paralegal

Richmond, VA · On-site

Prepare trial binders and exhibits * Drafting pleadings, motions and appellate documents and filing ... Associate degree, certificate, or equivalent work experience (preferred) * High School Diploma or ...

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Trial Master File Associate information

What is a Trial Master File Associate?

A Trial Master File Associate is a clinical research professional responsible for managing and maintaining the Trial Master File (TMF), which is the collection of essential documents for a clinical trial. Their role ensures that all documentation is complete, accurate, and audit-ready throughout the study. TMF Associates support regulatory compliance by organizing, tracking, and archiving documents, often using electronic systems. They work closely with clinical teams and regulatory authorities to facilitate successful trial conduct and inspections.

What are the key skills and qualifications needed to thrive as a Trial Master File Associate?

To thrive as a Trial Master File (TMF) Associate, you need a solid understanding of clinical research processes, regulatory requirements, and document management, often supported by a degree in life sciences or a related field. Familiarity with electronic TMF (eTMF) systems and knowledge of industry standards like ICH-GCP are typically required. Strong attention to detail, organizational skills, and effective communication help ensure completeness and accuracy in documentation. These skills are crucial for maintaining compliance, supporting clinical trial integrity, and facilitating successful regulatory inspections.

What are some common challenges Trial Master File Associates face when managing clinical trial documentation?

Trial Master File Associates often encounter challenges such as maintaining completeness and accuracy of documentation, ensuring timely filing of essential documents, and staying updated with evolving regulatory requirements. Managing large volumes of documents across multiple studies and coordinating with cross-functional teams can also be demanding. Effective organization, attention to detail, and strong communication skills are essential to overcome these challenges and ensure compliance with Good Clinical Practice (GCP) guidelines.

What is the difference between Trial Master File Associate vs Clinical Trial Coordinator?

AspectTrial Master File AssociateClinical Trial Coordinator
CertificationsMay require GCP or regulatory document management certificationsOften requires GCP training, clinical research certifications
Work EnvironmentFocuses on document management within clinical trialsOversees trial operations, patient coordination, site management
Industry UsageCommonly used in pharmaceutical and biotech companiesUsed across clinical research sites and CROs

The Trial Master File Associate primarily manages and maintains essential trial documentation, ensuring compliance and readiness for audits. In contrast, the Clinical Trial Coordinator oversees the overall conduct of clinical trials, including site management and patient coordination. While both roles require knowledge of GCP and clinical research processes, the Associate focuses on document control, whereas the Coordinator handles broader trial operations.

What are the most commonly searched types of Trial Master File jobs in Virginia?

The most popular types of Trial Master File jobs in Virginia are:

What are popular job titles related to Trial Master File Associate jobs in Virginia?

For Trial Master File Associate jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Trial Master File Associate jobs in Virginia look for?

The top searched job categories for Trial Master File Associate jobs in Virginia are:

What cities in Virginia are hiring for Trial Master File Associate jobs?

Cities in Virginia with the most Trial Master File Associate job openings:

Trial Master File Associate jobs near you
Infographic showing various Trial Master File Associate job openings in Virginia as of August 2026, with employment types broken down into 71% Full Time, and 29% Contract. Highlights an 74% In-person, and 26% Remote job distribution.

Clerk's Assistant III - Case/Records Administration

Virginia Department of Human Resource Management

Richmond, VA • On-site

$36K - $49K/yr

Other

Posted 15 days ago

Virginia Alcoholic Beverage Control Authority rating

5.2

Company rating: 5.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

822nd of 846 rated public administrative organizations

Job description

Clerk's Assistant III – Case/Records Administration

The Court of Appeals of Virginia is seeking a Clerk's Assistants to provide floating support to the Case Administration and Records Administration Team.

On the case administration side, the Team is the Court's main contact with the public. These employees answer many questions in person at the Court's front counter, over the phone, and by email, and serves those individuals who wish to examine records, file pleadings, pay filing fees, and request copies of documents. They are responsible for processing electronic and paper filings, processing filing fee payments made by credit card, check, money order, and cash, as well as assisting the public and attorneys with the use of the Court's electronic filing portal.

On the records side the team processes the receipt and return of trial court records from across the Commonwealth. This team provides critical support in receiving trial court records, preparing this Court's records for transmittal to the Supreme Court of Virginia and U.S. District Courts, and returning records and certifying orders to Virginia trial courts upon completion of the appeals.

Essential Duties & Responsibilities:

  • Case Administration
    • Assists the public and attorneys with inquiries regarding Court procedure and case status in person, over the phone, and by email.
    • Assists the public and attorneys with accessing Court documents and records both in person and electronically.
    • Assists the public and attorneys with the use of the Court's electronic filing portal (VACES).
    • Downloads Court filings from the Court's electronic filing portal (VACES), and analyzes and uploads those filings to the Court's case management database (ACMS).
    • Processes paper filings received by hand and mail, analyzes, scans, and uploads those filings to the Court's case management database (ACMS).
    • Processes receipt of filing fees.
    • Performs other duties as assigned by the Clerk.
  • Records Administration
    • Assists trial court staff members with registration and use of the Court's electronic filing portal (VACES).
    • Downloads trial court records from the Court's electronic filing portal (VACES) and analyzes and uploads those records onto the Court's case management database (ACMS).
    • Processes trial court records received in paper format; analyzes, scans, and logs those records onto the Court's case management database (ACMS).
    • Prepares records for transmission to the Supreme Court of Virginia and the U.S. District Courts.
    • Prepares and issues correspondence.
    • Returns records and certifies orders to the trial courts upon completion of the appeal.
    • Performs other duties as assigned by the Clerk.

Minimum Qualifications:

The most competitive candidates will possess: Applicants must have a high school degree or possess an equivalent degree. An associate's or 4-year degree is preferred. Experience working in a court or law office is also preferred. Applicants must possess an excellent knowledge of Microsoft Word, Adobe, and related computer programs. Applicants must have experience dealing with a high volume of work under time constraints, as well as be excellent at multi-tasking and follow-up. Applicant's work history should include working well with colleagues and the public.

Additional Considerations: The best candidates will have a background of prompt and highly accurate completion of assignments, will be capable of prioritizing numerous tasks, and will be reliable, organized, detail-oriented, and conscientious.

Contact Information: Email: Humanresources@VACourts.gov

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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