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Transplant Program Assistant Jobs in Chicago, IL

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Transplant Program Assistant information

See Chicago, IL salary details

$22.1K

$47.1K

$64.9K

How much do transplant program assistant jobs pay per year?

As of Aug 11, 2026, the average yearly pay for transplant program assistant in Chicago, IL is $47,100.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,600.00 and $48,900.00 per year, depending on experience, location, and employer.

What are some typical challenges a transplant program assistant may face, and how can they effectively manage them?

Transplant Program Assistants often juggle multiple administrative tasks, such as coordinating patient schedules, handling sensitive medical records, and communicating with multidisciplinary teams. One common challenge is managing the high volume and urgency of transplant cases while ensuring accuracy and confidentiality. Staying organized, using robust tracking systems, and maintaining clear communication with clinical staff can help manage these demands effectively. Additionally, being adaptable and proactive in problem-solving greatly contributes to success in this dynamic healthcare environment.

What skills and qualifications are needed to thrive as a transplant program assistant?

To thrive as a Transplant Program Assistant, you need strong organizational skills, attention to detail, and knowledge of medical terminology, often supported by a background in healthcare administration or a related field. Familiarity with electronic medical records (EMR) systems and scheduling software is typically required, along with knowledge of compliance regulations. Excellent interpersonal communication, discretion, and the ability to multitask under pressure are standout soft skills. These qualifications ensure accurate processing of sensitive information, smooth coordination of patient care, and effective support for transplant teams in a highly regulated environment.

What is the difference between Transplant Program Assistant vs Transplant Coordinator?

AspectTransplant Program AssistantTransplant Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like CCTC may be preferredRequires RN license or healthcare-related degree; certification in transplant coordination is common
Work EnvironmentHospital or transplant center administrative settingClinical setting, working directly with patients and medical teams
Employer & IndustryHospitals, transplant centers, healthcare organizationsHospitals, transplant programs, specialized healthcare facilities
Search & Comparison IntentOften searched for as support or administrative role in transplant programsOften compared as clinical, patient-facing role in transplant care

The main difference is that a Transplant Program Assistant primarily handles administrative tasks and supports the transplant team, while a Transplant Coordinator is a clinical role involving direct patient care and coordination of transplant procedures. Both roles are essential in transplant programs but differ in responsibilities and required credentials.

What is a transplant program assistant?

Transplant Program Assistants are specialized administrative professionals who support organ transplant programs in hospitals and clinics. They coordinate communication between patients, medical staff, and external agencies, ensuring the smooth scheduling and documentation of transplant procedures. Their responsibilities often include managing patient records, organizing evaluations, and assisting with regulatory compliance. By handling these vital administrative tasks, they help ensure that transplant processes are efficient and patient-centered.
What are popular job titles related to Transplant Program Assistant jobs in Chicago, IL? For Transplant Program Assistant jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Transplant Program Assistant jobs in Chicago, IL look for? The top searched job categories for Transplant Program Assistant jobs in Chicago, IL are:
Transplant Program Assistant jobs near you
Infographic showing various Transplant Program Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 86% Full Time, and 14% Part Time. Highlights an 100% In-person job distribution, with an average salary of $47,100 per year, or $22.6 per hour.

Transplant Assistant, Transplant Program Full-Time Days

Northwestern Medical Group

Chicago, IL • On-site

Full-time

Posted 5 days ago

Job description

Description

The Transplant Assistant  reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

  • The Transplant Assistant is a non-RN member of the intake team that handles the evaluation of the organ, recipient and donors.  The Transplant Assistant works under the direction of the RN Transplant Coordinator for all aspects of the job.  The Assistant facilitates the process of intake from the first contact up to transplant.

Responsibilities:

Under the direction of the RN Transplant Coordinator:

  • Schedules recipients/donor initial appointments, special follow-up appointments, and medical work-ups.
  • Enters test orders, documents and retrieves test results for RN evaluation.
  • Coordinates scheduling with (but not limited to): physicians, admitting, PFS liaison, lab department, psychiatry, and social work.
  • Assists in the arrangements of living related/non-related organ donation and transplantation as directed by the RN Transplant Coordinator.
  • Assembles packets of information for patients/ patients' families to be used at meetings, education sessions, or individually, both handed out or mailed.
  • Works with PFS liaison to obtain insurance information for all patients prior to or on the evaluation day.
  • Maintains contact with the organ and donor candidates in order to obtain updated medical information and reports.
  • Maintains and updates pre-transplant medical records, files documents, data-entry into database.
  • Assists in the ordering of teaching supplies for the RN Transplant Coordinators.
  • Participates on committees and attends meetings as appropriate.
  • Collaborates with other Clinical Coordinators in order to assure that all responsibilities are covered when one Coordinator is absent.  The Assistants may rotate some tasks as appropriate and approved by the RN Transplant Coordinators.
  • Faxes or mails medical information to the case managers, referring physicians and consulting physicians.
  • Works with assigned RN Transplant Coordinator to complete job specific tasks.
  • Sets-up and checks-in patients for group meetings.
  • Assists with collecting data information.

AA/EOE

#LI-AD1

Qualifications

Minimum Requirements:

Education:

  • 4 yrs. High school

Experience:

  • Medical experience (e.g. unit secretary, doctor's office, etc.

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check.  Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. 

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family. 

Qualifications:

Minimum Requirements:

Education:

  • 4 yrs. High school

Experience:

  • Medical experience (e.g. unit secretary, doctor's office, etc.
Education:Not in Patient Care Giver RoleEmployment Type: Full-time

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