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Transplant Program Assistant Jobs in Wisconsin (NOW HIRING)

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Transplant Program Assistant information

What are some typical challenges a Transplant Program Assistant may face, and how can they effectively manage them?

Transplant Program Assistants often juggle multiple administrative tasks, such as coordinating patient schedules, handling sensitive medical records, and communicating with multidisciplinary teams. One common challenge is managing the high volume and urgency of transplant cases while ensuring accuracy and confidentiality. Staying organized, using robust tracking systems, and maintaining clear communication with clinical staff can help manage these demands effectively. Additionally, being adaptable and proactive in problem-solving greatly contributes to success in this dynamic healthcare environment.

What are the key skills and qualifications needed to thrive as a Transplant Program Assistant, and why are they important?

To thrive as a Transplant Program Assistant, you need strong organizational skills, attention to detail, and knowledge of medical terminology, often supported by a background in healthcare administration or a related field. Familiarity with electronic medical records (EMR) systems and scheduling software is typically required, along with knowledge of compliance regulations. Excellent interpersonal communication, discretion, and the ability to multitask under pressure are standout soft skills. These qualifications ensure accurate processing of sensitive information, smooth coordination of patient care, and effective support for transplant teams in a highly regulated environment.

What is the difference between Transplant Program Assistant vs Transplant Coordinator?

AspectTransplant Program AssistantTransplant Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like CCTC may be preferredRequires RN license or healthcare-related degree; certification in transplant coordination is common
Work EnvironmentHospital or transplant center administrative settingClinical setting, working directly with patients and medical teams
Employer & IndustryHospitals, transplant centers, healthcare organizationsHospitals, transplant programs, specialized healthcare facilities
Search & Comparison IntentOften searched for as support or administrative role in transplant programsOften compared as clinical, patient-facing role in transplant care

The main difference is that a Transplant Program Assistant primarily handles administrative tasks and supports the transplant team, while a Transplant Coordinator is a clinical role involving direct patient care and coordination of transplant procedures. Both roles are essential in transplant programs but differ in responsibilities and required credentials.

What are Transplant Program Assistants?

Transplant Program Assistants are specialized administrative professionals who support organ transplant programs in hospitals and clinics. They coordinate communication between patients, medical staff, and external agencies, ensuring the smooth scheduling and documentation of transplant procedures. Their responsibilities often include managing patient records, organizing evaluations, and assisting with regulatory compliance. By handling these vital administrative tasks, they help ensure that transplant processes are efficient and patient-centered.
What are popular job titles related to Transplant Program Assistant jobs in Wisconsin? For Transplant Program Assistant jobs in Wisconsin, the most frequently searched job titles are:
What cities in Wisconsin are hiring for Transplant Program Assistant jobs? Cities in Wisconsin with the most Transplant Program Assistant job openings:

Pulmonary Physician - Lung Transplant/ Advanced Lung Disease

Wisconsin

Madison, WI โ€ข On-site

$302K - $403K/yr

Other

Medical, Retirement, PTO

Posted 25 days ago


Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.Job Category:Academic StaffEmployment Type:RegularJob Profile:Clinical Assistant ProfessorJob Summary:

The Division of Allergy, Pulmonary and Critical Care at the University of Wisconsin Madison is seeking a Pulmonologist to join our Advanced Pulmonary Service/Lung Transplant Program.

The lung transplant program at the University of Wisconsin Madison, established in 1988, has performed over 1000 lung transplants. Our innovation and expertise result in the shortest wait list times in the region, wait list mortality below the national average and a long history of exceptional patient outcomes. The University of Wisconsin Hospital serves as one of only three lung transplant

centers for the VA Health system. Our lung transplant program manages complex transplant including ECMO bridge to transplant and multi-organ transplant. Our Advanced Lung Disease program includes Cystic Fibrosis, Pulmonary Hypertension, advanced Interstitial Lung Disease and Severe Obstructive Lung Disease, and spans inpatient, general ward and Intensive Care Unit.

  • This position is full or part time, 80%-100%

  • This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

  • This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and repeated every four years.

  • Applicants for this position will be considered for the titles: Clinical Professor or Clinical Associate Professor or Clinical Assistant Professor or Professor (CHS) or Associate Professor (CHS) or Assistant Professor (CHS). The title is determined by the experience and qualifications of the finalist.

  • Candidates who demonstrate the following Knowledge, Skills, and Abilities, will be given be given first consideration

Key Job Responsibilities:
  • Candidates will participate in clinical teaching of fellows, residents and medical students, with an opportunity to participate in didactic teaching.

  • This position will have clinical responsibilities including provision of care (inpatient and outpatient) for patients with Advanced Pulmonary Disease and Lung Transplant.

  • Candidates for the CHS track will have research or education efforts supporting the program and division. The successful candidate will also participate in professional, public and university service.

  • Additional areas of clinical focus could include procedural service, general pulmonary disease and critical care, based on candidate's interest.

School of Medicine and Public Health, Department of Medicine, Division of Allergy, Pulmonary and Critical Care Medicine

At the Division of Allergy, Pulmonary and Critical Care Medicine, we help people with asthma, allergies, lung disorders and critical illness live their healthiest lives.

We lead comprehensive education, research and clinical programs-in partnership with our world-class university and remarkable health system.

We are innovative, collaborative and kind. We strive for excellence and equity. And we make an impact in Wisconsin and beyond.

Compensation:

Negotiable, 12 month

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer OR SMPH University Staff Benefits Flyer.

Required Qualifications:

  • WI medical license by start date of position.

  • ABIM Board-certified or board eligible in pulmonology by start date of position.

  • Completion of a US internal medicine residency and fellowship trained in pulmonary medicine by the start date of the position.

  • Additional training and experience in the management of Lung Transplant candidates and recipients is required, including management of other Advanced Pulmonary Diseases. Fellows are welcome to apply.

Preferred Qualifications:

  • For an appointment at Associate Professor rank on CHS Track, candidates will meet criteria established by the department and as outlined in the School of Medicine and Public Health guidelines for promotion or appointment to Associate or Professor on the CHS Track.

  • For an appointment at Clinical Associate Professor rank on CT Track, candidates will meet criteria established by the department and as outlined in the School of Medicine and Public Health guidelines for promotion or appointment to Associate or Professor on the CT Track.

Education:

MD or DO, or equivalent is required

How to apply:

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

Cover letter
Resume
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

The deadline for assuring full consideration is September 16, 2025; however, the position will remain open and applications may be considered until the position is filled.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas.The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.This position is an ongoing position that will require continuous work eligibilityand will require eligibility to work for the full duration of the appointment.If you are selected for this position, you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you chose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information:

Brianna Bohnsack, PHR, Faculty Recruiter, bbohnsack@medicine.wisc.edu, 608-265-9662
Relay Access (WTRS): 7-1-1: See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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