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Transplant Program Assistant Jobs in Oregon (NOW HIRING)

DaVita

Transplant Liaison - Carmichael, CA

Manzanita, OR · Hybrid

$26 - $31.50/hr

Medical Assistant (MA) or Care Coordination experience required. * Bachelor's degree in Health Care ... Knowledge of transplant evaluations, wait listing processes, and living donor programs

Department of Psychiatry

Psychiatrist- Faculty

Portland, OR · On-site

$265K - $278K/yr

... at an Assistant Professor rank is: $265,000 to $278,552; commensurate with experience and rank ... S.) strongly advocates for a consistent psychiatric presence in transplant programs. Not every ...

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Transplant Program Assistant information

What is a transplant program assistant?

Transplant Program Assistants are specialized administrative professionals who support organ transplant programs in hospitals and clinics. They coordinate communication between patients, medical staff, and external agencies, ensuring the smooth scheduling and documentation of transplant procedures. Their responsibilities often include managing patient records, organizing evaluations, and assisting with regulatory compliance. By handling these vital administrative tasks, they help ensure that transplant processes are efficient and patient-centered.

What skills and qualifications are needed to thrive as a transplant program assistant?

To thrive as a Transplant Program Assistant, you need strong organizational skills, attention to detail, and knowledge of medical terminology, often supported by a background in healthcare administration or a related field. Familiarity with electronic medical records (EMR) systems and scheduling software is typically required, along with knowledge of compliance regulations. Excellent interpersonal communication, discretion, and the ability to multitask under pressure are standout soft skills. These qualifications ensure accurate processing of sensitive information, smooth coordination of patient care, and effective support for transplant teams in a highly regulated environment.

What are some typical challenges a transplant program assistant may face, and how can they effectively manage them?

Transplant Program Assistants often juggle multiple administrative tasks, such as coordinating patient schedules, handling sensitive medical records, and communicating with multidisciplinary teams. One common challenge is managing the high volume and urgency of transplant cases while ensuring accuracy and confidentiality. Staying organized, using robust tracking systems, and maintaining clear communication with clinical staff can help manage these demands effectively. Additionally, being adaptable and proactive in problem-solving greatly contributes to success in this dynamic healthcare environment.

What is the difference between Transplant Program Assistant vs Transplant Coordinator?

AspectTransplant Program AssistantTransplant Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like CCTC may be preferredRequires RN license or healthcare-related degree; certification in transplant coordination is common
Work EnvironmentHospital or transplant center administrative settingClinical setting, working directly with patients and medical teams
Employer & IndustryHospitals, transplant centers, healthcare organizationsHospitals, transplant programs, specialized healthcare facilities
Search & Comparison IntentOften searched for as support or administrative role in transplant programsOften compared as clinical, patient-facing role in transplant care

The main difference is that a Transplant Program Assistant primarily handles administrative tasks and supports the transplant team, while a Transplant Coordinator is a clinical role involving direct patient care and coordination of transplant procedures. Both roles are essential in transplant programs but differ in responsibilities and required credentials.

What are popular job titles related to Transplant Program Assistant jobs in Oregon?

For Transplant Program Assistant jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Transplant Program Assistant jobs in Oregon look for?

The top searched job categories for Transplant Program Assistant jobs in Oregon are:

What cities in Oregon are hiring for Transplant Program Assistant jobs?

Cities in Oregon with the most Transplant Program Assistant job openings:

Transplant Program Assistant jobs near you
Infographic showing various Transplant Program Assistant job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Manager, Transplant Operations

Oregon Health & Science University

Portland, OR

Full-time

Posted 13 days ago

Oregon Health & Science University rating

8.1

Company rating: 8.1 out of 10

Based on 95 frontline employees who took The Breakroom Quiz

169th of 627 rated colleges and universities

Job description

OHSU Clinical Transplant Services includes kidney, pancreas, liver, and heart transplant programs. The Transplant Operations Manager provides operational leadership for all outpatient components of the transplant program, including pre-transplant evaluation, waitlist management, and post-transplant follow-up care. This role is responsible for optimizing clinic operations, improving patient access and throughput, ensuring regulatory compliance, and driving high-quality, patient-centered outcomes across the ambulatory transplant continuum.


Ambulatory Operations & Clinic Management

  • Oversee day-to-day operations of transplant outpatient clinics across all phases (referral/intake, evaluation, waitlist, and post-transplant care).
  • Optimize clinic templates, scheduling workflows, and provider utilization to improve access and reduce cycle times.
  • Manage clinic capacity, no-show rates, and throughput to support timely evaluations and follow-up care.
  • Partner with centralized access teams to streamline referrals, insurance clearance, and patient onboarding.

Access & Patient Flow

  • Lead initiatives to improve time from referral to evaluation and time to listing.
  • Monitor and improve patient flow across multidisciplinary visits (coordinators, providers, diagnostics, social work, financial counseling).
  • Identify and remove barriers to care, including logistical, financial, and health equity challenges.
  • Ensure seamless transitions between inpatient and ambulatory care settings.

Data & Performance Management

  • Track and report key ambulatory KPIs (e.g., referral conversion rates, time to evaluation/listing, clinic access, no-show rates, post-transplant follow-up compliance).
  • Develop and maintain dashboards to inform operational decision-making.
  • Use data analytics to identify performance gaps and implement targeted improvements.

Financial & Resource Management

  • Partner with Transplant Director and finance on ambulatory budgets, staffing models, and clinic productivity.
  • Monitor reimbursement and outpatient revenue cycle performance (e.g., authorization, billing, collections).
  • Ensure efficient resource utilization while maintaining high-quality care.

Team Leadership & Collaboration

  • Lead and support ambulatory transplant staff, including managed care coordinators, medical assistants, schedulers, and administrative personnel.
  • Foster strong interdisciplinary collaboration with physicians, APPs, nursing, social work, nutrition, pharmacy, and financial coordinators.
  • Drive staff engagement, professional development, and performance management.

  • Bachelor’s degree required (Healthcare Administration, Nursing, Business, or related field).
  • 5–8+ years of healthcare operations experience, with a strong emphasis on ambulatory services.

Job Related Knowledge, Skills and Abilities (Competencies):

  • Strong knowledge of ambulatory operations, scheduling optimization, and access management.
  • Familiarity with transplant regulatory requirements (UNOS/OPTN/CMS).
  • Data-driven mindset with strong analytical and reporting skills.
  • Excellent leadership, communication, and stakeholder management abilities.
  • Financial acumen in outpatient operations and reimbursement. 

  • Master’s degree preferred (MHA, MBA, MPH, or similar).
  • Experience in transplant services or complex specialty care programs preferred.
  • Proven experience improving clinic access, throughput, and patient flow.
  • Experience in transplant or specialty ambulatory program management.
  • Experience with EMR systems and transplant reporting tools (e.g., EPIC, UNet). 

Primarily located at OHSU Marquam Hill campus and CHH. May require occasional flexibility for clinic coverage and program needs.

Schedule will be primarily Monday-Friday during business hours, but flexibility in schedule will be dependent on program needs.


We are Oregon's only public academic health center.
In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.
All are welcome.
OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply.
To request reasonable accommodation, contact askhr@ohsu.edu

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About Oregon Health & Science University

Sourced by ZipRecruiter

Oregon Health & Science University (OHSU) is a distinguished institution under the industry of higher education and healthcare, specifically in the field of medical science. Based in Portland, Oregon, US, it maintains a reputation for promoting research, teaching, patient care, and outreach. Established in 1887, OHSU has continually sought to redefine the parameters of healthcare delivery and biomedical discovery through its expansive catalog of programs and initiatives. A galvanizing mission drives OHSU: to improve the health and quality of life for all Oregonians through excellence, innovation, and leadership in health care, education, and research.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Portland, OR, US

Year founded

1887

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