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THE POSITION The City of Carson is now accepting applications for the position of Administrative Secretary Applications will be accepted starting June 18, 2026, until July 03, 2026, at 11:59pm. The City of Carson is seeking an Administrative Secretary that thrives in a dynamic, fast-paced environment, takes initiative, and actively contributes to a more efficient, coordinated, and solutions-driven ITS department. They possess exceptional administrative and secretarial skills, enabling them to relieve the Director of ITS of detailed clerical responsibilities with accuracy, confidentiality, and professionalism.

What the Ideal Candidate will bring: Identifying inefficiencies or recurring issues impacting staff or systems Recognizing communication gaps or workflow bottlenecks Recommending improvements to digital forms, departmental processes, or documentation Tracking recurring technical complaints to help guide IT improvements Helping streamline internal work processes through better organization, tools, or reporting Vacancy Information There is one (1) current full-time (FLSA: Non-Exempt) vacancy with a 4/10 schedule, working Monday through Thursday from 7:00 a.m. to 6:00 p.m. (including a 1-hour unpaid lunch break)

Work hours and/or the work schedule may be adjusted based on the operational needs of the department. The City does not currently offer remote or hybrid work options. Job Summary: Under the direction of a General Manager, performs specialized complex and confidential secretarial and administrative duties.

Primary liaison between the General Manager and City Manager, Elected Officials, managers, supervisors, clerical staff, outside agencies and the general public; may organize and monitor the work of clerical staff. ESSENTIAL DUTIES (These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.) Provides administrative/secretarial support, relieving the General Manager of administrative or clerical details

Coordinates communications and correspondence between General Manager and work group's staff which include issues of a confidential nature. Independently composes difficult correspondence on a variety of matters, which can include material of a confidential nature, from shorthand notes, rough drafts, transcription machine tapes or verbal instructions. Prepares city documents including, but not limited to, personnel action forms, performance evaluations, requisitions and legally required notices.

Reviews and edits documents prepared by work group's staff for accuracy and General Manager's signature. Assists in the gathering, and compiling of information for budget preparation; may monitor budget expenditures. Prepares administrative reports and memoranda; develops office forms and report formats.

May train, provide work direction, and supervise clerical support staff; may assign and review work to assure timely and efficient completion of office work. Receives, screens, and interviews callers on behalf of the General Manager, both in person and on the telephone; evaluates and responds to requests, complaints/concerns; forwards requests, complaints/concerns to appropriate staff for attention; follows up to ensure prompt response or action. Provides information and assistance to work group's managers, supervisors, and clerical staff, other city departments, outside agencies and the public.

Interprets, explains, and applies city laws and guidelines, policies, programs, rules, requirements and procedures. May prepare and distribute meeting notices, agenda, and agenda items; may attend meetings and conferences to record proceedings or receive information; may prepare and distribute action minutes. Opens and reviews incoming mail and documents for General Manager's signature; notes pertinent information for General Manager's consideration and action.

Maintains a variety of confidential information, complex files and records. Maintains calendar for the General Manager; schedules meetings and appointment; makes travel and hotel arrangements. May process timesheets and surveys.

Performs related duties as required. QUALIFICATIONS Education and/or Experience: High school diploma or GED and two (2) years of college level courses or equivalent including or supplemented by secretarial training and five (5) years of current full-time, paid secretarial experience. Experience and/or education may be substituted on a year for year basis.

Knowledge of: Applicable laws, codes, regulations, policies and procedures. Modern office practices, procedures and equipment. Record-keeping techniques.

Personal computer software and hardware. Telephone techniques and etiquette; customer service principles. City organization, operations, policies and objectives.

Correct English usage, grammar, spelling, punctuation and vocabulary; proofreading techniques. Principles and practices of training and providing work direction. Basic budgeting practices and procedures.

Letter and report writing. Mathematical concepts/functions. Accounting, payroll or purchasing system.

Skill and Ability to: Type 60 net words per minute from clear copy. Independently compose letters, memos, or other material. Transcribe dictation accurately at an acceptable rate of speed.

Proofread and edit a variety of documents and reports. Take notes quickly and accurately. Establish and maintain a variety of complex central filing systems.

Apply and explain applicable laws, codes, rules, regulations, policies and/or procedures. Research, compile, and organize material and summarize in report-form. Add, subtract, multiply and divide quickly and accurately.

Operate a variety of office machines and equipment including personal computer and related software. Analyze situations accurately and adopt an effective course of action. Understand and follow oral and written directions.

Exercise independent judgment and discretion and maintain confidentiality. Train and provide work direction to office clerical support. Effectively communicate both orally and in writing.

Establish and maintain cooperative and effective working relationships with others. Organize and prioritize work assignments. License and/or Certificate: Typing certificate of 60 net words per minute obtained within 12 months is required at the time of application.

WORKING CONDITIONS Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally: Require talking, hearing, and vision (which may be corrected) to read small print. Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.

Perform work which is primarily sedentary and repetitive. Is subject to inside environmental conditions. May be required to attend periodic evening meetings and/or to travel within and out of city boundaries to attend meetings.

Recruitment Process: This recruitment is open until July 3, 2026, at 11:59 pm. To be considered, please submit an online application and required Typing certificate as listed under qualifications. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in the recruitment process, which will consist of the following sections: Supplemental Questionnaire, no weight Written exam, weighted at 100% Final Selection Interview The Human Resources Department reserves the right to adjust, modify, delete and/or change the above exam types and/or weights. Supplemental questionnaires are used to evaluate applicant's indicated abilities with the ideal candidate profile.

The Human Resources Department reserves the right to invite those amongst the highest scoring to the next phase of the recruitment. Appointment: Any offer of employment, or acceptance of an employment offer, is contingent upon passing pre-employment physical, background check and other required tests. All new employees are required to take a loyalty oath.

Other Information: The City of Carson is an Equal Opportunity Employer, dedicated to fostering a diverse and inclusive workplace. We believe in the strength that comes from different perspectives and experiences, and we are committed to building a workforce that reflects the vibrant diversity of our community. This commitment is embraced at all levels of our organization, from our management staff to our policymakers.

We partner with our staff and community organizations to ensure our policies and practices remain transparent and equitable. As part of this commitment, we regularly publish updated demographic information on our workforce, including data on diversity and pay equity by race and gender. In accordance with the California Fair Chance Act, the City of Carson will consider all qualified applicants, including those with a criminal history.

Applicants are not required to disclose their criminal history or undergo a background check until receiving a conditional job offer. If any concerns arise from a background check, and the conviction is directly related to the role, applicants will have the opportunity to provide context, present mitigating evidence, or dispute the report's accuracy. For more information about the Fair Chance Act, please visit https://calcivilrights.ca.gov/fair-chance-act

The City of Carson intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If you need a special accommodation during the recruitment process or would like this information in an alternative format, please contact Human Resources at (310) 952-1736. IMPORTANT NOTICE: This recruitment is Open CURRENT CITY OF CARSON EMPLOYEES: Please do not use your City of Carson email address as part of this application.

You must indicate a personal email address in order to receive communication and/or notices from Human Resources throughout the recruitment process.