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Transcript Proofreading Jobs in California (NOW HIRING)

Office of Legislative Counsel

Proofreader

Sacramento, CA · On-site

$5.7K - $5.9K/mo

  • Medical

  • Life

  • Retirement

  • PTO

... proofreading various legislative documents in support of the California State Legislature ... school transcripts. Confidential information that should be excluded or removed from these ...

Pajouh Automotive Center

Receptionist

Chico, CA · On-site

$16 - $21/hr

... and transcription, designing forms, and other office procedures and terminology. Customer and ... Perform administrative support tasks, such as proofreading, transcribing handwritten information ...

Troutman Pepper

Paralegal

San Francisco, CA · Hybrid

... loading transcripts, and coding documents. * Assist with deposition preparation, including ... Excellent grammar, punctuation, and proofreading skills. * Ability to work independently and use ...

Troutman Pepper

Paralegal

Los Angeles, CA · Hybrid

... loading transcripts, and coding documents. * Assist with deposition preparation, including ... Excellent grammar, punctuation, and proofreading skills. * Ability to work independently and use ...

Troutman Pepper

Paralegal

San Diego, CA · Hybrid

... loading transcripts, and coding documents. * Assist with deposition preparation, including ... Excellent grammar, punctuation, and proofreading skills. * Ability to work independently and use ...

Dickinson Wright PLLC

Litigation Legal Assistant

Mountain View, CA · On-site

$24.04 - $40.87/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Utilize office technology, including computers, word processing software, transcription tools ... proofreading proformas, making edits, and processing invoices for client matters. * Track and ...

Troutman Pepper

Paralegal

San Diego, CA · On-site

... loading transcripts, and coding documents. * Assist with deposition preparation, including ... Excellent grammar, punctuation, and proofreading skills. * Ability to work independently and use ...

City of Downey, CA

Executive Secretary

Downey, CA · On-site

... typing and proofreading documents, independently composing correspondence and routine reports ... transcription equipment is essential. Bilingual in Spanish is highly desirable. A current and ...

Gibson Dunn

Litigation Paralegal

Los Angeles, CA · On-site

$120K/yr

  • Medical

  • Life

  • Retirement

  • PTO

... and transcripts. * Assisting with calendaring case deadlines. * Assisting with drafting court ... Proofreading, cite checking and Bluebooking court briefs and discovery documents. * Assisting with ...

Proskauer

Senior Paralegal

Los Angeles, CA · On-site

$100K - $145K/yr

Cite-checking, Shepardizing, Bluebooking and proofreading court filings and related position papers ... Digesting/summarizing deposition and other transcripts including expert witnesses * Assisting in ...

Proskauer

Senior Paralegal

Los Angeles, CA · On-site

$100K - $145K/yr

Cite-checking, Shepardizing, Bluebooking and proofreading court filings and related position papers ... Digesting/summarizing deposition and other transcripts including expert witnesses * Assisting in ...

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All JobsTranscript Proofreading JobsTranscript Proofreading Jobs in California

Transcript Proofreading information

See California salary details

$29.1K

$49.6K

$75K

How much do transcript proofreading jobs pay per year?

As of Aug 18, 2026, the average yearly pay for transcript proofreading in California is $49,635.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,400.00 and $51,300.00 per year, depending on experience, location, and employer.

What is transcript proofreading?

Transcript proofreading is the process of reviewing and correcting written transcripts, typically of legal proceedings, to ensure accuracy, proper grammar, and correct formatting. Proofreaders compare the transcript to the audio or stenographic notes, checking for typographical errors, misheard words, and inconsistencies. This role is essential in the legal field, as accurate transcripts are crucial for court records and legal documentation. Transcript proofreaders must have a keen eye for detail, strong language skills, and familiarity with legal terminology.

What are the key skills and qualifications needed to thrive as a transcript proofreader?

To thrive as a Transcript Proofreader, you need excellent grammar, punctuation, and spelling skills, along with a keen eye for detail and accuracy, typically supported by relevant coursework or training in English or proofreading. Familiarity with transcript formats, legal or medical terminology, and the use of proofreading software or digital tools such as PDF editors is highly beneficial. Strong time management, focus, and communication skills set exceptional proofreaders apart, enabling them to meet deadlines and clarify ambiguities efficiently. These abilities ensure transcripts are error-free, clear, and professionally presented, which is crucial for client satisfaction and maintaining high industry standards.

What are some common challenges faced by transcript proofreaders, and how can they be managed effectively?

Transcript proofreaders often face challenges such as tight deadlines, maintaining high levels of accuracy, and working with audio files that may have unclear speech or technical jargon. Managing these challenges typically involves developing strong time management skills, building a glossary of industry-specific terms, and using specialized software to streamline the proofreading process. Collaborating with transcriptionists and clients to clarify uncertainties can also help ensure the final transcript meets quality standards.

What is the difference between Transcript Proofreading vs Transcriptionist?

AspectTranscript ProofreadingTranscriptionist
Primary RoleReviewing and correcting transcripts for accuracy and grammarConverting audio/video recordings into written text
Skills NeededStrong language, editing, and proofreading skillsGood listening, fast typing, and comprehension skills
Work EnvironmentTypically remote, freelance or contract basisRemote or on-site, often with deadlines
CertificationsOften preferred but not required; proofreading/editing certificationsNone usually required, but fast typing and language skills are essential

While both roles involve working with text derived from audio or video, Transcript Proofreading focuses on reviewing and correcting transcripts for accuracy, whereas a Transcriptionist creates the transcripts from recordings. Both roles require strong language skills, but transcription emphasizes listening and typing speed, while proofreading emphasizes editing and language accuracy.

Are transcript proofreaders in demand?

Transcript proofreaders are in steady demand as the need for accurate transcription services grows across industries such as legal, medical, and media. The role often requires strong language skills and attention to detail, with opportunities available for remote work and freelance projects.

How do you become a transcript proofreader?

To become a transcript proofreader, you typically need strong language skills, attention to detail, and proficiency with transcription and editing tools. Many employers prefer candidates with a high school diploma or equivalent, and some may require prior proofreading or editing experience, along with good time management skills for remote or flexible work schedules.

How much do transcript proofreaders make?

Transcript proofreaders typically earn between $10 and $25 per hour, depending on experience, skill level, and the complexity of the transcripts. Many work as freelancers or remote contractors, with some earning additional income through multiple clients or projects.

What cities in California are hiring for Transcript Proofreading jobs?

Cities in California with the most Transcript Proofreading job openings:

Transcript Proofreading jobs near you
Infographic showing various Transcript Proofreading job openings in California as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 75% Full Time, 22% Part Time, and 1% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $49,635 per year, or $23.9 per hour.

Substitute Secretary (August 2026)

Vallejo City Unified School District

Vallejo, CA • On-site

Other

Posted 17 days ago

Vallejo City Unified School District rating

7.8

Company rating: 7.8 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

135th of 632 rated elementary and secondary schools

Job description

About the Employer
Mission/ Vision: We believe highly qualified teachers and top performing support staff are the key to student achievement. In alignment with the VCUSD Strategic plan, the Human Resources Department allocates resources, provides daily guidance and support to all District employees. Through proactive and engaging recruitment and retention efforts, we continue to promote a safe, supportive, and engaging learning environment. Our goal is to provide excellent customer service through timely, accurate, and respectful communications.
Goal: To provide effective and efficient procession of applicants, and prompt completion of hiring steps. We want to ensure that all employees receive excellent support services leading to high retention rates.
Job Description / Essential Elements:
The Substitute Clerica/Secretary, under the supervision of a manager or other designated employee, performs a wide variety of routine clerical duties; may give routine information to the public; may fill vacancies in the same or high classification during vacations and other absences.
Performs a wide variety of clerical duties, including typing,proofreading, filing, checking, recording information or records, answering the telephone and waiting on the public, giving routine information, procedural or directional questions; types from oral direction, rough draft, copy or notes; use common office machines and other office equipment; mail out letters, forms and applications; receives, sorts and distributes incoming mail and other papers and documents; runs errands; may assist in compiling or typing financial statements and other statistical information; and performs other related duties as assigned. A Substitute Clerical/Secretary may be under the leadership of a higher level secretary or may report directly to a manager. A Substitute Clerical/Secretary takes on the responsibility of a desk project or assignment.
Knowledge of modern office methods, practices and procedures; knowledge of computer systems; knowledge of English usage, spelling, grammar and punctuation forms of correspondence and filing system.
Perform clerical work with speed and accuracy; understand and carry out oral and written instructions; give and receive information over the telephone rapidly and accurately, speak clearly, using pleasant and courteous telephone procedures; operate multiple telephone switchboard; type accurately at a rate of not less than 45 wpm; work cooperatively with others.
Two years experience in general office work.
Graduation from high school, including courses in typing and office practice.
Requirements / Qualifications
  • Letter(s) of Recommendation (Letter of Recommendation)
  • Proof of HS Graduation (High School or Equivalent. HS Transcripts acceptable. College Transcripts can be submitted in lieu of High School Documents)
  • Resume (Resume)

Comments and Other Information
NONDISCRIMINATION STATEMENT
We are an equal opportunity employer and are committed to broadening the diversity of our workplace. All applications and resumes are welcome. The Vallejo City Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived race, religious creed, color, national origin, ancestry, age, parental, family, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex (sexual harassment), or sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.
For concerns regarding discrimination, harassment, intimidation or bullying in employment, you should immediately contact Gigi Patrick, Assistant Superintendent of Human Resources/Eleanor Bruton, Director of Human Resources and Coordinators for Nondiscrimination in Employment at 707-556-8921, 665 Walnut Ave., Vallejo, CA, 94592

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