Transaction Assistant Jobs in Houston, TX (NOW HIRING)

At Northmarq, you can be part of something special. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. We offer you a career path with best-in-class training, and we foster inclusive teams committed to collaboration, mentoring, and growth. At Northmarq, we will help you unlock your potential – whether you are an industry veteran or you're just getting started. Your new career is waiting. Start something special today. Northmarq was voted by Real Estate Forum as one of The Best Places to Work in Commercial Real Estate! 

Northmarq is currently seeking a dynamic individual for the role of a Commercial Investment Sales Transaction Manager in our Houston office. The Transaction Manager will work directly with our Commercial Investment Sales senior team members and play a key role in the team's day-to-day operations. The ideal candidate will possess hyper-organizational skills as well as the ability to exercise independent judgment to plan, prioritize, and organize a diverse workload in a fast-paced environment. The role is a client-facing opportunity; therefore, customer service experience is preferred, and a high level of professionalism is imperative and expected. 

Northmarq does not provide immigration sponsorship for this position. Candidates must possess unrestricted authorization to work in the U.S. for any employer, without the need for sponsorship now or in the future, to be considered for this position.

*This position is an in-office position, with an immediate start date.

Position Responsibilities: 

• Transaction & Deal Management: Oversee transactions from listing agreement and Letter of Intent (LOI) through closing, ensuring milestones, deliverables, documentation, and timelines are completed accurately and on schedule. 

• Client & Broker Support: Proactively support brokers in managing and strengthening client relationships, providing timely transaction updates and maintaining clear communication throughout the deal process. 

• Salesforce & Deal Tracking: Create, maintain, and monitor deals in Salesforce, ensuring accurate and up-to-date records. Partner with the team to identify opportunities to improve Salesforce functionality and transaction management processes. 

• Due Diligence & Documentation: Organize, manage, and distribute due diligence materials, including environmental reports, appraisals, title documentation, leases, and other property-related materials. Draft and coordinate offers, purchase and sale agreements, transaction notices, and related correspondence. 

• Buyer & Offer Coordination: Manage the buyer and offer process, including tracking offers, coordinating required documentation, and supporting brokers and clients throughout negotiations and transaction execution. 

• Closing Coordination: Manage the closing process, including escrow and title coordination, compliance requirements, commission tracking, and communication with clients, brokers, lenders, legal counsel, tax professionals, title officers, and internal teams. 

• Third-Party Coordination: Coordinate property site visits, prospective buyer tours, third-party inspections, and other transaction-related activities with external partners and stakeholders. 

• Research & Database Management: Conduct research as needed and assist with the development and maintenance of proprietary contact and transaction databases. 

What We're Looking For: 

• Bachelor's degree required. 

• Minimum of 2+ years of experience in commercial real estate and transaction coordination is required. 

• Strong understanding of commercial real estate transactions, closings, including documentation, legal requirements, due diligence, and industry practices. 

• Proficiency in Microsoft Office Suite; experience with Salesforce and/or project management tools is preferred. 

• Strong project management and organizational skills, with exceptional attention to detail and the ability to manage multiple transactions, priorities, and deadlines simultaneously. 

• Strong client service and relationship-building skills, with the ability to work effectively with clients, brokers, and other internal and external stakeholders. Negotiation skills preferred. 

• Effective written and verbal communication skills, with the ability to communicate professionally with individuals at all levels. 

• Strong critical-thinking and problem-solving skills, with a proactive and resourceful approach to resolving issues. 

• Ability to work independently and collaboratively while operating with a sense of urgency and adaptability in a fast-paced, high-volume environment. 
• Current real estate license or willingness to obtain one upon employment. 

Northmarq offers a highly competitive benefits package including: medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more!

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