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Training Operations Assistant Jobs in Ohio (NOW HIRING)

The K Company, Inc.

Operations Assistant

Akron, OH · On-site

$19 - $23/hr

Training & development * Wellness resources JOB TITLE: Operations Assistant DEPARTMENT: Commercial HVAC Service Operations REPORTS TO: Procurement & Warranty Manager POSITION SUMMARY The Operations ...

Apply Early

The K Company, Inc.

Operations Assistant

Akron, OH · On-site

$19 - $23/hr

Training & development * Wellness resources JOB TITLE: Operations Assistant DEPARTMENT: Commercial HVAC Service Operations REPORTS TO: Procurement & Warranty Manager POSITION SUMMARY The Operations ...

SilcoFS

Operations Assistant (Permits)

Columbus, OH · On-site

Operations Assistant (Permits) Location: Columbus, OH Silco Fire & Security isn't just a company ... paid training. The Company also boasts a 401(k) program with company matching and tuition ...

Hulcher Services, Inc

GM - Operations

Walbridge, OH · On-site

$120K - $130K/yr

Training * Coaching * Root Cause Analysis * Incident Investigation * Enforcement of Safety rules ... Analyzes sales statistics to formulate strategy and to assist in promoting sales * Maintains ...

Hulcher Services Inc

GM - Operations

Walbridge, OH

$120K - $130K/yr

Training * Coaching * Root Cause Analysis * Incident Investigation * Enforcement of Safety rules ... Analyzes sales statistics to formulate strategy and to assist in promoting sales * Maintains ...

Hulcher Services, Inc.

GM - Operations

Walbridge, OH · On-site

$120K - $130K/yr

Training * Coaching * Root Cause Analysis * Incident Investigation * Enforcement of Safety rules ... Analyzes sales statistics to formulate strategy and to assist in promoting sales * Maintains ...

Apply Early

ACRT

Arborist Training Program Coordinator

Stow, OH · On-site

Maintain and assist in managing the online Arborist Training store and promotion codes * Assist in collaborating with Accounting, Operations, and other departments to ensure smooth workflows ...

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Training Operations Assistant information

What are some common challenges faced by a Training Operations Assistant, and how can they be managed?

As a Training Operations Assistant, one of the main challenges is coordinating schedules and logistics for multiple training sessions, often with tight deadlines and last-minute changes. Managing training materials, communicating with trainers and participants, and ensuring that all resources are in place requires strong attention to detail and adaptability. To overcome these challenges, it's helpful to develop robust organizational systems, maintain clear communication channels, and proactively anticipate potential issues. Regular collaboration with trainers, HR, and administrative staff also supports smoother operations and helps address any unforeseen obstacles.

What does a Training Operations Assistant do?

A Training Operations Assistant supports the planning, coordination, and execution of training programs within an organization. Their responsibilities often include scheduling training sessions, preparing materials, managing attendee lists, and handling logistical details. They serve as a key point of contact for trainers and participants, ensuring that events run smoothly. Additionally, they may assist with tracking attendance, gathering feedback, and maintaining training records to help measure the effectiveness of training initiatives.

What is the difference between Training Operations Assistant vs Training Coordinator?

AspectTraining Operations AssistantTraining Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in training or administrationBachelor's degree often preferred; certifications in training or HR beneficial
Work EnvironmentOffice setting, supporting training logistics and operationsOffice or training environment, managing training programs and schedules
Employer & Industry UsageCommon in corporate, educational, and government sectorsWidely used in corporate, nonprofit, and educational organizations
Search & Comparison IntentOften searched together due to overlapping duties in training supportCompared for roles involving training program management

The Training Operations Assistant primarily focuses on supporting the logistical and operational aspects of training programs, while the Training Coordinator manages the planning, scheduling, and execution of training sessions. Both roles often work closely within organizations but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a Training Operations Assistant, and why are they important?

To thrive as a Training Operations Assistant, you need strong organizational abilities, attention to detail, and experience with scheduling and logistical coordination, often supported by a background in administration or human resources. Familiarity with learning management systems (LMS), office productivity software, and basic data tracking tools is typically required. Excellent communication, problem-solving skills, and the ability to collaborate with trainers and participants help set top performers apart. These skills ensure training sessions run smoothly, participants are well-supported, and overall training objectives are met efficiently.
What cities in Ohio are hiring for Training Operations Assistant jobs? Cities in Ohio with the most Training Operations Assistant job openings:
Training Operations Assistant jobs near you
Operations Assistant

Operations Assistant

The K Company, Inc.

Akron, OH • On-site

$19 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 18 days ago

Be an early applicant

Job description

Benefits:
  • 401(k)
  • Company parties
  • Competitive salary
  • Health insurance
  • Paid time off
  • Profit sharing
  • Training & development
  • Wellness resources

JOB TITLE: Operations Assistant
DEPARTMENT: Commercial HVAC Service Operations
REPORTS TO: Procurement & Warranty Manager
POSITION SUMMARY
The Operations Assistant provides both administrative and hands-on operational support for the Commercial HVAC Service Department. This position assists with warranty administration, equipment and parts returns, subcontractor agreements, service documentation, inventory coordination, and general operational support. The ideal candidate is highly organized, detail-oriented, and willing to work both in the office and in warehouse or field-support environments as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Warranty and Returns Administration
  • Process equipment and parts warranty claims with manufacturers and suppliers.
  • Review technician documentation to verify warranty eligibility.
  • Coordinate Return Material Authorizations (RMAs) and track returned parts.
  • Monitor warranty claim status and follow up on pending approvals and credits.
  • Maintain warranty records and supporting documentation.
  • Assist accounting with warranty reimbursement tracking and reconciliation.
Subcontractor Administration
  • Assist with onboarding subcontractors and maintaining vendor records.
  • Collect and track certificates of insurance, W-9 forms, licenses, and compliance documents.
  • Prepare subcontract agreements and coordinate execution of contracts.
  • Maintain subcontractor files and agreement databases.
  • Track agreement expiration dates and renewal requirements.
  • Support project and service managers with subcontractor coordination.
Warehouse and Operational Support
  • Assist with receiving, organizing, and tracking returned equipment and parts.
  • Coordinate shipment of warranty return items to manufacturers and vendors.
  • Maintain accurate inventory records related to warranty and return materials.
  • Assist with material staging and operational logistics as needed
Reporting and Documentation
  • Generate operational reports related to warranty recoveries, subcontractor compliance, and service activities.
  • Maintain organized electronic and physical filing systems.
  • Assist with process improvement initiatives and operational efficiency programs.
QUALIFICATIONS
  • High school diploma or equivalent required.
  • Associate degree in business, operations, construction management, or related field preferred.
  • Two or more years of experience in operations, service administration, construction administration, warranty coordination, or related roles.
  • Experience in HVAC, mechanical contracting, construction, industrial services, or facilities management preferred.
  • Strong proficiency with Microsoft Office, particularly Excel and Outlook.
  • Strong organizational and time-management skills.
  • Ability to manage multiple priorities and deadlines.
  • Excellent communication and customer service skills.
PREFERRED SKILLS
  • Knowledge of commercial HVAC equipment and service operations.
  • Experience processing warranty claims and vendor returns.
  • Familiarity with subcontractor agreements and compliance documentation.
  • Inventory and warehouse coordination experience.
  • Contract administration experience.
PHYSICAL REQUIREMENTS
  • Ability to work in both office and warehouse environments.
  • Ability to lift and move materials weighing up to 40 pounds.
  • Ability to stand, walk, bend, and perform light physical work as needed.
  • Ability to operate office equipment and computer systems.
COMPENSATION
  • Competitive hourly wage: $19.00$23.00 per hour based on experience.
  • Medical, dental, and vision insurance.
  • 401(k) Opportunity with supplemental Profit Sharing
  • Paid vacation and holidays.
  • Professional development opportunities.