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Trademark Executive Assistant Jobs (NOW HIRING)

Kim IP

Executive Assistant Law Practice

Voorhees, NJ · On-site

$20 - $27/hr

... corporations in patent, trademark, copyright, and intellectual property litigation matters ... The Executive Assistant will primarily support the Managing Partner while also assisting with firm ...

Lab Alley

Executive Assistant

Austin, TX · On-site

A trusted Executive Assistant to manage the calendar, keep priorities aligned across a wide range ... Collaborate with the CVO, Marketing, and internal stakeholders on trademark administration, brand ...

Lab Alley

Executive Assistant

Austin, TX

A trusted Executive Assistant to manage the calendar, keep priorities aligned across a wide range ... Collaborate with the CVO, Marketing, and internal stakeholders on trademark administration, brand ...

Lab Alley

Executive Assistant

Austin, TX · On-site

A trusted Executive Assistant to manage the calendar, keep priorities aligned across a wide range ... Collaborate with the CVO, Marketing, and internal stakeholders on trademark administration, brand ...

Lab Alley

Executive Assistant

Austin, TX · On-site

A trusted Executive Assistant to manage the calendar, keep priorities aligned across a wide range ... Collaborate with the CVO, Marketing, and internal stakeholders on trademark administration, brand ...

Lab Alley LLC

Executive Assistant

Austin, TX · On-site

A trusted Executive Assistant to manage the calendar, keep priorities aligned across a wide range ... Collaborate with the CVO, Marketing, and internal stakeholders on trademark administration, brand ...

CR Fletcher

IP Legal Assistant

Syracuse, NY · On-site

... and trademark matters. The ideal candidate will possess strong legal support experience ... Provide executive assistant support such as scheduling meetings, managing calendars, securing ...

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Trademark Executive Assistant information

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$30K

$64.5K

$102.5K

How much do trademark executive assistant jobs pay per year?

As of Sep 11, 2026, the average yearly pay for trademark executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What does a Trademark Executive Assistant do?

A Trademark Executive Assistant supports trademark attorneys or executives in managing the administrative and organizational aspects of trademark portfolios. Their responsibilities typically include preparing and filing trademark applications, managing deadlines, maintaining records, coordinating communications with clients or external counsel, and assisting with trademark searches and renewals. They play a crucial role in ensuring that all trademark processes run smoothly and deadlines are met, helping organizations protect their intellectual property rights.

What are some common challenges faced by a Trademark Executive Assistant, and how can they be managed effectively?

Trademark Executive Assistants often juggle multiple priorities, such as coordinating with legal teams, managing deadlines for trademark filings, and handling sensitive documentation. Staying organized and maintaining clear communication with attorneys and paralegals is crucial to prevent missed deadlines and ensure compliance with trademark laws. Utilizing specialized docketing software and regularly updating task lists can help manage these challenges and contribute to a more efficient workflow.

What are the key skills and qualifications needed to thrive as a Trademark Executive Assistant, and why are they important?

To thrive as a Trademark Executive Assistant, you need strong organizational skills, attention to detail, and a solid understanding of trademark law or intellectual property processes, often supported by a relevant degree or paralegal certification. Familiarity with trademark management databases (such as WebTMS), docketing systems, and office productivity software is typically required. Excellent communication, discretion, and multitasking abilities help you excel in supporting executives and coordinating with legal teams. These skills and qualities are crucial for ensuring accurate trademark filings, meeting critical deadlines, and maintaining the confidentiality and smooth operation of trademark portfolios.

What is the difference between Trademark Executive Assistant vs Trademark Coordinator?

AspectTrademark Executive AssistantTrademark Coordinator
CredentialsTypically requires administrative experience, familiarity with legal or trademark processesOften requires legal or trademark-specific certifications or coursework
Work EnvironmentSupports executives in legal or corporate departments, fast-paced office settingAssists with trademark registration, monitoring, and enforcement tasks
Employer & IndustryLegal firms, corporate legal departments, IP firmsLegal departments, IP firms, corporate legal teams

The Trademark Executive Assistant primarily provides administrative support to executives involved in trademark matters, focusing on scheduling, correspondence, and document management. In contrast, the Trademark Coordinator handles specific trademark registration, monitoring, and enforcement activities. Both roles require familiarity with legal processes, but the Executive Assistant emphasizes administrative skills, while the Coordinator focuses on trademark procedures and compliance.

What are popular job titles related to Trademark Executive Assistant jobs?

For Trademark Executive Assistant jobs, the most frequently searched job titles are:

Infographic showing various Trademark Executive Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant - Trademark

Menlo Park, CA • On-site

Mintex Technology
See more jobs at Mintex Technologyexternal

Full-time

Re-posted 8 days ago

Job description

  • Title: Executive Assistant – Trademark
  • Location: Silicon Valley, CA (Hybrid – 3 days onsite)
  • Schedule: Monday–Friday, 8:30 AM – 5:30 PM
  • Employment Type: Full-Time (40 hours/week)
Position Summary

The Executive Assistant will provide high-level administrative, operational, and client service support to attorneys, paralegals, and the Trademark Practice Group Leader. This role combines trademark prosecution support, client onboarding, business development coordination, billing assistance, practice administration, and executive-level support.

Key Responsibilities

Trademark Support

  • Draft, review, and revise trademark-related correspondence, memoranda, and engagement letters.
  • Utilize USPTO systems including TSDR and TESS, as well as trademark watch services.
  • Research trademark records and maintain trademark portfolio summaries.
  • Monitor and track critical deadlines to ensure timely trademark filings.

Client Engagement & Onboarding

  • Prepare engagement letters, including fee structures, rates, and discounts.
  • Coordinate conflict checks with the Conflicts Department.
  • Process new business memoranda and client onboarding documentation.
  • Establish and maintain client matters within Propel and ShareRoom systems.

Business Development

  • Maintain partner contact databases and business development records.
  • Track outreach activities and follow-up initiatives.
  • Draft and schedule content for LinkedIn and other professional social media platforms.
  • Update attorney biographies, profiles, and marketing materials.

Client Billing

  • Review and edit monthly prebills and client invoices.
  • Monitor engagement arrangements and billing compliance.
  • Assist with accounts receivable tracking and collection efforts.

Practice Administration

  • Maintain reports, budgets, and operational records.
  • Support trademark practice group initiatives and administrative projects.
  • Ensure compliance with firm policies and trademark group procedures.

Executive Support

  • Manage complex calendars, appointments, and scheduling priorities.
  • Coordinate domestic and international travel arrangements.
  • Serve as a gatekeeper for attorney and partner schedules.
  • Attend meetings as needed and provide follow-up support.
  • Draft confidential correspondence and handle sensitive information with discretion.
Qualifications
  • Minimum 3 years of experience supporting law firm partners or C-level executives.
  • At least 3 years of experience supporting domestic and international trademark prosecution and dispute matters.
  • Strong proficiency in Microsoft Office Suite and Adobe Acrobat.
  • Bachelor's degree or equivalent experience required.