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Trade Processing Administrator Jobs (NOW HIRING)

Intermountain Home Services

Trade Administrator

Sandy, UT · On-site

$20 - $26/hr

Intermountain Home Services is seeking a highly organized and detail-oriented Trade Administrator ... Process applications for utility rebates, permits and registrations as required * Reorder ...

InvestedintheMission

NY · On-site

Support audits and self-assessments to identify and close process gaps * Design and deliver trade compliance training programs for engineering, supply chain, and program management stakeholders ...

Cetera

Trader

Dallas, TX · On-site

Improve trading processes and participate in special projects. Provide exceptional service to ... (dba Cetera Holdings, an affiliate of Cetera). All the referenced entities are under common ...

Cetera

Trader

Dallas, TX · On-site

Improve trading processes and participate in special projects. Provide exceptional service to ... (dba Cetera Holdings, an affiliate of Cetera). All the referenced entities are under common ...

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Trade Processing Administrator information

What is a trade processing administrator?

Trade Processing Administrators are financial professionals responsible for ensuring the accurate and timely processing of financial transactions, such as trades in stocks, bonds, or other securities. They handle the administrative tasks involved in trade settlement, reconciliation, and record keeping. Their role is crucial in minimizing errors, ensuring compliance with regulatory requirements, and supporting smooth operations within investment firms or banks. Trade Processing Administrators often liaise with traders, brokers, custodians, and other stakeholders to resolve discrepancies and ensure all transactions are processed efficiently.

What are the key skills and qualifications needed to thrive as a trade processing administrator, and why are they important?

To thrive as a Trade Processing Administrator, you need strong analytical skills, attention to detail, and a background in finance or business, often supported by a relevant degree. Familiarity with trade settlement systems like SWIFT, Bloomberg, and reconciliation software, as well as knowledge of regulatory compliance, is typically required. Excellent organizational abilities, problem-solving skills, and effective communication are crucial soft skills for managing trade discrepancies and collaborating with internal and external stakeholders. These competencies ensure accurate and timely trade processing, minimize errors, and support the smooth functioning of financial operations.

What are some common challenges faced by trade processing administrators and how can they be managed?

Trade Processing Administrators often face challenges such as managing high transaction volumes, ensuring accuracy under tight deadlines, and resolving discrepancies between trade records and counterparties. Staying organized and maintaining excellent attention to detail are crucial to avoid costly errors. Collaboration with other teams, such as compliance and settlements, is also vital to quickly address issues and keep trade flows running smoothly. Regular training and keeping up-to-date with regulatory changes can further help minimize risks and improve performance in this role.

What is the difference between Trade Processing Administrator vs Trade Operations Specialist?

AspectTrade Processing AdministratorTrade Operations Specialist
Required CredentialsTypically requires a finance or related degree, certifications like CFA or FINRA are a plusSimilar credentials, often with additional certifications in trade compliance or risk management
Work EnvironmentFinancial institutions, trading firms, asset management companiesBanking, investment firms, hedge funds
Employer & Industry UsageCommonly used in trading and asset management sectorsUsed across trading desks, compliance, and operations teams
Search & Comparison IntentOften compared for roles involving trade settlement and processingBroader scope including trade lifecycle management

The Trade Processing Administrator primarily focuses on the accurate processing and settlement of trades, ensuring compliance with regulations. The Trade Operations Specialist has a broader role, overseeing the entire trade lifecycle, including risk management and reporting. Both roles require similar credentials and are found in similar environments, but the Specialist often handles more complex operational tasks.

What are popular job titles related to Trade Processing Administrator jobs?

For Trade Processing Administrator jobs, the most frequently searched job titles are:

Senior Trade Compliance Administrator

Manassas, VA

Electra
11 - 50 employees
Learn more about Electraexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

About Electra

At Electra, we're building the EL9 — a nine-passenger, hybrid-electric aircraft that takes off and lands in 150 feet. Our Ultra Short technology unlocks thousands of new operating locations and enables what we call Direct Aviation: quiet, point-to-point regional travel that gets people from where they are to where they want to go, without the congestion of major airports or the noise of conventional aviation.

A global company, headquartered in Manassas, VA, Electra is backed by Lockheed Martin, Honeywell, and Safran, has filed for FAA Part 23 type certification, and carries 2,000+ intent to purchase from operators worldwide. We're a team of ~100 people moving fast toward first EL9 test flights in 2027 and certification by late 2029 or 2030. Every hire matters at this stage — and this role is no exception.

The Role

As our Senior Trade Compliance Administrator, you'll own the administration and execution of Electra's trade compliance program - spanning export control under ITAR and EAR, OFAC obligations, and import compliance as we scale our supply chain and manufacturing operations. You'll be the subject matter expert embedded across engineering, program management, HR, and supply chain, ensuring that compliance is built into how we operate, not bolted on after the fact.

This is a high-ownership role at a company where trade compliance isn't a back-office function - it's foundational to our ability to operate, partner internationally, and protect the technology we're building. You'll work directly with senior leadership and interface regularly with external counsel and government agencies.

What You'll Do

Export Regulatory Compliance

  • Administer Electra's compliance programs under ITAR, EAR, OFAC, and other applicable export regulations
  • Classify products, technical data, and services under U.S. export control laws and maintain current awareness of regulatory changes
  • Implement regulatory updates across the organization as they occur

Licensing & Documentation

  • Prepare, submit, and track export license applications and agreements, including DSPs, TAAs, and MLAs
  • Maintain audit-ready records of licenses, classifications, and supporting documentation in alignment with recordkeeping requirements

Transaction Screening & Risk Assessment

  • Conduct restricted party screenings (RPS) and embargo checks for customers, vendors, and partners
  • Review transactions and activities for export control risks; escalate issues appropriately
  • Support due diligence efforts for international engagements

Import Compliance

  • Support HTS classification and customs documentation for inbound materials and components
  • Coordinate with customs brokers and freight forwarders to ensure compliant import transactions
  • Assist in identifying import duty and tariff implications as supply chain volume grows

Cross-Functional Program Support

  • Partner with engineering, program management, HR, and supply chain to embed compliance into business operations
  • Advise on export-controlled data handling, including access controls and technology transfers
  • Review contracts and statements of work for trade compliance implications

Training & Awareness

  • Develop and deliver export and import compliance training for employees across functions and programs
  • Promote awareness of trade compliance obligations at all levels of the organization

Audit & Monitoring

  • Lead internal audits, assessments, and government inquiries
  • Identify compliance gaps, drive corrective action plans, and track key compliance metrics

What You Bring

  • 8+ years of professional experience, including 2–3+ years focused on export compliance, trade compliance, or regulatory operations; defense or aerospace industry experience required
  • Deep working knowledge of ITAR, EAR, and related U.S. export control regulations
  • Hands-on experience preparing and managing DSPs, TAAs, and MLAs
  • Familiarity with export compliance systems such as OCR EASE, SAP GTS, or similar tools
  • Experience supporting government contracts or working in a controlled or classified environment
  • Familiarity with commodity jurisdiction (CJ) requests and ECCN/USML classification processes
  • Prior experience managing audits or regulatory inspections
  • Bachelor's degree in Business, International Trade, Legal Studies, or a related field; or equivalent experience
  • US Person (Citizen or Permanent Resident) required

Bonus Points

  • Experience with import compliance, HTS classification, or customs broker management
  • Professional certification such as Certified Export Specialist (CES) or equivalent
  • Experience with USML-covered programs or dual-use technology environments
  • Prior experience at a startup or early-stage aerospace or defense company

This range reflects the anticipated hiring range across all eligible locations; actual compensation is determined based on your relevant experience, skills, and geographic location. Total compensation includes performance bonus and comprehensive benefits.

Compensation Range
$125,000—$155,000 USD

What We Offer

  • Competitive salary and equity
  • Medical, dental, and vision insurance; STD, LTD, and life insurance
  • Generous PTO, sick leave, and company holidays
  • Paid winter break
  • 401(k) with immediate vesting
  • Free catered lunches, coffee, snacks, and drinks at our Manassas headquarters
  • Free on-site parking

Electra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by law. This position may be subject to ITAR requirements.