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Therapy Notes Jobs in Kentucky (NOW HIRING)

Ramey-Estep / Re-group

Outpatient Therapist

Ashland, KY · On-site

$51K/yr

Maintains current therapy notes, treatment reports, and other written documentation and correspondence according to agency policy and within appropriate time frames. * Attends all therapist meetings ...

Ramey-Estep Homes, Inc

Outpatient Therapist

Ashland, KY · On-site

$60K/yr

Maintains current therapy notes, treatment reports, and other written documentation and correspondence according to agency policy and within appropriate time frames. * Attends all therapist meetings ...

Ramey-Estep / Re-group

Outpatient Therapist

KY · On-site

$55K/yr

Maintains current therapy notes, treatment reports, and other written documentation and correspondence according to agency policy and within appropriate time frames. * Attends all therapist meetings ...

Ramey-Estep Homes, Inc

Outpatient Recovery Therapist

KY · On-site

$55K/yr

Maintains current therapy notes, treatment reports, and other written documentation and correspondence according to agency policy and within appropriate time frames. * Attends all therapist meetings ...

Option To Success

CSA

Louisville, KY · On-site

$18 - $25/hr

Maintain accurate and timely documentation in the agency's EHR (e.g., Therapy Notes) in compliance with Medicaid and CARF standards. * Transport clients to appointments, community outings, or ...

Option To Success

CSA

Louisville, KY · On-site

$18 - $25/hr

Maintain accurate and timely documentation in the agency's EHR (e.g., Therapy Notes) in compliance with Medicaid and CARF standards. * Transport clients to appointments, community outings, or ...

Option To Success

CSA

Louisville, KY · On-site

$18 - $25/hr

Maintain accurate and timely documentation in the agency's EHR (e.g., Therapy Notes) in compliance with Medicaid and CARF standards. * Transport clients to appointments, community outings, or ...

LIFESKILLS GROUP

Therapist II (54172)

Princeton, KY · On-site

... therapy notes, and obtaining business interview information as necessary to serve the identified child/family. (4) Conduct teacher in-services as requested and scheduled by the school in concert with ...

Ramey-Estep Homes, Inc

Residential Recovery Therapist

KY · On-site

$45K - $61K/yr

Maintains current therapy notes, treatment reports, and other written documentation and correspondence according to agency policy and within appropriate time frames. * Attends all therapist meetings ...

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All JobsTherapy Notes JobsTherapy Notes Jobs in Kentucky

Therapy Notes information

What are therapy notes?

Therapy notes are detailed, confidential records that mental health professionals create after each therapy session with a client. These notes help therapists track treatment progress, document clinical observations, and ensure continuity of care. They typically include information about the client's symptoms, interventions used, the therapist's impressions, and plans for future sessions. Therapy notes are essential for legal, ethical, and billing purposes, and are kept secure to protect client privacy.

What are some common challenges therapists face when managing therapy notes, and how can these be addressed in a clinical setting?

Therapists often find it challenging to balance thorough documentation with time constraints, as detailed notes are essential for quality care and legal compliance. Additionally, learning to use electronic health record (EHR) systems efficiently can be an initial hurdle. Many clinics address these challenges by providing training on their chosen EHR platform and setting aside dedicated time for documentation. Collaborating with colleagues can also help therapists share best practices and streamline note-taking processes, ultimately ensuring notes are accurate, timely, and secure.

What are the key skills and qualifications needed to thrive as a Therapy Notes Specialist, and why are they important?

To excel as a Therapy Notes Specialist, you need a background in mental health or healthcare administration, with strong documentation and organizational skills. Familiarity with electronic health record (EHR) systems, especially TherapyNotes software, and knowledge of HIPAA compliance are typically required. Attention to detail, confidentiality, and effective written communication are crucial soft skills for this role. Mastering these abilities ensures accurate record-keeping, legal compliance, and seamless support for clinicians and clients.

What is the difference between Therapy Notes vs Mental Health Counselor?

AspectTherapy NotesMental Health Counselor
CredentialsTypically used by clinicians for documentation; not a credentialRequires state licensure (e.g., LCSW, LPC, LMFT)
Work EnvironmentSoftware for documentation and practice managementClinical settings, private practice, hospitals
Industry UsageUsed across mental health practices for note-takingPractitioners providing therapy services
Search IntentDocumentation tools, therapy note softwareTherapist roles, counseling careers

Therapy Notes is a software platform designed to help mental health professionals document sessions and manage practice operations. In contrast, a Mental Health Counselor is a licensed professional who provides therapy services. While Therapy Notes supports counselors in their documentation needs, the counselor is the practitioner delivering mental health treatment.

What are popular job titles related to Therapy Notes jobs in Kentucky?

For Therapy Notes jobs in Kentucky, the most frequently searched job titles are:

What job categories do people searching Therapy Notes jobs in Kentucky look for?

The top searched job categories for Therapy Notes jobs in Kentucky are:

Therapy Notes jobs near you
Infographic showing various Therapy Notes job openings in Kentucky as of August 2026, with employment types broken down into 4% As Needed, 61% Full Time, 18% Part Time, and 17% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Therapy/Billing Clerk- PART-TIME

Easterseals West Kentucky, Inc.

Paducah, KY • On-site

$18 - $23/hr

Part-time

Re-posted 7 days ago

Job description

Description

1.0 INTRODUCTION

1.1 The purpose of this standard procedure is to outline the duties, responsibilities,

authority, reporting relationships and measures of performance for the position of

Therapy/Billing Clerk.


2.0 BASIC FUNCTION

2.1 The basic function of the Therapy/Billing Clerk is a combination of Therapy

Coordinator and Billing Coordinator duties. To ensure timely follow up of

preauthorization and reauthorization requests and ensure billing for services is

completed timely and appropriately.


3.0 REQUIREMENTS:

3.1 Education:

Required: High School; computer literate

Preferred: Two-year technical college degree

3.2 Experience:

A minimum of 2 years experience in billing.

3.3 Skill, Knowledge and Abilities:

Possess excellent computer skills, strong interpersonal skills, speed and accuracy in

typing skills, above average organizational skills and time management skills, and

the ability to maintain confidentiality.

3.4 Physical:

80% sitting required, participate in communicating effectively with employees,

consumers, and public.

3.5 Mental:

Possess good reading, writing and spelling ability to communicate clearly and

effectively in the English language.

3.6 Working Conditions:

Office site, with minimal travel involved.


4.0 REPORTING RELATIONSHIPS

4.1 The Therapy/Billing Clerk will report directly to the Manager of Billing Services.

4.2 This is not a supervisory position.


5.0 AUTHORITY

5.1 To follow up on all appropriate data for preauthorization and reauthorization of

therapy services requests, and billing for services as assigned by the Manager of

Billing Services.

5.2 To commit company resources as directed by the Manager of Billing Services.


6.0 RESPONSIBILITIES

6.1 Adhere to and maintain all quality control standards and operations as set forth by the

Manager of Billing Services, in compliance with all applicable laws and regulations.

6.2 Submit billing information for Therapy Services, Adult Services & PPEC to

appropriate agencies for reimbursement.

6.3 Process retroactive requests and complete appeals.

6.4 Follow up with therapy prior authorization and reauthorization requests, retroactive

requests, and appeals.

6.5 Daily electronic filing/checking of therapy notes and weekly filing of adult services

billing sheets.

6.6 Weekly, check therapy billing sheet against notes filed. Request missing notes from

appropriate therapy provider.

6.7 Weekly completion of adult services attendance to prepare for billing.

6.8 Ensure a safe work environment.

6.9 Support and enforce all company policies and procedures.

6.10 Maintain open communication with the Manager of Billing Services, Therapy

Coordinator, and Billing Coordinator.


7.0 PRINCIPAL DUTIES

7.1 Interact with insurance companies, therapy providers and clients, as necessary to

ensure continuation of services.

7.2 Submit required documentation to insurance companies to obtain prior authorization.

7.3 Participate in trainings and webinars to ensure all procedures are up-to-date and

efficient. Report any inefficiencies to the Manager of Billing Services.

7.4 Compare therapists' daily notes on clients served to billing invoices.

7.5 Communicate effectively with therapy providers.

7.6 Work with management to ensure company policy is followed.

7.7 Complete any other duties assigned by the Manager of Billing Services satisfactorily.

Requirements

3.0 REQUIREMENTS:

3.1 Education:

Required: High School; computer literate

Preferred: Two-year technical college degree

3.2 Experience:

A minimum of 2 years experience in billing.

3.3 Skill, Knowledge and Abilities:

Possess excellent computer skills, strong interpersonal skills, speed and accuracy in

typing skills, above average organizational skills and time management skills, and

the ability to maintain confidentiality.

3.4 Physical:

80% sitting required, participate in communicating effectively with employees,

consumers, and public.

3.5 Mental:

Possess good reading, writing and spelling ability to communicate clearly and

effectively in the English language.

3.6 Working Conditions:

Office site, with minimal travel involved.

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