Temporary Spreadsheet Analyst Jobs (NOW HIRING)

Please note: this is a temporary assignment (6 months) with potential for extension. Fully onsite at Parnassus location.

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Under the general supervision of the Finance Manager, this position is responsible for assisting with financial analysis to support decision making and requires the ability to execute work accurately and independently and to function effectively under competing priorities. Assignments are often given on a project basis and the incumbent is expected to gather and sort information from multiple sources, and to present the finished product in a clear and concise manner. It is the responsibility of the incumbent to apply certain knowledge and/or training to identify issues and solve problems. The incumbent works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. 

The Assistant Financial Analyst will successfully research, interpret, and apply all applicable Departmental and University policies and regulation with minimal supervision and oversight to the daily work processing model. The incumbent prepares financial reports including regular budget status reports, reviews award letter to ensure budgetary compliance, and ensure appropriate charging of expenses to sponsored funds. Serve as liaison between the Department and vendors, BearBuy (supplies and services), MyExpense, and A/P (analyze and resolve accounts payable issues). He/she coordinates funding changes and assists with preparing payroll expense transfers, assists Manager with close out of funds, and files financial status reports electronically. Assists with Foundation account reconciliation, transfers, and closeout, and makes deposits to appropriate sources. A willingness to learn and grow within the position is a must.

Required:

• Bachelor's degree in related area and / or equivalent experience / training.
• Working knowledge of finance policies, practices, and systems.
• Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments.
• Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.
• Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment.
• Ability to adapt to changing priorities.
• Ability to function as a member of a team.
• Minimum 1 year of related experience

Preferred:

• Basic knowledge and understanding of internal control practices and their impact on protecting University resources.
• Working knowledge of finance policies, practices, and systems such as PeopleSoft, BearBuy, MyExpense, PLUS.

1. Assist with non-sponsored accounts including opportunity funds, state general fund, education funds, pro fees, and private gifts and prepares timely financial reports. Maintains internal controls and audit procedures appopriate to specific fund sources and purposes and assists to insure proper application.

2. Review and approve purchase order requests and vendor payment requests that are prepared by the Purchasing Assistant. Assists with preparing monthly budget status reports (BSRs) and collects proof of receipt on a monthly basis.  Prepares academic and staff fund worksheets for Financial Analyst 3. Assists preparation of corrective Cost transfer, budget appropriations, and payroll expense transfers as directed by Finance Manager. Assists with fund close out and review of financial status reports.

3. Handles case deposits to ATM and assists in preparation of journal entries. Requests central Accounting to establish/set up new accounts.  Perform other duties as assigned by the Finance Manager.