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Join a team that brings compelling stories to life through seamless production operations. As a Temporary Production Manager, you'll play a critical role in ensuring production workflows run efficiently, enabling creative teams to focus on delivering exceptional content while maintaining operational excellence.

About Hearst Magazines (Why Us?)

Hearst Magazines is home to 30 brands that inspire, inform, and entertain audiences across print, digital, social, video, and experiential platforms. Our iconic portfolio reaches millions of consumers through trusted brands, powered by innovative storytelling, world-class talent, and a collaborative culture that values creativity, curiosity, and impact.

Key Responsibilities (What You Are Doing)

• Serve as the primary point of contact for vendor setup and payment processing, ensuring timely and accurate execution.
• Partner with Strategic Procurement, Supplier Administration, and Finance teams to manage vendor setup, purchase orders, contracts, project codes, and payment workflows.
• Oversee day-to-day production operations, including freelancer onboarding, timecard management, p-card reconciliation, contract administration, and production tracking systems.
• Maintain and enhance production management databases, trackers, and reporting tools to support operational efficiency and accurate record-keeping.
• Collaborate with producers, line producers, and video leads to track project budgets, forecast costs, process invoices, and help ensure projects remain on budget.
• Monitor production processes and identify opportunities to improve workflows, reporting, and operational consistency.
• Support cross-functional teams by providing production coordination and administrative expertise across multiple projects.

Qualifications (What We're Looking For)

• 3+ years of experience in production management, production operations, project coordination, or a related field.
• Experience managing vendor setup, purchase orders, contracts, invoices, and payment workflows.
• Strong organizational skills with the ability to manage multiple projects and competing priorities in a fast-paced environment.
• Experience supporting production budgets, cost forecasting, and financial tracking.
• Proficiency with production tracking systems, databases, and reporting tools, with exceptional attention to detail.
• Strong communication and collaboration skills, with the ability to work effectively across creative, finance, procurement, and operations teams.
• A proactive, solutions-oriented mindset with a focus on continuous process improvement.
• This is a hybrid role based in New York City, requiring 4 days per week in the office.

The hourly pay range for this role is $37.50-$40.00 per hour. This position is not eligible for bonus or commission compensation. Actual compensation will be determined based on experience, skills, qualifications, and location.

Hearst Magazines is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Who You are:

• Bachelor's degree or equivalent experience in production, media, digital content, television, or a related field.

• 3+ years of production management, production coordination, production operations, or related experience within digital media, television, or branded content.

• Highly organized with exceptional attention to detail and the ability to manage multiple projects, budgets, vendors, and deadlines simultaneously.

• Comfortable working with financial and operational systems, including invoicing, budgeting, procurement, expense reconciliation, and freelancer administration.

• Strong communicator who can effectively collaborate with internal stakeholders, external vendors, freelancers, and cross-functional partners.

• Resourceful problem solver who thrives in a fast-paced production environment and can adapt to shifting priorities.

• Experienced in managing production logistics and supporting creative teams through all stages of production.

• Proficient with project management and tracking tools; experience with Airtable, Oracle, procurement systems, or similar operational platforms is a plus.

• A collaborative team player who approaches challenges with a solutions-oriented mindset and a commitment to operational excellence.

What You Will Do:

• Perform as the initial point of contact for vendor set up and payment processing. 

• Partner with Strategic Procurement, Supplier Administration, and Finance teams to manage vendor setup, purchase orders, contracts, project codes, and payment workflows.

• Oversee production operations, including freelancer onboarding, timecard management, p-card reconciliation, contract administration, and production tracking systems.

• Maintain and continuously improve production management databases, trackers, and reporting tools to ensure accurate record-keeping and operational efficiency.

• Collaborate closely with producers, line producers, and video leads to track budgets, forecast costs, process invoices, and ensure projects remain on budget.

• Support the hiring and onboarding of freelance crews, editors, and production personnel, including rate negotiation and staffing logistics.

• Manage monthly close processes by reconciling expenses, monitoring outstanding invoices, and ensuring timely submission of costs for financial reporting.

• Coordinate procurement and purchasing needs across multiple brands and productions, ensuring compliance with company policies and budget requirements.

• Provide operational guidance and production support for domestic and international productions, including vendor payments, onboarding requirements, and production logistics.

• Partner with the Executive Director of Video Production and Production Management team to establish and maintain best practices that support efficient, scalable production operations.