Temporary Expensify Data Entry Jobs in Hawaii (NOW HIRING)

ESSENTIAL DUTIES & RESPONSIBILITIESDaily Accounting Operations & Transaction Integrity

• Own daily transaction processing in QuickBooks Online: AR invoicing, AP entry, receipts, deposits, and expense postings — performed directly or delegated to the Accounting Assistant.
• Count, reconcile, and deposit daily cash collections from the front desk; reconcile booking and transaction data to cash and check receipts.
• Reconcile Takeflite booking, charter billing, and revenue data to QBO — booking-to-cash tied out on a standard cadence, with invoicing discrepancies identified and resolved at the source.
• Maintain QBO data integrity — clean mappings, current reconciliations, and documentation standards that keep the company audit-ready.
• Prepare recurring operational finance reports, including monthly landing reports and unit-economics support (cost per block hour) for leadership decisions.

Monthly Close & Financial Reporting

• Execute the operational close checklist with the Director and remote Controller: accruals support, reconciliations, and supporting schedules delivered on the close calendar.
• Drive the company standard of a monthly close in 10 business days or fewer (steady state: 5), with zero material post-close adjustments.
• Investigate and document variances; support the monthly variance memo and budget-vs-actual reporting to the CEO.

Cash, Receivables & Payables

• Drive timely billing and collections; actively manage AR aging to DSO targets and elevate collection risks early.
• Manage AP aging, payment runs, and vendor relationships within approval limits and cash management rules set by the Director.
• Provide weekly inputs to the rolling 13-week cash forecast; track forecast-vs-actual on assigned lines.

Systems, Expense Management & Process Discipline

• Administer the Ramp expense/receipt platform: card programs, receipt enforcement, QBO mapping, and monthly reconciliation baked into the close.
• Own the finance SOP library: keep close, AP, AR, cash handling, and expense SOPs current, adopted, and trained — fix broken processes before documenting them.
• Enforce internal controls, approval limits, and segregation of duties; flag exceptions to the Director immediately.

Team Leadership & Cross-Functional Liaison

• Supervise, train, and develop the Accounting Assistant; set priorities, review work, and build bench depth in transactional accounting.
• Serve as the on-site liaison between Finance and Operations — supporting front desk intake, charter billing questions, and operational spend decisions.
• Support payroll processing and payroll tax compliance in coordination with the Director and payroll provider.

SUPERVISORY RESPONSIBILITIES

• Direct supervision of the Accounting Assistant, including scheduling, work assignment, training, and performance feedback.
• Functional oversight of front-desk cash handling and finance-related intake processes.

SCHEDULE & WORKING CONDITIONS

• Full-time, on-site at our Honolulu (HNL) offices; standard business hours, with flexibility around close week, payroll deadlines, and the early-morning cargo operation as needed.
• Office environment within an active hangar/warehouse operation; occasional presence on the warehouse floor for cash pickup, front desk support, and process work.

QUALIFICATIONSRequired

• 5+ years of progressive accounting experience, including ownership of transactional accounting (AR/AP, reconciliations, deposits) and month-end close execution.
• Demonstrated proficiency with QuickBooks Online and modern expense-management platforms (Ramp, Expensify, or similar); experience reconciling an operational booking/reservation system (e.g., Takeflite) to the general ledger a strong plus.
• Supervisory experience, or clear readiness to lead and develop accounting staff.
• Strong working knowledge of GAAP, internal controls, and documentation discipline; able to write and maintain SOPs.
• Excellent Excel skills; organized, deadline-driven, and comfortable working with a remote Controller across time zones.

Preferred

• Bachelor’s degree in accounting or finance; CPA, CMA, or MBA a plus.
• Aviation, logistics, transportation, or other asset-intensive industry experience.
• Experience in a lean, private-equity-owned environment with audit-readiness expectations.
• Payroll processing and multi-state or Hawaii payroll tax exposure.

COMPENSATION & BENEFITS

Starting salary range is $95,000 – $120,000, commensurate with experience, with eligibility for a discretionary annual performance bonus. Kamaka Air offers a competitive benefits package including group health coverage, paid time off, and holidays.

EQUAL EMPLOYMENT OPPORTUNITY

Kamaka Air is committed to hiring a diverse workforce and sustaining an inclusive culture, providing equal opportunities to associates and applicants for employment without regard to race, color, religion, gender, national origin, marital status, genetic information, age, disability, sexual orientation, gender identity, or status as a Vietnam-era or special disabled veteran in accordance with applicable federal laws. In addition, Kamaka Air complies with applicable state and local laws governing nondiscrimination in employment in every location where Kamaka Air has facilities. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.