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Temporary Executive Assistant Jobs in Ridgewood, NY

ICL

Executive Assistant-EO500601

Manhattan, NY · On-site

Executive Assistant Position Summary Under the direction of the Senior Executive Assistant, the ... May supervise and train junior staff (receptionists, temps) to ensure coverage and smooth office ...

Truist

Executive Assistant

New York, NY · On-site

$105K - $130K/yr

Regular or Temporary: Regular Language Fluency: English (Required) Work Shift: 1st shift (United ... Partner with the supported OC Leader and other executive assistants to ensure a smooth efficient ...

PRI Technology

Be Seen First

Executive Assistant-Long Term Temporary

New York, NY · On-site

$30 - $35/hr

About the Role Midtown Manhattan Public Relations firm is seeking an Administrative Assistant who ... Qualifications: · Must have experience assisting C level Executives with correspondence and ...

US Tech Solutions

Executive Assistant

Manhattan, NY · On-site

$55/hr

Flexibility will be a key attribute as responsibilities will increase during the temporary coverage ... executive and admins, providing general administrative assistance as needed * Assist with ad hoc ...

Tekwissen

Entry Executive Assistant

Manhattan, NY · On-site

Entry Executive Assistant Location: New York, NY 10011 Duration: 7 Months Job Type ... Temporary Assignment Work Type: Onsite About Client: * Client is the trusted platform that makes ...

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Temporary Executive Assistant information

See Ridgewood, NY salary details

$30.7K

$66K

$105K

How much do temporary executive assistant jobs pay per year?

As of Aug 17, 2026, the average yearly pay for temporary executive assistant in Ridgewood, NY is $66,014.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,200.00 and $76,800.00 per year, depending on experience, location, and employer.

What is a temporary executive assistant?

A Temporary Executive Assistant provides short-term administrative support to executives, typically covering employee absences, busy periods, or special projects. Responsibilities may include managing schedules, handling communication, coordinating meetings, and performing other administrative tasks. This role requires strong organizational skills, discretion, and adaptability to quickly integrate into a new work environment. Temporary Executive Assistants may be hired through staffing agencies or directly by companies for a set duration.

What does a temporary executive assistant do?

As a Temporary Executive Assistant, you may be responsible for tasks such as coordinating calendars, scheduling meetings, preparing reports or presentations, and managing travel arrangements for executives. You might also handle project-specific assignments like organizing events, processing expense reports, or supporting the onboarding of new team members. These assignments often vary depending on the organization's immediate needs and the executive’s schedule. Temporary Executive Assistants work closely with other administrative staff and departments, making collaboration and quick adaptation to new workflows essential for a smooth transition and effective support.

What are the key skills and qualifications needed to thrive as a temporary executive assistant?

Strong organizational skills, attention to detail, and proficiency in managing administrative tasks are essential for a Temporary Executive Assistant, along with a relevant educational background or prior assistant experience. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and virtual communication platforms is commonly expected. Excellent communication, adaptability, and discretion are standout soft skills in this role. These abilities are crucial for efficiently supporting executives, managing shifting priorities, and maintaining professionalism in fast-paced environments.

What are popular job titles related to Temporary Executive Assistant jobs in Ridgewood, NY?

For Temporary Executive Assistant jobs in Ridgewood, NY, the most frequently searched job titles are:

What job categories do people searching Temporary Executive Assistant jobs in Ridgewood, NY look for?

The top searched job categories for Temporary Executive Assistant jobs in Ridgewood, NY are:

What cities near Ridgewood, NY are hiring for Temporary Executive Assistant jobs?

Cities near Ridgewood, NY with the most Temporary Executive Assistant job openings:

Temporary Executive Assistant jobs near you
Infographic showing various Temporary Executive Assistant job openings in Ridgewood, NY as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $66,014 per year, or $31.7 per hour.

Executive Assistant

Columbia University in the City of New York

Manhattan, NY • On-site

$95K - $105K/yr

Other

Posted 6 days ago

Job description

  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Standard Work Schedule:
  • Building:
  • Salary Range: $95,000 - $105,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Founded in 2012, the Data Science Institute at Columbia University advances the state of the art in data science and artificial intelligence, applying these fields responsibly to transform research, education, industry, and society. As a collaborative hub for research, education, and partnerships, we pursue foundational discoveries, bridge theory and practice, and cultivate talent ready to innovate responsibly for a more equitable, resilient, and thriving society.
Reporting to the Chief Operating Officer, the Executive Assistant provides senior-level executive, operational, and administrative support to the Institute Director and COO. The Executive Assistant serves as a trusted and proactive partner in managing leadership, priorities, coordinating complex schedules and engagements, preparing executive materials, handling confidential information, and ensuring the effective daily operation of the Director's Office.
This role requires exceptional judgment, discretion, initiative, and professionalism. The Executive Assistant regularly interacts with senior University leaders, faculty, external partners, donors, industry representatives, students, and other key stakeholders, and is expected to represent the Director's Office with responsiveness, diplomacy, and sound judgment. The incumbent will help coordinate priorities across multiple workstreams and support projects and initiatives that advance the Institute's strategic and operational goals.
Subject to business needs, we may support hybrid work arrangements. Options will be discussed during the interview process.
Responsibilities
Executive Support and Calendar Management
  • Manage highly complex and dynamic calendars for the Institute Director and COO, exercising independent judgment to prioritize meetings, speaking invitations, travel, deadlines, and competing commitments.
  • Prioritize meeting requests, speaking invitations, travel, and commitments in alignment with Institute priorities.
  • Serve as a primary point of coordination for the Director's Office, ensuring leadership time is used effectively and urgent matters are surfaced appropriately.
  • Prepare leaders with agendas, briefing materials, background documents, talking points, and follow-up items. For meetings, events, and engagements.
  • Track commitments, deadlines, and action items on behalf of leadership, ensuring appropriate follow-through and timely completion.
  • Serve as the principal representative for the Director's Office by answering and directing inquiries, making priority decisions regarding callers, meetings, and correspondence, and creating an office environment that is responsive to the needs of the Institute's and University's varied constituencies.
  • Exercise discretion and diplomacy in managing access to senior leadership and handling time-sensitive or confidential requests.
Operations and Coordination
  • Coordinate leadership meetings, Institute-level meetings, advisory meetings, faculty and staff engagements, and cross-University engagements involving senior stakeholders.
  • Manage room reservations, catering, technology set-up, attendee coordination, meeting logistics, briefing materials, and related follow-up.
  • Support the COO and Director in organizing workflows, tracking priorities, and improving administrative processes for the Director's Office.
  • Identify opportunities to streamline office operations, improve communication flow, and strengthen coordination across leadership, administrative teams, faculty, and external partners.
  • Coordinate with internal and external stakeholders to ensure meetings, events, and deliverables are well planned, accurate, and completed on time.
Communications and Confidential Materials
  • Draft, review, edit, and distribute selected correspondence and communications on behalf of Institute leadership.
  • Prepare briefing packets, presentations, reports, documentation, decision materials, and other executive-level materials with accuracy and attention to detail.
  • Handle confidential and sensitive information with the highest level of discretion, including faculty, student, administrative, financial, donor, partnership, and personnel-related matters.
  • Maintain organized records, files, and tracking systems for correspondence, meetings, follow-up items, and leadership materials.
  • Use sound judgment to determine when matters should be escalated, delegated, resolved independently, or brought to leadership attention.
Travel, Expenses, Events, and Special Projects
  • Arrange complex domestic and international travel, including detailed itineraries, lodging, transportation, meeting logistics, and contingency planning.
  • Prepare, submit, and reconcile expense reports in compliance with university policies and deadlines.
  • Support special projects, events, leadership initiatives, and operational priorities as assigned by the COO and Institute Director.
  • Assist with planning and execution of high-level meetings, convenings, visits, and events involving University leadership, external partners, donors, faculty, industry representatives, and other stakeholders.
  • Provide project coordination support, including timeline tracking, stakeholder follow-up, document preparation, and logistical execution.
  • Perform other related duties as assigned.
Minimum Qualifications
  • Bachelor's degree or equivalent combination of education and experience required.
  • A minimum of 5-7 years of progressively responsible administrative or executive support experience, preferably in a higher education, research, nonprofit, executive office, or similarly complex environment.
  • Demonstrated experience supporting senior executives or leadership teams, including complex calendar management, confidential correspondence, meeting preparation, travel coordination, and priority tracking.
  • Exceptional organizational, written, and oral communication skills, with a strong attention to detail and the ability to produce accurate, polished materials.
  • Demonstrated ability to exercise sound judgment, discretion, diplomacy, and professionalism in a fast-paced executive environment.
  • Proven ability to manage multiple priorities independently, anticipate needs, solve problems proactively, and follow through on assignments with minimal supervision.
  • Experience working against tight deadlines and managing competing priorities with flexibility, composure, and accuracy.
  • Demonstrated ability to handle sensitive and confidential matters involving senior leaders, faculty, staff, students, external partners, donors, financial information, or institutional priorities.
  • Strong proficiency with Google Workspace, Gmail, Microsoft Word, PowerPoint, Excel, Zoom, and related collaboration tools, with the ability to learn new technologies quickly.
  • Motivated self-starter who enjoys working with people and has a strong customer service orientation.
  • Demonstrated ability to manage projects independently, to work collaboratively as a member of a team, and lead -specific assignments with a high level of initiative, enthusiasm, and commitment.
  • Experience supporting meetings, events, projects, or initiatives involving senior-level participants.
  • Comfort interacting with senior University leaders, faculty, external partners, donors, industry representatives, students, and other high-level stakeholders.
Applications submitted without a cover letter will not be reviewed.
Preferred Qualifications
  • Experience working in a university, research institute, academic department, executive office, or mission-driven organization.
  • Experience supporting a director, dean, vice president, C-suite executive, faculty leader, or equivalent senior leader.
  • Familiarity with Columbia University systems, policies, or administrative processes.
  • Experience coordinating complex meetings, advisory boards, donor or partner engagements, faculty meetings, or high-level institutional events.
  • Experience improving administrative systems, tracking tools, or office workflows.
  • Interest in data science, artificial intelligence, research, higher education, or interdisciplinary academic environments.

Responsibilities for Budget/Assets
The incumbent does not have primary budget authority. The role may assist with expense tracking, reconciliation, vendor coordination, travel expenses, event-related expenditures, and related administrative processing in accordance with University policies.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.

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