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Bookkeeper, Accounts Payable (Temporary)

New York, NY | Temporary, Full-Time | Non-Exempt | Onsite

ABOUT VAN WYCK & VAN WYCK

Van Wyck & Van Wyck is a family-founded event design and production firm creating highly personal celebrations around the world. Founded in New York City by Bronson van Wyck with his mother, Mary Lynn, and sister, Mimi, the firm brings more than two decades of experience to occasions ranging from intimate gatherings to large-scale destination celebrations. Drawing on their Southern roots, the Van Wycks pair imaginative design and exacting production with generosity, warmth, and a distinctive approach to entertaining.

Van Wyck & Van Wyck is the sister company of Workshop, which designs, builds, and produces events that bring brands to life for corporate and commercial clients. Together, the two companies share a commitment to original design, thoughtful service, and bringing ambitious ideas to life.

OUR CULTURE

We work closely and care deeply about the quality of the work and how we work together. We value curiosity, accountability, direct communication, good judgment, generosity, and follow-through. People at Van Wyck & Van Wyck contribute wherever a project needs them while respecting the expertise each person brings.

In-person collaboration is central to our creative process. Reviewing work, solving problems, sharing ideas, and making decisions are often strongest when the team is together. We also invest in professional development, meaningful benefits, team outings, volunteer opportunities, and a workplace designed for collaboration.

POSITION OVERVIEW

Van Wyck & Van Wyck is seeking a Bookkeeper, Accounts Payable for a temporary, full-time assignment to bring precision, discretion, and a service-minded approach to our organization. This role reports to the Controller. This onsite assignment is expected to begin by the end of September 2026 and continue through approximately February 2027, with exact dates based on business needs.

From day one, this person processes vendor invoices, initiates verified vendor payments and maintains accurate accounts payable records while following established vendor verification controls without exception. The role also covers customer invoicing, bank and credit card reconciliation, payroll and intercompany journal entries, and 1099 contractor wage allocation, partnering closely with internal team members and vendors through the fall event season peak.

RESPONSIBILITIES

Accounts Payable

• Process vendor invoices from day one and ensure accurate approvals, coding, and supporting documentation
• Initiate timely, accurate, and verified vendor payments in accordance with company procedures
• Follow the company’s vendor verification policy and established controls without exception
• Address and resolve internal and vendor accounts payable inquiries
• Maintain accurate accounts payable records and internal reporting
• Manage a high volume of invoices and accounting transactions, particularly during the busy fall event season
• Learn the team structure quickly and build effective working relationships with internal partners and vendors

Financial Records and Reconciliation

• Post customer invoices and payments and monitor bank activity
• Review, record, and reconcile credit card and bank transactions

Payroll and Compliance

• Record payroll and intercompany journal entries accurately and on time
• Allocate wages and applicable taxes related to 1099 contractors
• Support revenue allocation and monthly or quarterly sales tax reporting

WHAT SUCCESS LOOKS LIKE

Within the assignment, the Bookkeeper, Accounts Payable will:

• Fully own day-to-day vendor invoice processing, approvals, and coding without requiring ramp-up support
• Maintain a reconciled, audit-ready accounts payable ledger through the fall event season peak
• Independently manage 1099 contractor wage and tax allocations alongside payroll and intercompany journal entries
• Serve as a dependable point of contact for internal and vendor accounts payable inquiries

REQUIRED QUALIFICATIONS

Candidates must possess the following qualifications:

• Prior bookkeeping, accounts payable, or accounting support experience, including hands-on experience processing vendor invoices and the ability to contribute from day one
• Working knowledge of basic accounting principles and general ledger activity
• Strong proficiency in Microsoft Excel
• Exceptional attention to detail and the ability to manage a high volume of transactions accurately
• Strong interpersonal skills and a responsive communication style for resolving internal and vendor accounts payable inquiries
• Availability to work onsite Monday through Friday, 9:00 a.m. to 5:00 p.m.

Preferred Qualifications

Experience with several of the following is strongly preferred:

• QuickBooks experience
• Experience allocating wages and applicable taxes related to 1099 contractors
• Experience in a project-based, events, hospitality, production, or similarly fast-paced environment

PAY AT VAN WYCK & VAN WYCK

This is a temporary, hourly assignment with a pay rate of $30 to $40 per hour, based on the successful candidate's experience and qualifications. This is a non-exempt position eligible for overtime pay at 1.5x the regular rate for hours worked beyond 40 in a workweek, in accordance with federal and New York law. Actual compensation within this range will be determined based on the candidate's skills, experience, education, and other job-related factors permitted by law.

EQUAL OPPORTUNITY EMPLOYER

Van Wyck & Van Wyck and Workshop are proud to be Equal Opportunity Employers. We do not discriminate on the basis of race, color, ethnicity, creed, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, childbirth, breastfeeding or related medical conditions, reproductive health decision-making, marital status, partnership status, familial status, caregiver status, domestic violence, sexual violence or stalking victim status, national origin, ancestry, citizenship or immigration status, age, disability, arrest or conviction record, genetic information or predisposition, military or veteran status, lawful source of income, unemployment status, height or weight, hair texture or protective hairstyles, credit history, or any other status protected under applicable federal, state, or local law. If you need a reasonable accommodation to complete the application process, please contact Frank@vanwyck.net

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