Temporary Adjunct Nutrition Instructor Jobs in Chicago, IL

• Demonstrates a thorough understanding ofUniversitypolicies, procedures, and best practices to support instructional staff hiring processes.

• Acts as a key representative of the program for instructional staff recruitment and screening, ensuringtimelycompletion and compliance with University and Divisional policies.

• Manages planning,execution, and assessment ofthe recruitment, assignment, and onboarding of teaching assistants, graders, and any other instructional support staff (including HR-related processes for payment) on a year-round basis.

• Coordinates, documents, andfacilitatesrecruitment, hiring, onboarding, and orientation processes for instructional staff, including communication of HR onboarding steps and monitoring progress.

• Collaborates with faculty on the recruitment, screening, andselectionof instructional staff.

• Drafts instructional staff applications, offer letters, pay memos andmaintainshuman resources data and records.

• Troubleshoots instructional staff technology access issues, academic issues with students, payroll concerns and solves straightforward problems using standard procedures.

• Maintains accuratedocumentation and tracks appointment and visaexpirationdates and annual hours worked to ensure continuous compliance.

• Works with the PSD HRregardingvisa processes and workauthorization for instructional staff.

• Develops resources to support new and returning instructional staff professional development and serves as a general resource for program information.

• Supports process improvement and ad hoc reporting.

• Communicates quarterly timelines and deadlines for instructional staff course preparation, scheduling, grading, and other key academic activities.

• Provides support for course Canvas sites and Zoom access tofacilitateinstructional delivery.

• Identifies operational goals andassistswith resource allocation to meet priorities.
• Supports hiring for academic faculty and other temporary staff as needed.
• Assists with and coordinates faculty meetings and events and performs other related duties asrequired.
• Supports annual foundational assessments,assistingfaculty and students with communications, troubleshooting, and process guidance.
• Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes asappropriate.
• Has moderate/high levelsof interactions with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Preferred Qualifications

Experience:

• Experience working in academic affairs and/or HR.

• Experience working with faculty in a research-intensive university environment.

• Experience hiring international personnel and/or interfacing with an office of international affairs in a post-secondary institution.

• Small-scale meeting or event planning/execution.

• Project management experience.

Technical Skills or Knowledge:

• Experience with learning platforms and technologies (e.g., Canvas, Zoom, Whiteboard).

• Proficiencyin office software for data management and reporting purposes such as Microsoft Excel, Google Docs, etc.

Preferred Competencies

• Outstanding interpersonal skills including the ability to resolve problems with a high degree of discretion, diplomacy, and tact.

• Outstanding written and verbal communication skills, including the ability to clearly communicate to a diverse audience including students, faculty, donors, and staff.

• Ability to coordinate with many partner offices simultaneously to innovatively problem solve on behalf of students and staff.

• Superior organizational skills and constant attention to detail.

• Ability to work independently, with guidance in only the most complex situations.

• Commitment to excellent customer service, including tact, discretion, and properjudgmentas necessary.

• Expertiseto collect andmaintaina vast array of records to improve organizational knowledge and data points.

• Ability to influence others without formal authority by building positive working relationships.

• Basic knowledge of generative AI tools such aschatGPT.

Working Conditions

• This position is eligible for a partially remote workschedule.

• This position requires occasional work on evenings and weekends.

Application Documents

• Resume (required)

• Cover Letter (required)

• 2-3 Professional References - Contact Information Only (required)