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Technical Secretary Jobs in Matawan, NJ (NOW HIRING)

Friedman Williams

Legal Secretary

New York, NY

$100K - $110K/yr

... secretary experience (including electronic filing). Essential Functions Engage in the work of the ... Must have a solid understanding of technical legal terminology as well as experience with ...

Jackson Lewis P.C.

Legal Secretary

New York, NY · On-site

$40 - $45/hr

Job Summary The legal secretary/administrative assistant supports multiple labor and employment ... Must have a solid understanding of technical legal terminology as well as experience with ...

Ogletree Deakins

Legal Secretary

New York, NY

$40 - $45/hr

Job Summary The legal secretary/administrative assistant supports multiple labor and employment ... Must have a solid understanding of technical legal terminology as well as experience with ...

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All JobsTechnical Secretary JobsTechnical Secretary Jobs in Matawan, NJ

Technical Secretary information

What are the main responsibilities of a technical secretary?

A Technical Secretary is responsible for providing administrative and clerical support to technical teams or departments. This includes tasks such as preparing and formatting technical documents, organizing meetings, managing files and correspondence, and maintaining records. They may also assist in coordinating projects, handling technical data, and ensuring that all documentation meets organizational standards. Strong organizational, communication, and technical skills are essential for success in this role.

How does a technical secretary typically support project teams in a technical environment?

A Technical Secretary plays a key role in supporting project teams by managing documentation, coordinating meetings, and ensuring accurate record-keeping. They often handle the preparation and distribution of technical reports, assist with scheduling and follow-up on action items, and maintain communication between team members and external stakeholders. This support helps technical staff focus on their specialized tasks, while ensuring that project timelines and administrative requirements are consistently met. Collaboration is frequent, as Technical Secretaries often work closely with engineers, project managers, and other administrative personnel to keep projects running smoothly.

What are the key skills and qualifications needed to thrive as a technical secretary, and why are they important?

A Technical Secretary should possess strong organizational skills, attention to detail, and proficiency in office administration, often supported by a secretarial diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, document management systems, and sometimes industry-specific tools is essential. Excellent communication, time management, and discretion are vital soft skills that set exceptional Technical Secretaries apart. These abilities ensure efficient office operations, accurate documentation, and effective support for technical teams or executives.

What is the difference between Technical Secretary vs Administrative Assistant?

AspectTechnical SecretaryAdministrative Assistant
CredentialsTypically requires office administration skills, sometimes technical knowledge or certificationsUsually requires general administrative skills, often no specialized certifications
Work EnvironmentOften in technical, engineering, or IT settingsCommon in various office environments across industries
Employer & Industry UsageUsed in technical industries, engineering firms, IT companiesWidely used across all industries and organizations
Job ResponsibilitiesHandling technical documentation, scheduling, supporting technical staffManaging correspondence, scheduling, general office tasks

The main difference between a Technical Secretary and an Administrative Assistant lies in their focus and work environment. Technical Secretaries often support technical teams with specialized documentation and technical tasks, while Administrative Assistants handle broader administrative duties across various industries. Both roles require strong organizational skills, but Technical Secretaries typically have more technical knowledge relevant to their industry.

Can I be a technical secretary with no experience?

A technical secretary role typically requires basic administrative skills, familiarity with office software, and good communication. While prior experience can be helpful, some employers offer entry-level positions or training for candidates with strong organizational abilities and a willingness to learn. Developing skills in document management and technical terminology can improve your chances of starting in this role.

What are popular job titles related to Technical Secretary jobs in Matawan, NJ?

For Technical Secretary jobs in Matawan, NJ, the most frequently searched job titles are:

What job categories do people searching Technical Secretary jobs in Matawan, NJ look for?

The top searched job categories for Technical Secretary jobs in Matawan, NJ are:

What cities near Matawan, NJ are hiring for Technical Secretary jobs?

Cities near Matawan, NJ with the most Technical Secretary job openings:

Technical Secretary jobs near you

Department Secretary - Per Diem

Pennsylvania Medicine

Princeton, NJ • On-site

$17.05 - $26.44/hr

Per diem

Re-posted 11 days ago

Key responsibilities

  • Answer telephones, screen calls, and direct them to proper staff or areas.

  • Greet patients and visitors, ascertain their needs, and respond appropriately.

  • Maintain files, process charges, and handle clerical tasks such as data entry, copying, and mail distribution.

Penn Medicine rating

7.5

Company rating: 7.5 out of 10

Based on 354 frontline employees who took The Breakroom Quiz

231st of 898 rated healthcare providers

Job description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Summary:
  • Provide reception, clerical, and data entry services for program.

Responsibilities:
  • ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
  • 1. Answer telephones in a prompt, courteous and helpful manner. Screen all calls. Direct calls to proper staff or areas.
  • 2. Take messages accurately and relay messages promptly.
  • 3. Accurately post charges for all outpatient services in appropriate systems.
  • 4. Maintain files in accordance with department procedure.
  • 5. Prepare copy work for various departments when requested.
  • 6. Greet patients and visitors, ascertain needs and respond appropriately as directed by policy and procedures.
  • 7. Ensure timely and accurate patient pre-registration, sign-in, activation and re-registration in accordance with system processes.
  • OTHER JOB DUTIES AND RESPONSIBILITIES
  • 1. Transcribe and type documents, reports, memos, and correspondence as directed.
  • 2. Sort and distribute all mail accurately on a daily basis.
  • 3. Manage and order office supplies as needed. Maintain office equipment, calling for repairs when necessary.
  • 4. Provide cross-coverage, as necessary, for benefit verification and patient registration.
  • 5. Cover for senior secretary in her/his absence.
  • 6. Support customer service and performance improvement goals of the department
  • collaborate with other caregivers/staff, within and outside the department, to develop means of enhancing patient care and service.
  • 7. Maintain standards of confidentiality.
  • 8. Participate in unit compliance as related to established standards.
Education or Equivalent Experience:
  • H.S. Diploma/GED (Required)
  • Education Specialization: Equivalent Experience: • And Previous experience in secretarial and/or reception duties. • Experience in a healthcare setting preferred.
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Salary Range:
$17.05 - $26.44/Hourly
As part of their job offer, successful candidates are provided a specific rate, taking into consideration various factors including experience and education.
Click here for information on UPHS's Benefits.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

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