Technical Project Assistant Jobs in California (NOW HIRING)

Our manufacturing and distribution company operates five manufacturing plants, four distribution warehouses, and five sales offices. We pride ourselves that over the years, our constant has been the persistence of our Founder’s original vision: To supply lumber and building material dealers with a wide selection of quality products, knowledge, responsive service, and fair prices. Over half of our employees have been here for 20+ years – a direct reflection of our company’s commitment to excellence.

We are seeking a motivated, organized, and detail-oriented Associate Technical Project Coordinator to support technology projects across T.M. Cobb Companies. This is an entry-level growth opportunity for someone who may not have formal project management experience but has strong organizational skills, a positive attitude, good communication skills, and a desire to learn.

As an Associate Technical Project Coordinator, you will work closely with Technology leadership, project owners, technical team members, functional business areas, and vendors to help organize meetings, track action items, maintain project documentation, and support clear communication.

This role is intended for someone who wants to grow into a stronger project coordination or project management role over time.

• Assist with organizing and tracking Technology projects across all company locations.
• Facilitate and schedule project meetings, prepare basic agendas, take notes, and document action items.
• Follow up with team members, vendors, and stakeholders on assigned tasks, due dates, and open items.
• Help maintain project schedules, task lists, meeting notes, status updates, and project documentation.
• Support clear project communication by summarizing progress, risks, decisions, and next steps.
• Assist Technology leadership and project owners with coordination, documentation, and follow-up.

• Bachelor’s degree in business, Technology, Communications, or related field required.
• Equivalent work experience in coordination, administration, customer service, operations, or team leadership will be considered.

• Prior project coordination experience is helpful but not required.
• Experience in a business, office, customer service, operations, retail, manufacturing, distribution, or team leadership environment is preferred.
• Experience organizing schedules, tasks, people, documentation, or follow-up activities is a plus.

• Strong organizational skills and attention to detail.
• Clear verbal and written communication skills.
• Positive attitude, reliability, and willingness to learn.
• Comfortable asking questions and clarifying expectations.
• Basic proficiency with Microsoft Office, including Outlook, Word, Excel, Teams, and SharePoint.
• Ability to work with both technical and non-technical team members.
• Interest in growing within the Technology Department.

• 401(k)
• Dental Insurance
• Employee Discount
• Flexible Spending Account
• Health Insurance
• Life Insurance
• Paid Time Off
• Vision Insurance

TM Cobb Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recurring, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Performance Expectations:
Maintain 100% accuracy in project documentation and reporting.
Ensure all meetings are scheduled and documented with actionable follow-ups.
Deliver status updates to stakeholders on a weekly basis.
Resolve scheduling conflicts within 48 hours or less of identification.
Support at least two major project implementations per quarter.

Education:
Associate or Bachelor, degree in Business, IT, or related field (or equivalent
experience).
Minimum 2 years of experience in project coordination or support.

Technical Skills & Qualifications:
Strong organizational and communication skills.
Detail-oriented with excellent documentation capabilities
Proficiency in Microsoft Office Suite (Excel, Outlook, Teams, MS Project, MS Planner, MS Viva),
SharePoint, and project tracking tools.
Ability to manage multiple priorities in a fast-paced manufacturing/distribution
environment.
Familiarity with ERP, CRM, or IT systems is a plus.

Benefits:
401(k)
Dental Insurance
Employee Discount
Flexible Spending Account
Health Insurance
Life Insurance
Paid Time Off
Vision Insurance

Work Location: In person
T.M. Cobb / Haley Brothers, Inc. provides equal employment opportunities to all employees and
applicants for employment and prohibits discrimination and harassment of any type without regard to
race, color, religion, age, sex, national origin, disabilitystatus, genetics, protected veteran status, sexual orientation, gender identity or
expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.