Teaching Learning Jobs in Mobile, AL (NOW HIRING)

Posting Details
Position Information
Job Title
Administrative Assistant for Teaching & Learning and Community Campus Division
Job Description
The incumbent is responsible for administrative assistant duties relative to the mission of the College and the purpose of the Teaching & Learning and Community Campus Division at Advanced Manufacturing Technology Center and at the West Harrison County Center: Academic, CTE, Workforce, Grants, and Special Projects. The incumbent will report to the Vice President of Teaching & Learning and Community Campus.
Job Duties
1. Provide administrative clerical support for the MGCCC Division of Teaching & Learning and Community Campus at AMTC and at the West Harrison County Center.
2. Provide administrative clerical support for MGCCC's Grants Department.
3. Provide administrative clerical support for the Industrial Assessment Center project.
4. Provide administrative clerical support for the BP Restore projects.
5. Provide administrative clerical support for the HEALP project.
6. Provide administrative clerical support for the Supply Chain project.
7. Perform duties independently and exercise a high degree of initiative in determining the approach/action to take in routine and non-routine situations.
8. Produce letters, reports, special contracts, and meeting minutes utilizing word processing skills.
9. Serve as liaison between the Teaching & Learning and Community Campus Division, West Harrison County Center, Campus Administration, faculty, and staff members, including typing of documents, board agenda items, and other documents, and track the documents through the approval and distribution process.
10. Exhibit a high degree of confidentiality, collaboration, and exceptional adherence to work schedules and policies.
11. Compile and type special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
12. Compile, input, and maintain data and physical files for college, state, and federal reports and projects.
13. Provide superior level of work in the entire Microsoft Office Suite, including Microsoft Word, One Drive, Outlook, Excel, and PowerPoint, and use SCT Banner system and PeopleAdmin to complete tasks as necessary.
14. Provide print and copy needs for the division.
15. Assist in maintaining an active and current calendar for scheduled activities, building space, and vehicles.
16. Fulfill requests from various division leaders.
17. Manage requests for travel, vehicles, and activities (reservations and processing travel), and track requests through the approval and distribution process.
18. Arrange for college vehicles, transportation, reservations, and lodging requirements, and travel reimbursement as requested.
19. Assist in preparing specifications for quotes and bid tabulations as required.
20. Assist in processing purchase requisitions, check requests, procurement, travel requests, activity forms, leave forms, etc. as required.
21. Prepare materials needed for meetings such as agendas, handouts, binders, sign-in sheets, etc.
22. Purchase supplies and equipment and maintain detailed record of purchases.
23. Monitor office inventories, anticipate needed supplies or services, and organize and maintain office materials, supplies, and files.
24. Professionally and courteously accept calls, covering phones in all general areas where needed, and receive visitors, providing attention to details in correspondence such as complete information as to the nature of all phone calls or visits.
25. Upgrade skill level and performance through employee development by completing at least 15 hours of Employee Development training annually.
26. Assist in coordinating meetings such as securing meeting space and related needs, completing function requests, securing food/refreshments, and contacting and securing commitments from attendees.
27. Assist with technological needs, inventory scanning, and mail distribution as needed.
28. Assist in the preparation for interviews, secure and prepare meeting space, prepare interview packets.
29. Remain consistently flexible and provide backup coverage to other administrative assistants, as needed.
30. Perform other duties as assigned.
Mandatory Qualifications
(M1) Minimum of Associate Degree in Business and Office Technology or related field from a higher education organization with institutional accreditation.
(M2) Two years of secretarial or executive support experience in an educational, governmental, business, or other entity.
(M3) Training and/or experience in the operation of personal computers and proficiency in the Microsoft Office Suite, including Microsoft Word, Outlook, Access, Excel, and PowerPoint.
(M4) Superior verbal and written communication skills.
(M5) Hold a valid Driver's License
Desirable Qualifications
(D1) Bachelor's Degree in Business, Education or related field from a higher education organization with institutional accreditation.
(D2) Experience in a community/junior college setting.
(D3) Proficiency in taking and organizing meeting minutes.
(D4) Demonstrated successful experience in meeting and dealing with the public.
(D5) Ability to organize and administer functions, events, and programs with a minimum of supervision.
(D6) Demeanor, training,and skill to deal with a wide variety of individuals and groups in varying degrees of professional situations.
EEO Statement
Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, color, religion, national origin, sex, pregnancy, age, or qualified disability in its programs and activities. For further information, contact the Compliance Officer P.O. Box 609, Perkinston, Mississippi, 39573, telephone number 601-528-8735, email address compliance@mgccc.edu.
The College:
The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, The Bryant Center at Tradition, Biloxi, MS; Advanced Manufacturing and Technology Center, Gulfport, MS; Haley Reeves Barbour Maritime Training Academy, Pascagoula, MS; Naval Construction Battalion Center, Gulfport, MS; Keesler Center, Biloxi, MS; The West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.
State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs.
Classification
Staff
Posting Detail Information
Open Date
06/26/2026
Close Date
07/17/2026
Open Until Filled
No
Special Instructions to Applicants
For more information on the position, please contact (Name, Address, Phone, and Email):
Dr. Barbara Mauer Lee
Associate Vice President of Teaching & Learning
District Office
10298 Express Drive
Gulfport, MS 39503
228.897.4387
barbara.lee@mgccc.edu