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Tax Scanner Jobs in California (NOW HIRING)

SCAN Group

Senior Payroll Tax Analyst

Long Beach, CA · On-site

$92K - $120K/yr

Today, SCAN is a nonprofit health organization serving more than 500,000 people across Arizona ... The Job The Senior Payroll Tax Analyst is responsible for overseeing payroll tax compliance and ...

Robert Half

Tax Preparer

Marina, CA · On-site

$19 - $22/hr

Handle administrative tasks such as scheduling, scanning, and general file management to keep daily ... Previous experience in tax support, bookkeeping, administrative work, or a similar office-based ...

Haskell & White

Tax Processor

Irvine, CA · On-site

$65K - $70K/yr

Handle incoming and outgoing mail related to tax notices and client correspondence, and scan client documents as needed. * Assist with client onboarding and support tax professionals with scheduling ...

DLD Accountancy, LLP

Be Seen First

Admin Tax & Accounting Support

West Hollywood, CA · On-site

$50K - $55K/yr

Scanning documents for electronic archive * Prepare various types of letters for professional staff * Sort and deliver mail * Set up of new clients * Coordinate and track tax return extensions

Mercer Advisors

Tax Support Specialist

Newport Beach, CA · Hybrid

$31 - $36/hr

Shipping, scanning and assembling tax returns, and other client related documents. * Assist with off-peak tax season projects to optimize team performance and the client experience. * Other general ...

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Tax Scanner information

What is a tax scanner?

Tax Scanners are professionals or clerical workers responsible for digitizing and organizing tax documents. They typically use specialized scanning equipment and software to convert paper tax forms, receipts, and other financial documents into electronic files for accountants or tax preparers. Their work helps streamline the tax preparation process, improve record-keeping, and ensure documents are securely archived. In some organizations, Tax Scanners may also be responsible for basic data entry and quality assurance related to scanned documents.

What are the key skills and qualifications needed to thrive as a tax scanner, and why are they important?

To thrive as a Tax Scanner, you need strong attention to detail, basic data entry skills, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency in operating high-speed scanners, document imaging software, and sometimes basic knowledge of tax preparation systems is typically required. Reliability, organizational skills, and the ability to work efficiently under deadlines are important soft skills in this role. These skills ensure accurate, timely, and secure handling of sensitive tax documents, which is crucial for maintaining data integrity and supporting tax preparation workflows.

What are some common challenges faced by tax scanners during peak tax season, and how can they be managed?

Tax Scanners often experience a significant increase in workload during peak tax season, which can lead to longer hours and the need to process large volumes of documents quickly and accurately. Staying organized, maintaining attention to detail, and effectively prioritizing tasks are essential to managing these challenges. Many teams use standardized procedures and digital tracking systems to help streamline the scanning process and minimize errors. Communicating proactively with team members and supervisors can also help address any bottlenecks or technical issues promptly.

What is the difference between Tax Scanner vs Tax Preparer?

AspectTax ScannerTax Preparer
CredentialsNone required, basic knowledge helpfulIRS PTIN, sometimes certifications
Work EnvironmentMostly remote or digital platformsOffices, tax firms, or remote
Industry UsageUsed for initial document review and data extractionPrepares and files tax returns

Tax Scanner primarily focuses on reviewing and extracting data from tax documents, often using software tools, with minimal credentials needed. Tax Preparer actively prepares and files tax returns, often requiring certifications like a PTIN. While both roles operate within the tax industry, Tax Scanner is more about data processing, whereas Tax Preparer involves direct client interaction and compliance tasks.

What are popular job titles related to Tax Scanner jobs in California?

For Tax Scanner jobs in California, the most frequently searched job titles are:

What job categories do people searching Tax Scanner jobs in California look for?

The top searched job categories for Tax Scanner jobs in California are:

What cities in California are hiring for Tax Scanner jobs?

Cities in California with the most Tax Scanner job openings:

Tax Scanner jobs near you
Infographic showing various Tax Scanner job openings in California as of August 2026, with employment types broken down into 54% Full Time, 8% Part Time, 2% Temporary, and 36% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Senior Payroll Tax Analyst

SCAN Group

Long Beach, CA • On-site

$92K - $120K/yr

Full-time

Retirement, PTO

Re-posted 16 hours ago

Job description

Founded in 1977 as the Senior Care Action Network, SCAN began with a simple but radical idea: that older adults deserve to stay healthy and independent. That belief was championed by a group of community activists we still honor today as the "12 Angry Seniors." Their mission continues to guide everything we do.
Today, SCAN is a nonprofit health organization serving more than 500,000 people across Arizona, California, Nevada, New Mexico, Texas, and Washington, with over $8 billion in annual revenue. With nearly five decades of experience, we have built a distinctive, values-driven platform dedicated to improving care for older adults.
Our work spans Medicare Advantage, fully integrated care models, primary care, care for the most medically and socially complex populations, and next-generation care delivery models. Across all of this, we are united by a shared commitment: combining compassion with discipline, innovation with stewardship, and growth with integrity.
At SCAN, we believe scale should strengthen-not dilute-our mission. We are building the future of care for older adults, grounded in purpose, accountability, and respect for the people and communities we serve.
The Job
The Senior Payroll Tax Analyst is responsible for overseeing payroll tax compliance and reporting across a complex, multi-state, multi-entity healthcare organization. This role ensures accurate tax withholding, filing, and reconciliation while partnering with Payroll, HR, Accounting, and third-party providers (ADP Tax Services) to maintain compliance with all regulatory requirements.
This position also plays a key role in developing reports and dashboards to monitor compliance, identifying process improvements and automation (AI) as well as supporting annual audits and company tax filings.
You Will
Payroll Tax Processing
  • Oversee payroll tax compliance for a multi-state, multi-company environment.
  • Ensure adherence to federal, state, and local regulations.
  • Serve as the primary liaison with ADP Tax Services to ensure service accuracy and compliance.
  • Work with ADP to set up new tax jurisdictions.
  • Review tax notices and coordinate with ADP for resolution, including root cause analysis and prevention.
  • Validate periodic, quarterly and annual tax filings prepared by ADP Tax Services including 940, 941 & W-2s.
  • Maintain relationships with tax agencies and ensure timely responses.
  • Act as a subject matter expert for payroll tax configuration within Workday.

Payroll Tax Accounting
  • Perform payroll tax reconciliations between Workday, ADP Tax Services, and final tax filings.
  • Prepare and review payroll tax journal entries and support financial close processes.
  • Investigate and resolve discrepancies related to tax liabilities, filings, and payments.
  • Research and update accounting team related to payroll tax and payment services banking items.
  • Support audits by providing payroll tax documentation and reconciliations.
  • Support the interim and year-end financial audit process as well as annual company tax filings (990;4720).

Collaboration, Automation & Analytics
  • Serve as a resource and a back-up for payroll department functions.
  • Partner with Payroll, HR, Benefits, and accounting teams.
  • Provide guidance on taxation of benefits and special pay scenarios.
  • Crosstrain payroll team members on tax compliance.
  • Maintain documentation of payroll tax procedures and workflows.
  • Identify inefficiencies and recommend process improvements and automation including AI recommendations.
  • Develop payroll & tax reporting metrics and dashboards to monitor compliance and trends.
  • Maintain professional and technical knowledge by attending education workshops.
  • Ensure compliance with internal controls and organizational policies.

Other
  • We seek Rebels who are curious about AI and its power to transform how we operate and serve our members.
  • Actively support the achievement of SCAN's Vision and Goals.
  • Other duties as assigned.

Your Qualifications
  • Bachelor's degree in accounting or equivalent experience.
  • 5-8 years payroll, payroll tax payroll accounting work experience.
  • Knowledge of wage and hour laws, payroll & tax compliance.
  • Expertise in multi-state payroll tax compliance.
  • Analytical thinking and issue resolution.
  • Strong technical knowledge with process improvement mindset (AI). Working knowledge of Workday, Oracle, SAP Concur. Advanced knowledge of Excel including V-lookups, pivot tables and complex formulas (use with AI).
  • Strong written and verbal communication skills.

What's in it for you?
  • Base salary range: $92,400 to $120,000 per year
  • Internal title: Payroll Analyst Sr
  • Work Mode: Mostly Onsite (will be onsite 2-3 days per week)
  • An annual employee bonus program
  • Robust Wellness Program
  • Generous paid-time-off (PTO)
  • Eleven paid holidays per year, plus 1 floating holiday, plus 1 birthday holiday
  • Excellent 401(k) Retirement Saving Plan with employer match and contribution
  • Robust employee recognition program
  • Tuition reimbursement
  • An opportunity to become part of a team that makes a difference to our members and our community every day!

We're always looking for talented people to join our team! Qualified applicants are encouraged to apply now!
At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.
SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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