Summer Coding Training Jobs in Alberta (NOW HIRING)

Summer Registry Assistant

Location: 11738 Kingsway Avenue NW Edmonton, Alberta

Closing Date: Until Suitable Candidate Found

Position Status: Full Time (40 hrs per week), Temporary (May-August)

The Otipemisiwak Metis Government is recruiting for a full-time, temporary Summer Registry Assistant. This is a summer term position with an end date August 28, 2026. Reporting to the Registry Operations Manager, the Summer Registry Assistant will be responsible for supporting the Registry department with general administrative duties, providing polite and professional assistance via phone, mail, and email, providing a helpful, positive presence in the workplace. The successful candidate will have excellent communication skills and will be required to both take direction and work intuitively to support the completion of the Otipemisiwak Metis Government's goals and objectives in a professionally and culturally appropriate manner.

Key Responsibilities

• Provide general day-to-day administrative support to the Registry department, including responding to inquiries, ordering supplies, maintaining filing systems, drafting documents, and scheduling meetings.
• Support management with various administrative tasks such as, conducting basic research, drafting professional documents, and preparing reports as needed.
• Perform clerical functions including preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Prepare, distribute, and appropriately file meeting agendas, minutes, letters, briefing notes, and other documents.
• Assist with departmental team travel, including making hotel reservations and transportation bookings.
• Assist with scheduling departmental meetings, including boardroom bookings, arranging catering, and setting up for meetings.
• Support departmental initiatives through procurement of materials and supplies for programming and office use.
• Assist team members with data entry of citizenship applications, as required.
• Maintain accurate and up-to-date records including classifying and coding electronic and hardcopy files.
• Respond to email or telephone correspondence in a timely and professional manner.
• Complete administrative tasks in a timely manner.
• File paperwork and correspondence in an organized and accurate manner.
• Develop and maintain positive working relationships with both internal and external stakeholders, including management, employees, business and community partners, and the Metis community.
• Present a positive and professional image of the organization when interacting with employees, citizens, visitors, and other external stakeholders.
• Maintain a high level of cultural sensitivity, professionalism, and confidentiality in all interactions and when handling sensitive documents.
• Other duties as required or assigned.

Skills & Competencies

We are looking for a motivated, confident individual to join the Registry department. Commitment to teamwork and collaboration with colleagues is required. Other skills/competencies include:

• Proficient in Microsoft Suite, Google Workspace, and other applications/software.
• Strong written and verbal communication skills, including professional email etiquette.
• Excellent interpersonal skills, with the ability to build positive relationships.
• Strong planning and organizational skills, with an ability to prioritize daily tasks and long-term objectives.
• Ability to work independently as well as part of a team, and willingness to learn new skills.
• Flexible and adaptable, with an ability to switch between multiple priorities and work in a fast-paced environment.
• Political and cultural sensitivity.
• Knowledge of Metis history, culture, and issues affecting Metis people. An in-depth understanding of the Otipemisiwak Metis Government and Metis culture, people, and values is an asset.

Qualifications

• Post-secondary education in Administration is preferred. Other relevant training and experience will be considered.
• Experience in a similar administrative or reception role is an asset.

Other Requirements

• Availability to work in-office in Edmonton, AB, Monday to Friday, 8:30 am - 4:30 pm.
• Ability to work occasional evenings and weekends, with notice.
• Ability to travel throughout Alberta.
• Reliable transportation and a class 5 driver's license.

What We Offer

• The opportunity to work for the Otipemisiwak Metis Government under its newly ratified Constitution and be an instrumental part of the largest Indigenous Government as it rapidly grows and develops.
• An opportunity to learn about Metis culture, history, and art.
• Meaningful work in a fun and supportive work environment.
• Personal development & career opportunities.
• Possibility of employment extension (part-time or casual for students).

Metis applicants are encouraged to apply.

Apply online at http://albertametis.com/careers/ .

The Otipemisiwak Metis Government thanks all applicants for their interest. Only applicants selected for an interview will be contacted. Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online one-way video interview. Should you have any concerns with completing the video interview, please reach out to Human Resources by responding to the email invitation. No phone calls please.