Subpoena Clerk Jobs (NOW HIRING)

Introduction

The Business Services Charter Filing & Processing Unit\r\nis custodian of documents relating to the organization and ownership of many\r\ntypes of business entities that are required to file documents with the State.\r\nThese documents include charters for Maryland corporations and qualifications\r\nand registrations for foreign corporations. The unit is also the custodian of\r\nsecurity interest (UCC) filings.\r\n

GRADE

ASTD8

LOCATION OF POSITION

State Department of Assessments and Taxation\r\nBusiness Services Unit - Charter Filing & Processing\r\n700 E. Pratt Street, 2nd Floor\r\nBaltimore, Maryland 21202\r\n

Main Purpose of Job

The incumbent is responsible for handling service of process for the Department pursuant to Maryland Rules, Sections 2-124 and 3-124, and the Maryland Courts and Judicial Proceedings Code Annotated, Section 6-307. Additionally, the incumbent compiles documents in response to subpoenas for Department records and serves as the first-level resource for all inquiries regarding service of process.

POSITION DUTIES

Creates accounts and processes data from subpoena and work\r\norders checks for each subpoena, garnishments, foreclosures and summons served on\r\nthe Department, within 5 business days. Rejects summons and return to sender\r\nwhen not in order on a daily basis.\r\nEnter data from subpoena summons in the MBES database and\r\nmail out notices to the plaintiff and defendant within 14 business days.\r\nCreate affidavits upon request by customer. Responds to attorneys,\r\nparalegals and customers by phone & email regarding the status of their filing.\r\nUpdates information in the MBES database and file incoming\r\ndocuments with a copy of the summons. Tallies checks, and credit card receipts on\r\na daily basis. Generates a TSO report.\r\nPerforms various other duties as assigned; which may\r\ninclude but are not limited to supporting other terms when appropriate participates\r\nin training provided by management for any job duty deficiencies, regularly\r\nchecks and responds to emails and follows SDAT's Customer Service Policy.\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. \r\nExperience: One year of experience performing clerical duties. \r\nNotes: \r\n1. Candidates may substitute 30 credit hours of education at an accredited college or university for one year of the required experience. \r\n2. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience. \r\n3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administrative classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess one or more of the\r\nfollowing:\r\nExperience\r\nproviding excellent customer service both face-to-face and over the telephone.\r\nExperience\r\ndrafting, reviewing, and sending professional email correspondence.\r\nExperience\r\norganizing and filing documents systematically using a numerical system.\r\nExperience\r\nreviewing court documents and adhering to court deadlines.\r\nDemonstrated\r\nability to process a high volume of work efficiently and accurately.\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE. \r\n

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.We will not consider information submitted after this date.Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on theeligible (employment) list for at least one year.\r\n

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.It is important that you provide complete and accurate information on your application.Please report all experience and education that is related to this position.\r\n

BENEFITS

STATE OF MARYLAND BENEFITS\r\nGenerous Paid Time Off: Enjoy 10 to 25 days of annual (vacation) leave per year (depending on seniority), 15 days of sick leave, 6 personal days, and 11 paid state holidays.\r\nFamily-Friendly Policies: Eligible employees receive paid family and medica leave to care for a child within six months of birth or adoption.\r\nComprehensive Health Coverage: Access to affordable medical, prescription, dental, and vision plans for you and your dependents.\r\nRetirement & Pension: Secure your future with the State's defined benefit pension plan (vested after 10 years) and optional supplemental retirement savings plans.\r\nFinancial Wellness: Pre-tax Flexible Spending Accounts (FSA) for healthcare and dependent daycare costs.\r\nWork-Life Balance: Many positions offer flexible work schedules and teleworking opportunities.\r\n\r\nStudent Loan Assistance: State employees may be eligible for the Federal Public Service Loan Forgiveness (PSLF) program and the Maryland Student Loan Debt Relief Tax Credit.\r\n

FURTHER INSTRUCTIONS

\r\n\r\nOnline applications are highly recommended. However, if you are unable to\r\napply online, the paper application and supplemental questionnaire may be\r\nsubmitted to:\r\n\r\nState Department of Assessments and Taxation\r\nOffice of Human Resources,\r\n700 E. Pratt, 2nd Floor, Suite 2700\r\nBaltimore, Maryland 21202\r\n\r\nPaper application materials must be received by 5pm in our office on the\r\nclosing date for the recruitment. No postmarks will be accepted. Resumes will\r\nNOT be accepted in lieu of completing the application.\r\n\r\n\r\n\r\nFor questions regarding this recruitment, please contact the Department\r\nof Assessments and Taxation at 410-767-1137, MD TTY Relay Service\r\n1-800-735-2258. If you are having difficulty with your user account or have\r\ngeneral questions about the online application system, please contact the MD\r\nDepartment of Budget and Management, Recruitment and Examination Division, at\r\n410-767-4850 or Application.Help@maryland.gov.\r\n\r\n\r\nAs an equal opportunity employer, Maryland is committed to recruiting,\r\nretaining and promoting employees who are reflective of the State's diversity.\r\nPeople with disabilities and bilingual candidates are encouraged to apply. We\r\nthank our Veterans for their service to our country.\r\n\r\n\r\n