Submission Coordinator Jobs in Decatur, GA (NOW HIRING)

The Client Finance Coordinator owns the engine that keeps clientwork moving. Embedded within the client finance team, this role serves as the operational bridge between Client Finance and Financial Shared Services functions, with full accountability for ensuring financial data isaccurate, complete, and processed quickly to meet realtime business demand. From project setup and contract data to billing and invoicing, theCoordinatordrives transactions efficiently through internal and client systems with speed and discipline.

This is a handson, hightrust role for someone who thrives in a fastpaced environment and takes pride in getting things right the first time. Success comes from deepexpertisein clientspecific billing requirements, systems, and contracts-using that knowledge to remove friction, keeptransactionsmoving, and support client service teams.

The role offers real independence once established and close connection to clientfacing teams, with clear visibility into howaccurate,timelyexecution enables the business tooperateat pace. Growth is defined by increased ownership, complexity, and mastery of the work-becoming the goto expert others rely on to move work forward quickly, consistently, and withconfidence.

Key Responsibilities

Project Setup & Contract Execution

• Ownaccurateand complete setup of projects in Workday and related systems, including scopes of work, change orders, purchase orders, rate cards, budgets, and billing structures.

• Translate contractual terms into correct system configuration, ensuring alignment with client requirements and internal policies.

• Validate all inputs for completeness and accuracy prior to system entry; proactively resolve missing or inconsistent data withdefinedstakeholders.

• Maintain organized and audit-ready documentation of all contracts, amendments, and supporting materials.

• Coordinate intercompany set-up and service orders where applicable.

Billing & Invoice Submission

• Enforce adherence to company billing policies, contractual requirements, and system processes without exception.

• Own end-to-end billing execution, ensuring invoices areaccurate, compliant, and submitted on time across all requiredclientplatforms.

• Assemble,validate, and manage all required supporting documentation (e.g., proof of execution, purchase order validation,expense back-up, etc.).

• Drive proforma workflowinWorkday, ensuringtimelyapprovals and adherence to billing deadlines.

• Execute credit/rebill activities accurately and on time whenrequired.

• Maintain detailed billing trackers, including invoice status, approvals, submission dates, and issues.

• Proactivelyidentifyrisks to billing timelines and take corrective action, with escalation asrequired.

Financial Tracking & Controls

• Manage billing against client budgets, purchase orders, and contractual limits to prevent overor underbilling.

• Reconcile data between Workday and client systems, investigating and resolving discrepancies.

• Support project close activities by ensuring financial dataiscomplete and reconciled.

Balance Sheet & Transaction Oversight

• Monitor AR, WIP, and open transactions; follow up to ensuretimelymovement and resolution.

• Supportprocessing ofexpenses, vendor invoices, and intercompany charges to avoid delays in billing or project closure.

• Keep systemdriven financial tasks moving and completed on schedule through active coordination withProjectManagers andClient Finance Managers.

Operation Excellence & Communication

• Act as the primary operational contact for billing andtransactionalfinancial system matters

• Communicate clearly and directly with project managers, client finance leads, and operational teams toobtain information needed to keep transactions moving andresolve issues.

• Build effective working relationships with internal stakeholders and client operational/procurement contacts as needed to ensure smooth billing execution.

$50,000 - $60,000 per year